Known recipients
Check names against the approved contact list before issuing invitations.
FILE SHARING FOR GOVERNMENTS
Government file sharing with external partners
Release a specific set of records to a contractor or partner agency while keeping unrelated working files inside the department. Assign an owner to approve the package and its recipients.
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01 / THE PRACTICAL POSITION
Check the release authority
Record the purpose, classification and recipient before preparing the transfer. Follow the agency’s process for deciding which material can leave its systems.
Cross-body working
Confirm the receiving agency’s contact and identify who owns the case after transfer.
Supplier workflows
Specify the package a contractor needs for its assigned work.
02 / THE WORK IN PRACTICE
Prepare the outgoing copy
For a procurement review, identify the solicitation and revision. For a case referral, include only the records approved for the receiving team.
Controlled availability
Set an access deadline that matches the procurement or review stage.
Reviewable evidence
Keep the release reference with the agency’s case or contract records.
Large-file handling
Send the associated specifications and references with the main file.
Trusted with valuable business data
03 / THE DETAILS MATTER
Set a review deadline
Name the responsible contact and agree how long access is needed. Direct requests to involve another organization back to the release owner.
EXCHANGE NOTE01 / 03
Cross-body working
Confirm the receiving agency’s contact and identify who owns the case after transfer.
EXCHANGE NOTE02 / 03
Supplier workflows
Specify the package a contractor needs for its assigned work.
EXCHANGE NOTE03 / 03
Stage-based access
Review permissions as a procurement moves from evaluation to delivery.
CUSTOMER PERSPECTIVES
All customer stories ↗“
“I would highly recommend MX to anyone looking to send and receive secure data quickly and efficiently.”
Daniel FrancisProject Engineer, Envisage Group
Read the story ↗01 / 02
04 / CONNECTED PEOPLE
Keep the agency’s record
Link the exchange reference to the procurement or case file. Confirm who will review outstanding access when the assignment ends.
mxCONTROLLED EXCHANGE
01Your departmentNamed sender
02Partner bodyVerified recipient
03Approved supplierDefined access
IDENTITY · PERMISSIONS · EVIDENCEProcurement and tender material
Identify the solicitation and revision before releasing material to a bidder.
Multi-agency casework
Limit each referral to records approved for the receiving agency.
Contractor and supplier delivery
Tell the supplier which deliverable is current and who can approve a replacement.
GOOD QUESTIONS. CLEAR ANSWERS.
A clearer route.
From the start.
Practical answers about file sharing for governments and where MX fits.
How does MX fit this workflow?+
Move sensitive public-sector files through a route that makes recipient identity, permissions, availability and activity easier to establish. External partners get a focused exchange instead of a broad shared space.
What controls can we apply to a file exchange?+
Named-recipient access, authentication, permissions and expiry settings help define the exchange. Activity records let your team review what happened. The available configuration should be matched to your requirements.
Does MX replace our existing work tools?+
Keep creating, editing and storing files in the systems your team already uses. MX focuses on controlled handoffs, rather than background synchronization, live co-authoring or permanent backup.
What is included in the free trial?+
Try the MX feature set for 7 days with up to 5 users. No credit card is required.
YOUR NEXT EXCHANGE STARTS HERE
Try a sample exchange
Invite a colleague to receive a sample file, then review the access settings and activity together.
7 days freeUp to 5 usersNo credit card
- Full feature access
- Unlimited file size transfers
- Named recipients and MFA
- Custom branding and upload portals