Create a controlled exchange
Bring together the authorised people, project purpose and initial files before the exchange begins.
Controlled enterprise file collaboration
Enterprise file collaboration for accountable handoffs.
My MX Data gives internal teams, clients, suppliers and advisers a controlled way to exchange, discuss and review sensitive files. Named-user access, version visibility and detailed activity records keep the working context connected without turning My MX Data into a live co-authoring platform.
Named-user accessVersion visibilityDetailed activity recordsNo public links
Project Atlas workspace
4 collaborators active
Commercial review
ARJSMK+1
Shared 3
Supplier proposalUploaded by OperationsNew
Risk scheduleVersion 03 availableUpdated
Service specificationExternal review invited
In review 2
Master agreementLegal comment addedReviewing
Delivery planTwo decisions pending
Approved 2
Security responseApproved by ITComplete
Project briefCurrent version locked
Amira
James
Collaboration without disconnected file trailsOne controlled exchange route for files, context and decisions.
Participants stay identifiable
Each participant joins through a named account with a defined role in the exchange.
Context stays connected
Files, conversations and decisions remain easier to follow.
Progress stays explainable
Teams can see what has been shared, reviewed and completed.
A clearer way to collaborate around sensitive files
Keep the working context beside the file.
Enterprise file collaboration becomes difficult when files move through inboxes while comments, decisions and updated versions live elsewhere. My MX Data keeps the exchange, conversation and file activity in one controlled context, with file-sharing features designed around traceable handoffs.
Contextual collaboration
Keep project discussion connected to the relevant file.
Use MX Conversations to discuss requirements, clarify changes and retain useful context around important project files.
Legal: clause 8 is ready for review
Version certainty
Make the current version clear without losing useful history.
Preserve earlier file states, identify the current version and reduce confusion created by downloads, renaming and repeated attachment chains.
V04
V06
Current
Current
V05
Controlled progression
Turn review activity into a visible route to completion.
Assign responsibility, record review activity and keep the final decision connected to the file that was reviewed.
Shared
Review
Approve
A collaboration sequence teams can explain
From first share to final decision, keep the thread intact.
A useful collaboration process keeps purpose, participants, progress and evidence understandable throughout the work.
Share files with context
Give participants the information they need while keeping the file, conversation and access conditions connected.
Review changes with visibility
Make updated versions visible, retain useful history and show which review activity moved the work forward.
Close with an explainable outcome
Preserve the final file, the people involved and the activity record needed to understand how the outcome was reached.
Essential reads
Guidance for collaboration that stays controlled.
Explore practical thinking on modern file exchange, connected conversations and collaboration across distributed teams.
Featured guide - Working practice
From Email to Encrypted Exchange
Email attachments are quick until files become large, confidential or repeatedly revised. The awkward part is finding out who accessed which version and where it travelled next.
Read the guide
Product guidance - Context
What Is MX Conversations?
Files often travel through one system while the decisions around them sit in scattered emails. MX Conversations keeps the discussion attached to the exchange that prompted it.
Read the guide Operations - Remote workFostering Remote-Work Collaboration
Remote work stretches a file exchange across homes, suppliers and personal devices. The challenge is keeping the workflow usable while access and accountability stay visible.
Read the guideEnterprise file collaboration capabilities
Purpose-built for sensitive work that needs clearer control.
My MX Data supports collaboration around sensitive file exchanges without turning business information into an uncontrolled collection of copies, links and disconnected messages.
MX Conversations
Discuss a project beside the files that matter, with a clearer record of questions, responses and decisions.
FinancePlease confirm the revised cost schedule.
SupplierVersion 05 now includes the agreed change.
LegalReview complete. Ready for approval.
Controlled file progression
Keep authorised participants aligned with the current file while preserving visibility over the exchange.
Explore secure enterprise sharingNamed-user access
Collaboration remains tied to intended people instead of anonymous public links.
Explore named-user controlsVisible file progression
See when files are shared, updated, reviewed and completed. The resulting activity record can support stronger governance and help facilitate compliance processes.
Read about GDPR supportLarge-file collaboration
Exchange substantial datasets, media, designs and technical files without forcing teams into fragmented delivery methods.
Explore large-file sharingEnterprise integration options
Use metadata and API capabilities to connect controlled file collaboration with established business workflows.
Explore enterprise plansWhere controlled collaboration matters most
Built for teams working across organisational boundaries.
Use My MX Data when collaboration involves sensitive files, external participants or a need for stronger traceability than ordinary email and open links can provide.
Legal and advisory
Exchange case material, agreements and client records through named, reviewable collaboration around sensitive files.
Explore secure client sharingEngineering and delivery
Coordinate technical files, specifications and revisions across internal teams and external partners without attachment-size workarounds.
Explore B2B file exchangeFinance and governance
Review board packs, commercial records and regulated information with clearer access control and activity evidence.
Explore corporate file sharingHealthcare and research
Support careful exchange of sensitive datasets and records between authorised organisations through a controlled file-sharing process.
Explore encrypted file sharingEnterprise file collaboration, explained
Clear answers before teams collaborate.
My MX Data focuses on controlled collaboration around file exchanges and traceable handoffs rather than open, anonymous sharing or live document editing.
Enterprise file collaboration is the controlled exchange, discussion, review and progression of business files between authorised participants. It keeps the working context and activity record connected to the files involved, rather than scattering information across inboxes, shared links and downloaded copies.
No. My MX Data is designed for secure, traceable file handoffs and collaboration around files. It does not attempt to replace live co-authoring platforms such as Microsoft 365 or Google Workspace. Its strength is named access, file exchange, conversations, version visibility and evidence.
Yes. Clients, suppliers, advisers and delivery partners can participate through named-user access. This helps organisations avoid anonymous public links and disconnected email attachments while keeping external activity visible within the exchange.
Version visibility helps participants identify the current file while retaining earlier states for useful context. This reduces confusion created by repeated downloads, renamed copies and attachment chains, while helping teams explain which version was reviewed.
My MX Data supports controlled file progression and secure sharing between known users, but it is not positioned as a continuous desktop-sync or shared-drive replacement. It complements existing collaboration and storage tools by providing a more controlled exchange layer for sensitive handoffs.
My MX Data can help facilitate compliance through named-user access, protected handling, version visibility and detailed activity records. Compliance still depends on the organisation's policies, procedures and behaviour. The ICO's encryption guidance explains how encryption can form part of appropriate security measures.
Yes. My MX Data is designed for large business files, including engineering data, media, technical deliverables and substantial project archives. This helps reduce the need for unapproved transfer tools when ordinary email or collaboration platforms impose size limits.
ASR stands for Anonymise, Shard, Restore. It is My MX Data's quantum secure patented methodology, used alongside AES-256 encryption to add another layer of protection to sensitive file exchanges. It is designed to strengthen long-term data protection without claiming that security is absolute or unbreakable.
A more controlled way to collaborate around files
Bring every file, contributor and decision into one accountable workspace.
Give enterprise teams a controlled place to exchange, discuss and review sensitive files without surrendering visibility or access discipline.