Controlled intake
Files arrive through approved upload and exchange routes rather than being copied into whichever shared folder is easiest.
Controlled cloud storage for sensitive business files
Secure cloud storage for business, built around accountability
My MX Data gives US organizations a controlled environment for sensitive files during business-to-business exchange. Named-recipient access, AES-256 encryption, expiration rules, and detailed activity records help teams manage who can reach a file, how long it remains available, and what happened after it was shared.
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AES-256 encryption with patented ASR
Expiration and retention controls
Detailed file activity records
MX storage control
ACTIVE
ReceiveFile enters a controlled workspace
ContextOwner and purpose are recorded
RestrictNamed access and activity tracking begin
Trusted by teams that exchange sensitive business information
Where general cloud storage falls short
A folder can hold a file. It cannot explain the decision behind it.
General cloud drives support everyday collaboration well. Sensitive files create a different requirement when ownership, access, and retention decisions are not consistently recorded. MX adds a governed layer for higher-risk information, while its secure cloud file-sharing workflow keeps the handoff between known organizations and recipients traceable.
Ownership becomes unclear
A file may stay available even when no one can clearly confirm who owns the access, review, or removal decision.
Access remains after the work ends
Shared folders and links may stay active after a project, client request, or supplier exchange has finished.
The authoritative copy is hard to find
Teams spend time searching inboxes, shared drives, and individual accounts for the approved version and its context.
The record is incomplete
When access is reviewed later, an organization needs more than a folder path and someone's recollection.
Controlled file lifecycleRules set before release
Anonymous public links avoidedthe file stays within an identity-based, policy-led process
ContextRecorded
OwnerConfirmed
AccessRestricted
Availability tied to the business purpose
Keep sensitive files available for the work, not by default forever.
MX is designed for governed file availability around secure exchange, not continuous synchronization, unlimited archiving, or system backup. Teams can limit access to named recipients, apply an appropriate availability period, and retain a clear activity record. It works alongside everyday productivity and resilience tools by giving higher-risk file handoffs a more accountable process.
A governed storage model
Four controls turn cloud storage into a managed process.
Secure cloud storage for business involves more than the location of a file. Teams also need to know how it arrived, who may retrieve it, how long it should remain available, and what evidence will remain afterward. MX brings those decisions into one exchange workflow.
Identity-bound access
Access can be limited to the employees, customers, suppliers, or partners involved in the specific transaction.
Purpose-based availability
Expiration and retention settings help prevent sensitive files from remaining available after the business purpose has ended.
Auditable release
Activity records help show when a file was received, accessed, downloaded, or released, and which named person took the action.
Controls matched to the information
Apply controls to the file, not a generic folder.
A client record, executed agreement, financial package, and board document may all require protected storage, but they should not automatically receive the same permissions or availability period. These examples show how the workflow can reflect the purpose and sensitivity of the information.
Client record profile
A governed workspace for client exchanges.
Keep client documents tied to the correct engagement, limit access to the responsible team, and retrieve the file together with its activity context when the client asks.
AccessAssigned client team
RetentionSet by engagement
EvidenceActivity history
Findexecuted client agreement
- Client agreement.pdfOwner verified
- Review note.txtAccess recorded
- Exchange historyRecorded
Identity and access matrixPolicy status
Policy expired access removed
Owner financial record owner confirmed
Evidence activity record updated
Administrative oversight
Give teams a workable process and administrators the visibility to govern it.
Security controls are effective only when people can apply them consistently. MX keeps the day-to-day exchange straightforward while giving authorized administrators visibility into access, activity, and exceptions.
Named-recipient permissions
Restrict each exchange to the people and teams involved instead of relying on broad folder membership or anonymous links.
Central activity oversight
Review uploads, access, downloads, and releases from a central record when a customer, auditor, or internal reviewer asks.
Context-aware retrieval
Locate an authorized file together with the owner, purpose, access rules, and recent activity needed to understand it.
Additional protection for files in the cloud
A patented data-protection method working alongside established encryption.
MX uses AES-256 encryption and its patented quantum-resilient methodology, ASR: Anonymize, Shard, Restore. ASR adds another protection layer to sensitive file handling without being presented as an absolute or guaranteed defense. Learn how the method supports encrypted file sharing.
