Store for a defined purpose
Keep files connected to the client, transaction, project or business process they support, so context and responsibility do not disappear inside a general folder tree.
Secure data storage for business
Secure data storage for sensitive business files.
My MX Data gives UK organisations a controlled place to hold sensitive files before, during and after a secure exchange. Named-user access, AES-256 protection, detailed activity records and defined availability help keep information usable without turning it into another open shared drive. It works alongside your existing systems as a secure business file-sharing layer, not as a replacement for every storage, backup or document-management platform.
Named users only
AES-256 protected
Detailed audit trail
Access boundaryNamed users onlyActive
Storage stateProtected and availableHealthy
Activity recordLatest action retainedCurrent
Storage with business context
Secure cloud data storage is not just more capacity. It is controlled availability.
Organisations comparing cloud data storage solutions need to look beyond capacity. Sensitive business data needs a clear purpose, a known audience and a defensible reason to remain available. My MX Data adds these controls around files associated with secure exchange, complementing broader business cloud-storage solutions without presenting itself as a general-purpose backup or records-management system.
Restrict access to named users
Give authorised people the access required for their role. My MX Data does not rely on public links, helping reduce forwarding, accidental exposure and uncertainty over who can reach a file.
Review availability deliberately
Use expiry settings, permissions and review points so files do not remain accessible by default. This supports stronger governance and can help facilitate UK Data Protection Act-aligned handling.
Storage control scenarios
Apply the right controls to each type of sensitive file.
Working files, client records, financial packs and completed exchanges do not all need the same access or availability. Select a scenario to see how the control boundary can change without creating a different process for every team.
Active working files
Keep current project data easy to reach without opening it to the wider organisation.
Give the delivery team practical access while keeping unrelated users outside the exchange. The associated activity record helps preserve context as files are uploaded, reviewed and transferred.
01Named access linked to the working team
02Availability aligned with active work
03Uploads, access and downloads remain traceable
AccessAuthorised project teamScoped
AvailabilityDuring active workDefined
ReviewAt project closeScheduled
EvidenceActivity retainedAvailable
A controlled file lifecycle
Protect sensitive files from receipt to final resolution.
Secure data storage should support the whole exchange lifecycle. My MX Data keeps protection, permissions and evidence connected as a file moves between authorised people, while controlled corporate file sharing remains practical for day-to-day teams.
Stage 01
Receive
Bring files into a protected exchange rather than leaving sensitive attachments across inboxes, downloads and personal drives.
Stage 02
Classify
Connect each file to its client, project, transaction or other legitimate business purpose.
Stage 03
Protect
Apply named-user access, AES-256 protection and appropriate permissions before information is made available.
Stage 04
Exchange
Allow authorised internal or external participants to upload and download files without relying on public links.
Stage 05
Review
Use the activity trail, access settings and expiry points to check whether the exchange still reflects the business need.
Stage 06
Close
Remove availability or retain files under a deliberate decision when the exchange or project has ended.
Secure storage capabilities
Built around exchange, evidence and accountable access.
My MX Data combines secure file sharing and storage with the practical controls needed for sensitive handoffs. For larger deployments, enterprise file collaboration options can add branding, SSO and storage-location choices.
Secure document storage with AES-256 protection
Protect sensitive files while they are held within the platform and while they move through the exchange process.
Named-user access
Connect access to known participants rather than using open or publicly forwardable links.
Detailed activity evidence
Keep a clear record of uploads, access and other file actions so later checks do not depend on memory or scattered email trails.
Expiry and permission controls
Set availability around the purpose of the exchange and revisit access when work closes, responsibilities change or information is no longer required.
Data sovereignty options
Support organisational requirements around where data is stored through configurable enterprise deployment options, subject to the agreed service design.
Controlled external exchange
Give clients, suppliers and partners a secure route for file handoffs while retaining the same identity, permission and audit controls.
Control at a glance
Understand whether stored files are still under control.
Secure storage should make the present state of a file easier to explain. My MX Data keeps authorised participants, availability and recent activity connected to the exchange, helping teams answer who had access, what happened and whether the file should still be available.
01Know who can reach each fileReview the named participants associated with the exchange instead of relying on inherited folder access.
02See what happened and whenUse the audit trail to understand uploads, access and downloads without rebuilding the story from separate messages.
03Identify access that needs reviewUse expiry settings and business checkpoints to prevent availability becoming indefinite by default.
Storage posture
Controlled client workspace
ControlledCurrent state
AccessNamed users onlyBoundary confirmed
ReviewAvailability review setAction scheduled
Latest recorded activity
Permission review completed09:42
Authorised user opened record09:18
Storage policy confirmed08:55
Where controlled storage helps
A protected holding place for files that carry real responsibility.
My MX Data supports teams that need sensitive files to remain available for a legitimate exchange or review without making them broadly accessible across the organisation.
01
Client and case files
Keep documents, correspondence and supporting evidence together for known participants. This is particularly useful for accountancy and professional-services exchanges.
