Open a governed exchange
Define the business purpose, invite the authorized participants, and add the starting files before review begins.
Governed collaboration for sensitive files
Enterprise file synchronization and sharing for controlled collaboration
My MX Data gives internal teams and external partners one controlled place to exchange, discuss, review, and approve sensitive files. Named accounts, visible file history, and detailed activity records keep the working context together without trying to replace real-time document editing.
Named-account accessVisible file historyDetailed activity recordsNo public links
Project Atlas review room
4 participants active
Contract review
ARJSMK+1
Shared 3
Vendor proposalUploaded by OperationsNew
Risk registerVersion 03 is readyUpdated
Service requirementsExternal review requested
Under review 2
Master services agreementCounsel added a commentReviewing
Implementation planTwo decisions are pending
Approved 2
Security questionnaireApproved by SecurityComplete
Project charterCurrent version is locked
Avery
Jordan
Collaboration without scattered evidenceKeep files, decisions, and participants in one governed exchange.
People remain accountable
Each participant uses a named account with a defined role in the exchange.
Context remains attached
Files, questions, revisions, and decisions stay easier to follow.
Progress remains reviewable
Teams can see what was shared, reviewed, approved, and completed.
Collaboration built around the file
Keep the discussion, revision, and decision beside the file.
Sensitive projects become difficult to manage when files move through inboxes while comments and decisions live elsewhere. MX keeps the exchange, conversation, and activity record in one controlled context, using file-sharing controls designed for traceable project handoffs.
Context attached
Discuss the file where the exchange happens.
Use MX Conversations to clarify requirements, respond to questions, and retain the reasoning around important project files.
Legal: section 8 is ready for review
Version clarity
Show the current file without erasing the path to it.
Retain earlier file states, identify the current version, and reduce confusion caused by downloads, renamed copies, and repeated attachment chains.
V04
V06
Current
Current
V05
Review ownership
Move a sensitive file through a clear decision path.
Assign responsibility, record review activity, and keep the final decision connected to the exact file that was considered.
Shared
Review
Approve
A review sequence teams can reconstruct
Keep the project record intact from first share to final approval.
A dependable collaboration process keeps the purpose, participants, current file, and outcome understandable throughout the work.
Share files with their context
Give participants the information they need while keeping the file, conversation, and access conditions connected.
Review revisions with visibility
Make the current file clear, retain useful history, and show which review activity moved the work forward.
Close with a defensible outcome
Preserve the approved file, the participants, and the activity record needed to understand how the decision was reached.
Practical guidance
Ideas for file collaboration that stays governed.
Explore practical guidance on encrypted exchange, connected project conversations, and collaboration across distributed teams.
Featured guide - File exchange
Move Beyond Email Attachments
Email is convenient until a file becomes large, confidential, or repeatedly revised. The harder question is who received which version and what happened after delivery.
Read the guide
Product guidance - Context
What Is MX Conversations?
Files often move through one system while the decisions around them sit in scattered messages. MX Conversations keeps that discussion attached to the exchange that prompted it.
Read the guide Operations - Distributed teamsCollaboration Across Remote Teams
Distributed work extends file exchange across home offices, vendors, and personal devices. The challenge is keeping the workflow usable while access and accountability remain visible.
Read the guideEnterprise collaboration controls
Built for sensitive work that needs a clearer boundary.
MX supports collaboration around sensitive file exchanges without creating an uncontrolled collection of copies, open links, and disconnected messages.
MX Conversations
Discuss a project beside the files that matter, with a connected record of questions, responses, and decisions.
FinancePlease confirm the revised pricing schedule.
VendorVersion 05 includes the requested change.
LegalReview complete. Ready for approval.
Controlled file progression
Keep authorized participants aligned with the current file while preserving visibility across the exchange.
Explore enterprise file sharingNamed-account access
Tie collaboration to intended participants instead of anonymous public links.
Explore identity controlsVisible review history
See when files are shared, revised, reviewed, and completed. The resulting record can support governance and compliance work.
Explore CCPA supportLarge-file exchange
Share substantial datasets, media, designs, and technical files without dividing delivery across multiple tools.
