Controlled corporate file exchange

Corporate file sharing built for accountable handoffs.

My MX Data gives organisations a controlled way to exchange sensitive files across departments, clients, suppliers and external advisers. Named-user access, configurable permissions and detailed activity records help keep each handoff visible and explainable.

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Named-user accessDetailed activity recordsNo public linksLarge file support
Corporate file exchange
Controls active
Finance Board packs and reports
Operations Suppliers and projects
People team Employee records
External partners Named recipient access
My MX Data Controlled exchange
File activity recorded
Where corporate sharing becomes difficult to defend Sensitive files often move beyond the process designed to control them.
Fragmented sharing routes

Email attachments, personal drives and temporary links create different versions of the same sensitive file.

Access outlives the purpose

Access can remain available after a project, role or supplier relationship has ended.

Activity becomes difficult to explain

Teams may be unable to show who received a file, what actions were taken or when access should have ended.

A controlled corporate handoff

Control should not end when the sender clicks share.

A sensitive file exchange should remain visible after it leaves the sender. My MX Data keeps recipient identity, permissions, delivery status and activity records connected to the handoff. Its file-sharing controls help give the organisation a process it can explain later.

Stage 01

The sender sets the conditions

An authorised employee selects the file, identifies the intended recipient and applies appropriate access, expiry and download conditions before the exchange begins.

Named senderPurpose understoodPolicy applied
Stage 02

Access is limited to the intended recipient

Access is tied to a named user rather than an open link that can be copied, forwarded or accessed outside the intended process.

Named recipientControlled accessNo public link
Stage 03

The file moves through protected handling

My MX Data uses AES-256 encryption alongside its quantum secure patented methodology, ASR - Anonymise, Shard, Restore - to add another layer of protection to sensitive corporate exchanges.

AES-256AnonymiseShardRestore
Stage 04

The organisation keeps a clear activity record

Delivery and access activity remain visible, giving teams clearer evidence than ordinary email attachments, public links or uncontrolled shared folders.

Activity recordStatus visibilityExplainable exchange
A consistent control model across the organisation

Different teams can share differently without losing central control.

Finance, legal, people and project teams can use workflows suited to their work while the organisation maintains a consistent approach to identity, permissions and traceability.

Share financial information without creating uncontrolled copies.

Move management accounts, board papers, forecasts and due diligence records through named corporate exchanges.

  • Restrict access to authorised reviewers
  • Keep delivery and access evidence
  • Reduce sensitive attachments in email
Finance exchangePolicy active
Q3 Board PackFinance Director
Named board membersAccess verified
Evidence created: delivered, accessed and retained under policy.

Protect employee information through deliberate, limited sharing.

Exchange onboarding records, payroll files and employee documentation with the people who genuinely need access.

  • Reduce personal data exposure
  • Apply access around job responsibility
  • Maintain handling evidence
People exchangePersonal data
Starter documentsPeople Operations
Payroll partnerApproved recipient
Evidence created: controlled access and handling record retained.

Coordinate large project ecosystems without surrendering control.

Share drawings, commercial records, deliverables and supplier packs across internal and external project teams.

  • Support multiple corporate participants
  • Keep files tied to an accountable exchange
  • Give project leaders delivery visibility
Project exchangeMulti party
Technical packageProgramme Office
Delivery partnersRole based access
Evidence created: distribution status visible across project recipients.
Corporate controls people can use

Give teams practical guardrails without creating another workaround.

The strongest policy is ineffective when people avoid it. My MX Data is designed to make controlled sharing straightforward for everyday business users and external recipients.

Explore the exchange controls

Use the switches to see how recipient, expiry, activity and release controls strengthen the example exchange.

Named recipient access
Access expiry
Activity evidence
Download restriction
Approval before release
Exchange control monitorPolicy active
76
Strong coverage

The exchange uses recipient identity, expiry and activity controls.

Recipient identity confirmed
Corporate policy attached
Protected exchange created
Audit evidence available
Secure corporate file sharing solutions

Built for the corporate exchanges ordinary folders handle badly.