- Files are anonymized and separated into multiple shards within the protected workflow.
- Separated data is restored only through the authorized process for the intended recipient.
- Encryption, identity controls, and activity records remain part of the broader security model.
ASR protection modelAnonymize, Shard, Restore works alongside AES-256 encryption and named-recipient access to strengthen the handling of sensitive business files.
US governance and compliance support
Controls that can support US security and compliance programs.
MX provides encryption, identity controls, expiration settings, and activity evidence that may help organizations support requirements associated with HIPAA, CCPA, SOX, GLBA, FISMA, FERPA, ITAR, CJIS, IRS Publication 1075, and NIST SP 800-171. The platform does not make an organization compliant by itself. Scope, configuration, policies, procedures, workforce practices, contracts, and other safeguards remain the organization's responsibility.
Review our HIPAA compliance guidance, NIST SP 800-171 guidance and CCPA compliance guidance.
Encryption, identity controls, and activity records can support HIPAA-related safeguards when the deployment is configured within the organization's full compliance program.
Access controls, retention decisions, and activity evidence can support privacy processes associated with the California Consumer Privacy Act.
Traceable access and documented approvals can support financial-control and audit processes associated with Sarbanes-Oxley requirements.
Named access and protected exchange can support safeguards for customer financial information under the Gramm-Leach-Bliley Act.
Identity controls and activity evidence can support federal information-security processes associated with FISMA.
Named access and controlled availability can support privacy processes for student education records under FERPA.
Controlled access, activity records, and deployment choices can support workflows involving ITAR-controlled technical data, subject to full export-control requirements.
Authenticated access and auditable exchange can support CJIS-related file handling, subject to applicable agency policy and security requirements.
Access restrictions and activity evidence can support safeguards for federal tax information under IRS Publication 1075.
Identity, access, and audit controls can contribute to NIST SP 800-171 programs for protecting Controlled Unclassified Information.Evidence connected to each exchange
Maintain a clearer record of uploads, access, downloads, and releases so reviews do not depend on individual memory.
Access tied to identity
Reduce reliance on open folders and public links by using authenticated access for named recipients.
Availability tied to purpose
Use expiration and retention settings to enforce decisions about how long a sensitive file should remain accessible.
Important: badges and references identify relevant laws, frameworks, or control areas. They do not mean that using MX automatically grants certification, satisfies every requirement, or guarantees legal compliance.
See the governed exchange workflow
Connect storage, transfer, access, and evidence in one controlled workflow.
MX is not intended to replace every shared drive, collaboration suite, archive, or backup platform. It provides a dedicated environment for sensitive files that need to be received, held for a defined purpose, retrieved, and exchanged with stronger governance.
Smaller organizations can explore our cloud storage for small business page. Teams comparing familiar products can also review how MX differs from Dropbox for controlled file exchange.
Frequently asked questions
Clear answers about Cloud Storage Business Solutions.
Is My MX Data a cloud storage platform or a secure file-exchange platform?
MX is primarily a secure B2B file-exchange platform, so its purpose is different from a general cloud drive, permanent archive or consumer transfer service. General cloud platforms can be entirely appropriate for storage, synchronization and everyday collaboration, but sensitive external handoffs may call for a more exchange-focused control set.
The emphasis is on recipient identity, access conditions, large-file transfer, transaction evidence and controlled external handoffs rather than broad storage or live document co-authoring. For more detail on the related MX workflow, see secure data storage.
That distinction matters because a business may use MX alongside an existing storage or collaboration platform rather than replacing it. The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls.
When might a business use secure file exchange alongside its existing cloud storage?
MX can support business information that needs controlled availability during an exchange with controls designed around recipient identity, access conditions and a traceable exchange history. Notifications can also draw attention to pending downloads, new comments or expiring access without requiring somebody to check each exchange manually.
That is useful where internal teams and external recipients need to handle documents, datasets and commercially important files without losing sight of who received the information and what happened next. For more detail on the related MX workflow, see protected storage during file exchange.