Explore large-file sharingIntegration options
Use metadata and API capabilities to connect governed file collaboration with established business workflows.
Explore enterprise plansWhere governed collaboration matters
Built for work that crosses organizational boundaries.
Use MX when sensitive files involve external participants or require stronger traceability than email attachments and open links can provide.
Legal and professional services
Exchange case materials, agreements, and client records through named, reviewable collaboration.
Explore secure client sharingEngineering and delivery
Coordinate technical files, specifications, and revisions across internal teams and external vendors without attachment-size workarounds.
Explore B2B file exchangeFinance and oversight
Review board materials, commercial records, and regulated information with clearer access controls and activity evidence.
Explore corporate file sharingHealthcare and research
Support careful exchange of sensitive datasets and records between authorized organizations through a governed file-sharing process.
Explore encrypted file sharingU.S. compliance support
Controls that can support regulated collaboration.
MX provides access controls, protected handling, file-history visibility, and activity records that organizations can use within their own compliance programs. The applicable requirements depend on the data, industry, contract, and jurisdiction.
HIPAA
Supports controlled handling of protected health information between authorized participants.
CCPA
Helps teams apply clearer controls when sharing California consumer information.
SOX
Activity records can support financial reporting controls and review evidence.
GLBA
Supports more deliberate exchange of sensitive customer information in financial services.
FISMA
Provides identity, access, and activity controls relevant to federal information-security programs.
FERPA
Helps education teams restrict access to student records and related files.
ITAR
Can form part of a controlled process for restricted defense and technical data.
CJIS
Supports traceable file handling for criminal-justice information workflows.
IRS Publication 1075
Provides controls that can support safeguarding federal tax information.
NIST SP 800-171
Supports controlled exchange practices for Controlled Unclassified Information.
Important: These controls can support compliance activities, but MX does not automatically grant certification or guarantee that an organization meets any law, regulation, or framework.
Enterprise file collaboration, explained
Clear answers before teams begin.
MX focuses on governed collaboration around sensitive file exchanges and traceable handoffs, rather than anonymous sharing or live document editing.
Enterprise file collaboration is the governed exchange, discussion, review, and progression of business files between authorized participants. It keeps the working context and activity record connected to the files involved instead of scattering them across inboxes, open links, and downloaded copies.
No. MX is designed for traceable file handoffs and collaboration around files. It does not replace live co-authoring platforms such as Microsoft 365 or Google Workspace. Its role is named access, protected exchange, project conversations, visible file history, and activity evidence.
Yes. Clients, vendors, advisors, and delivery partners can participate through named accounts. This helps organizations avoid anonymous public links and disconnected email attachments while keeping external activity visible within the exchange.
Visible file history helps participants identify the current file while retaining earlier states for useful context. This reduces confusion caused by repeated downloads, renamed copies, and attachment chains, and helps teams explain which version was reviewed.
MX supports governed file progression and protected sharing between known users, but it is not positioned as a desktop-sync or shared-drive replacement. It complements existing storage and productivity tools by adding a controlled exchange layer for sensitive handoffs.
MX can support compliance work through named-account access, protected handling, visible file history, and detailed activity records. These controls may help organizations address requirements connected with frameworks such as HIPAA, CCPA, SOX, GLBA, FISMA, FERPA, ITAR, CJIS, IRS Publication 1075, and NIST SP 800-171. Using MX does not by itself certify an organization or guarantee compliance; policies, configuration, training, and legal obligations still matter.
Yes. MX is designed for large business files, including engineering data, media, technical deliverables, and substantial project archives. This can reduce reliance on unapproved transfer tools when email and general collaboration platforms impose size limits.
ASR stands for Anonymize, Shard, Restore. It is MX's patented quantum-secure methodology, used alongside AES-256 encryption to add another protection layer to sensitive file exchanges. It is intended to strengthen long-term data protection without suggesting that any security control is absolute.
A governed place to collaborate around sensitive files
Bring each file, participant, and decision into one accountable exchange.
Give enterprise teams and external partners a controlled place to exchange, discuss, review, and approve sensitive files without losing visibility or access discipline.