My MX Data complements everyday storage and collaboration tools by providing a more controlled exchange route for files that need named access, clear permissions and evidence afterwards.

Internal corporate sharing

Move sensitive files between departments through named, traceable exchanges instead of informal forwarding or unmanaged shared folders.

Explore enterprise sharing

Partner and supplier exchange

Give suppliers, clients and delivery partners a controlled route for receiving and returning commercial or technical information.

Explore B2B file exchange

Board and executive records

Distribute confidential packs with named recipient access and a clearer record of delivery and file activity.

Explore encrypted sharing

Compliance-supporting exchange

Use access controls and activity records to support GDPR, UK Data Protection Act and ISO 27001-aligned processes without implying automatic compliance.

Read about GDPR support

Mergers and due diligence

Exchange commercially sensitive records between defined parties while keeping access deliberate and time-bound.

Explore secure client sharing

Corporate project delivery

Coordinate drawings, datasets and delivery packs across clients, contractors and specialist partners without relying on size-limited attachments.

Explore large file sharing
Questions from corporate teams

Corporate file sharing, explained.

These answers explain where a corporate file sharing solution fits alongside email, shared drives, document management and collaboration platforms.

A corporate file sharing solution gives an organisation a controlled way to exchange files across departments and with external parties. It should help teams define who may access a file, how long access remains available and what activity can be evidenced afterwards. My MX Data is focused on controlled handoffs rather than acting as another general-purpose shared drive.
Email creates copies that can be downloaded, forwarded and retained outside the original process. My MX Data keeps a sensitive exchange connected to named participants, permissions and activity records. This reduces reliance on informal attachments while giving the sender clearer visibility over what happened.
Yes. Finance, legal, people, operations and project teams can use the same corporate control model while applying workflows suited to their own documents and recipients. Enterprise requirements such as branding, SSO and organisation-level controls can be explored on the secure enterprise file sharing page.
Yes. Organisations can exchange files with suppliers, clients, advisers and delivery partners through named-user access rather than anonymous public links. For supplier and multi-company workflows, the secure B2B file exchange page explains the proposition in more detail.
No. Shared drives and document management systems are useful for long-term storage, internal organisation and collaborative editing. My MX Data is the secure exchange layer for sensitive handoffs between known users. It is intended to complement those systems, not replace every storage or collaboration tool.
My MX Data can help facilitate compliance by providing named access, configurable controls and detailed activity records. Those capabilities can support GDPR, UK Data Protection Act and ISO 27001-aligned processes, but compliance still depends on the organisation's policies and behaviour. The ICO's encryption guidance provides useful context on encryption as one part of appropriate security.
Yes. My MX Data is designed for large business files and avoids the attachment limits that often lead employees or partners to use unapproved workarounds. This is useful for engineering datasets, media, board packs, due-diligence archives and project deliverables.
ASR stands for Anonymise, Shard, Restore. It is My MX Data's quantum secure patented methodology, used alongside AES-256 encryption to add another layer of protection to sensitive file exchanges. It is designed to strengthen long-term data protection without making absolute or 'unbreakable' security claims.
Essential reads

Further guidance for accountable corporate file exchange.

Three practical perspectives on infrastructure, governance and audit evidence for organisations standardising how sensitive files move.

Technology leadership

What CTOs need to know about secure file infrastructure

File exchange often grows through exceptions, workarounds and whichever tool was quickest. CTOs need to know where control ends once information leaves the network.

Read the guide
Information governance

Build governance around the way files actually move

A governance policy can look sound on paper while files still move through personal inboxes and open links. The useful test is whether people can follow the rules under pressure.

Read the guide
Audit evidence

Build a file audit trail that answers the later questions

Knowing that a file was sent is rarely enough. A credible audit trail should show who accessed it, what happened next and which details remain available months later.

Read the guide
A more defensible way to exchange corporate files

Give every important file a governed route.

Bring sensitive exchanges between internal teams and external partners into a clear, controlled process built around named access, traceability and practical use.

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No card needed Business user friendly Designed for controlled workflows
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