The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls. A transaction record is most useful when it answers practical questions such as who accessed the file, when they did it and whether the current version was downloaded.
How are files protected while they remain available during a controlled exchange?
Protection in MX relies on several controls working together rather than a single security feature. Layered controls are useful because identity, confidentiality and evidence solve different parts of the file-exchange problem. The sender retains a clearer connection between the file, the intended recipient and the access window applied to that exchange.
AES-256 encryption forms part of the model alongside named-recipient access, permissions, multi-factor authentication, expiry controls and detailed activity records. For more detail on the related MX workflow, see MX security and administration features.
The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls. Different transactions can carry different conditions, so routine material does not need to be handled exactly like highly sensitive information.
Can data-location or residency requirements be supported for business file exchanges?
MX can support data-location and storage-region requirements, subject to the selected service, configuration and contractual arrangement. For more detail on the related MX workflow, see MX feature set. That gives the team a more defensible record of the handoff.
That can matter where organizations need to consider jurisdiction, customer contracts, internal policy, cross-border transfers or sector-specific restrictions. The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls.
How do permissions and expiry settings help reduce uncontrolled file availability?
My MX Data can restrict an exchange to named or authorized recipients rather than relying on an unrestricted public link. The sender retains a clearer connection between the file, the intended recipient and the access window applied to that exchange.
Recipient selection, permissions, multi-factor authentication and expiry settings can then be combined to shape who can reach the information and for how long. For more detail on the related MX workflow, see file-exchange controls.
The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls. Administrative oversight matters because access can change during a project as people join, leave or move between responsibilities.
Can MX handle large business datasets without arbitrary file-size restrictions?
Yes. MX is designed to support very large files and complete datasets without arbitrary file-size restrictions. For more detail on the related MX workflow, see controlled large-file exchange. That gives the team a more defensible record of the handoff.
That can include documents, datasets and commercially important files, reducing the need to split an exchange across multiple uploads or move it to another tool simply because the file is large. The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls.
How can version awareness and controlled distribution help businesses manage current files?
MX can help teams publish and distribute a current version of a file or package while retaining clearer visibility of recipient uptake. This can reduce duplicate uploads and uncertainty when a software build, technical pack or project document is updated after some recipients have already received an earlier version.
Administrators can see which version is current, which versions have been superseded, who has downloaded the latest release and which recipients are still pending. For more detail on the related MX workflow, see MX feature set.
The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls.
What enterprise identity, administration or branding options are available for larger organizations?
Relevant enterprise arrangements may support single sign-on, custom domains, white-labeling, data-location options, user-management requirements and integrations. The right settings should reflect the data, recipient and business purpose rather than applying the same access window and permissions to every transaction.
The right combination depends on the organization's identity model, governance requirements, external audience and deployment scope. The aim is to fit file exchange into the organization's existing operating model without turning the platform into a replacement for every surrounding business system.
For more detail on the related MX workflow, see large-file transfer. Central administration can help larger teams apply more consistent user and access decisions across departments, regions and external partner groups. Where the workflow is business-critical, the organization should document who owns the process and who is responsible for reviewing exceptions or incomplete exchanges.
The CISA cloud security architecture guidance provides a useful external reference for secure cloud applications, visibility and operational controls.
Further reading
Practical guidance for a more controlled cloud-storage decision.
Explore the future of cloud storage, the controls smaller teams need, and the different role played by familiar collaboration platforms.
Where file sharing and cloud storage are heading
Cloud storage made files easier to reach. The next step is controlling the journey between organizations, retaining evidence, and preparing for emerging security risks.
Read the guideAdvanced cloud controls for smaller businesses
Small businesses need more than additional storage capacity. They also need to manage external access, large files, personnel changes, and evidence of what was downloaded.
Read the guideGoogle Drive and MX address different requirements
Google Drive supports broad storage and live collaboration, while MX concentrates on controlled, traceable file handoffs between known parties.
Compare the approaches
A controlled path for sensitive files
Put sensitive business files on a process you can defend.
Keep the tools your teams already use. Add MX where sensitive files need named-recipient access, defined availability, and a reliable activity record.
Trusted for sensitive, accountable file exchange.
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