Government secure file transfer teams can answer for.

My MX Data gives public sector teams a controlled route for moving sensitive files between departments, agencies, suppliers and other known recipients. Instead of relying on open links or email attachments, each exchange is associated with named users and recorded through a detailed audit trail.

The platform combines AES-256 protection with its patented quantum secure methodology, known as Anonymise, Shard, Restore. This separates file data into encrypted shards and restores it for an authorised recipient. Administrators can also apply expiry dates, download restrictions and data-location options to support departmental policies.

• Control: named recipients and time-bound access.
• Traceability: records of relevant file activity.
• Usability: support for large operational files and external users.

For governance teams, the value is not limited to encryption. MX helps provide evidence of who received a file, when it was accessed and what actions took place. Departments can review the wider secure exchange features. The NCSC cloud security principles also provide a useful assessment framework.

MX supports a defensible government secure file transfer process, but each public body remains responsible for classification, lawful use, policy and risk acceptance.

No service should make a blanket claim that it is suitable for every government classification. The correct decision depends on the information involved, the department's risk assessment, intended recipients, hosting arrangements, technical configuration, contractual controls and any required accreditation.

The Government Security Classifications Policy defines OFFICIAL, SECRET and TOP SECRET and sets baseline behaviours for handling information at each tier. A department considering MX should assess the proposed use case against that policy and its own security architecture before classified material is exchanged.

• Technical controls: named access, MFA, expiry and audit records.
• Governance controls: classification, policy, approval and retention.
• Operational controls: secure endpoints, monitoring and incident response.

MX provides capabilities that may support suitable public sector workflows, including AES-256 protection, data-location options and its patented quantum secure methodology. The current Government Security Classifications Policy should be the starting point. Teams can also discuss a specific government use case.

MX should not be assumed suitable for SECRET or TOP SECRET information without the necessary departmental assurance, accreditation, technical validation and formal approval.

Responsible data sharing starts with purpose, necessity, lawful basis and clear accountability. Technology can support those decisions, but it cannot make them on behalf of a public body. My MX Data helps by giving teams stronger control and evidence around the transfer itself.

Named-user access reduces reliance on broadly shareable links. Expiry dates and download permissions can limit continuing availability. Detailed records show when a file was uploaded, accessed or downloaded, helping information-governance teams demonstrate how an exchange was managed. Data-location options can also support internal policies concerning where encrypted shards are held.

• Before sharing: confirm purpose, lawful basis and necessity.
• During sharing: restrict access and retain relevant evidence.
• After sharing: apply retention, review and deletion policies.

These controls may contribute to UK GDPR and Data Protection Act aligned processes. The ICO data sharing code explains why legal, technical and organisational measures need to work together. Departments can also review MX's GDPR file-sharing guidance.

MX facilitates accountable sharing. It does not guarantee compliance, remove controller responsibilities or decide whether a disclosure is lawful and proportionate.

MX is not intended to replace every collaboration, storage or records-management platform already used by a department. SharePoint and OneDrive can remain appropriate for day-to-day productivity, document collaboration and longer-term content management. MX serves a different purpose: controlled, auditable handoffs of sensitive files between known users.

That distinction matters when a file needs to cross organisational boundaries, reach a supplier, move between agencies or be collected from an external party. In those situations, public links, email attachments and informal transfer services can make access and evidence harder to manage.

• Existing systems: collaboration, records and routine internal work.
• MX: sensitive handoffs that need named access and traceability.
• Combined model: keep content where it belongs and govern the transfer.

MX can act as a secure exchange layer without introducing a full document-management replacement programme. The enterprise file-sharing page explains this positioning, while the NCSC guidance on choosing a cloud provider offers useful assessment criteria.

The result is a focused route for sensitive file movement where control and evidence matter more than storage or real-time co-authoring.

Public bodies often need to receive evidence, case documents, technical records, procurement material or other sensitive information from people outside the organisation. Asking every sender to use email or choose their own transfer tool can create inconsistent handling and incomplete records.

My MX Data can provide a branded secure upload portal or named-user exchange route. The sender is given a clear destination, while the receiving team gains a more controlled record of the submission. This helps reduce attachment-based workflows, public links and manual chasing across multiple channels.

• Named ownership: submissions reach an authorised team or user.
• Consistency: external parties use one approved route.
• Scale: large files do not need to be split or compressed.
• Presentation: white labelling can reinforce public confidence.

The ICO recommends clear responsibilities and data-sharing arrangements where personal data is involved. MX provides transfer controls and audit evidence, while participating bodies remain responsible for purpose, lawful basis, transparency and retention. See the secure upload portal and B2B exchange pages.

A consistent intake process gives senders a clearer route and gives the public body a file exchange it can evidence afterwards.

MX records key activity around each file exchange so teams can reconstruct what happened without relying on inbox searches or individual recollection. Depending on the configured workflow, records can include the sender, named recipient, upload time, access events, downloads, restoration activity and relevant technical details such as timestamps and IP information.

That evidence can support internal audit, information-governance reviews, supplier assurance, incident investigation and responses to partner questions. It can also help departments test whether expiry, access and download policies are being applied consistently.

• Ownership: identify who is responsible for reviewing records.
• Retention: define how long audit evidence should be kept.
• Escalation: connect exceptions to incident-management processes.

The UK Government Security Policy Framework emphasises proportionate policy, risk management and assurance. MX can contribute technical evidence, but it does not replace departmental oversight or independent audit. Teams can review the wider compliance-supporting controls.

The objective is a file exchange process that can be explained clearly and supported with relevant records when an auditor, DPO, procurement team or oversight body asks what occurred.