For client services02
Finance and board packs
Hold reports, transaction files and commercial material in a controlled workspace for authorised reviewers. Explore the wider financial-services file-sharing use case.
For sensitive reporting03
Employee and HR records
Give the responsible people a restricted route to receive or share employment documents without exposing them through a broad team drive.
For people operations04
Engineering and supplier data
Keep large drawings, specifications and commercially sensitive project files available to approved delivery teams and external partners.
For controlled deliveryLayered data protection
Protection that goes beyond a conventional storage folder.
My MX Data combines AES-256 protection with its quantum secure patented methodology, ASR: Anonymise, Shard, Restore. The methodology adds a further layer around sensitive data, while identity controls and audit evidence help support ISO 27001-aligned information-security processes. It does not remove the need for sound policies, lawful processing or appropriate organisational controls.
01AES-256 protectionFiles are protected during transfer and while held within the service.
02Quantum secure patented methodologyASR anonymises and separates data into shards, restoring it only through the authorised process.
03Identity and permission controlsAccess remains associated with named users, the exchange and its intended purpose.
04Reviewable activity evidenceA detailed audit trail helps the organisation explain who accessed a file and what actions occurred.
Essential reads
Practical guidance for keeping sensitive files under control.
Classification, evidence and governance shape whether stored information remains useful without becoming an unmanaged risk. These guides explore the decisions behind a more controlled process.
What makes a file sensitive? A practical guide.
A harmless-looking spreadsheet can become sensitive once names, pricing or project details appear. This guide shows how to classify risk before a file leaves your organisation.
Read the guideBuilding a file audit trail.
Knowing that a file was sent is rarely enough. A credible audit trail should show who accessed it, what happened next and which details remain available months later.
Read the guideBuild governance around real file-sharing behaviour.
A governance policy can look sound on paper while files still move through personal inboxes and open links. The useful test is whether people can follow the rules under pressure.
Read the guideSecure data storage FAQs
Questions UK organisations ask before storing sensitive files.
The right solution should be easy to explain to users, security teams, clients and auditors. These answers clarify where My MX Data fits and where wider organisational controls remain essential.
Secure data storage is a protected environment for holding business files with controls around identity, access, availability and activity. In My MX Data, storage is closely connected to a controlled exchange between known users, so the organisation can keep evidence around how a file arrived, who could reach it and what happened afterwards.
Shared drives and general cloud platforms are useful for everyday storage, synchronisation and collaboration. My MX Data is designed for the sensitive exchanges where a business needs named-user access, detailed audit evidence, expiry controls and no public links. It can complement your existing cloud-storage environment rather than replace every productivity tool.
No. My MX Data is not positioned as an online cloud backup for business, a full document-management system or an unrestricted long-term archive. It provides secure document storage around controlled file exchange and defined retention. Organisations should continue to use appropriate systems for records management, legal holds, business continuity, disaster recovery and permanent archives where those requirements apply.
Files are protected with AES-256 encryption during transfer and at rest. My MX Data also uses its quantum secure patented methodology, ASR: Anonymise, Shard, Restore, to add a further layer of protection by separating how sensitive data is held and restored. It should be described as a methodology rather than as a form of encryption, and no claim should be made that data is impossible to compromise.
Yes. Access can be associated with named users and shaped around the purpose of the exchange. Legal, finance, project, client and supplier participants do not need to receive the same view. This helps reduce broad inherited access and makes the boundary easier to explain later.
Yes. My MX Data supports controlled handoffs to authorised clients, suppliers and partners without relying on public links. The external participant uses the secure exchange process, while permissions and activity evidence remain attached to the file. See how this supports secure business file sharing.
Yes. Availability, permissions and expiry settings can be reviewed when a project, matter or commercial relationship changes. This helps prevent sensitive information remaining accessible simply because nobody revisited the original sharing decision. Retention periods should still be defined by the organisation according to its legal, contractual and operational responsibilities.
Organisations sometimes describe this requirement as secure private cloud storage. My MX Data enterprise deployment options can provide greater control over storage location, including agreed cloud or on-premises arrangements. The correct approach depends on the data, jurisdictions, contracts and internal risk assessment, so storage location should be reviewed as part of the wider service design rather than treated as a universal compliance guarantee.
No platform guarantees compliance by itself. My MX Data provides access controls, audit trails, expiry settings, protected handling and data-sovereignty options that can help facilitate compliance and support stronger governance. Organisations remain responsible for lawful processing, retention decisions, policies, people and configuration. The ICO’s storage-limitation guidance and the NCSC Cloud Security Principles provide useful wider context.
Give sensitive files a controlled home
Keep business data protected, available and explainable.
Bring secure file sharing and storage into one controlled process built around named users, defined availability and a clear activity record—without adding the overhead of a full document-management platform.
✓No credit card required
✓Up to 5 trial users
✓7-day trial