Create and collaborate in your usual workspace
Continue drafting, organizing, and collaborating in Microsoft 365, Google Workspace, Dropbox, or another familiar platform.
BEST FOR: ROUTINE STORAGE, EDITING, TEAM FOLDERS, AND INTERNAL COLLABORATION
For business files that require more control than a shared link
Cloud storage for small business works better with a controlled exchange layer
Let your team keep routine work in the cloud service it already knows. When a file needs to leave the business, My MX Data gives the handoff its own controls: verified recipients, configurable permissions, detailed audit records, and no file size limit. MX is designed for deliberate, short-term exchange rather than permanent cloud storage.
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Named recipient access
No public links
Detailed audit trail
No file size limits
Controlled exchange layer
SECURING
Your current cloud workspace
Client-onboarding.zipApproved for external delivery
My MX Data
Verified recipient
ASR protection
Activity record
ASR protection
Activity record
Authorized recipient
Sarah M.MFA confirmed and recorded
Keep your current workspaceMX adds control without forcing a storage migration
Secure the external exchangeSet recipient, permission, and expiration rules for delivery
Keep a clear activity recordReview delivery, access, and download events
Make secure sharing usableStraightforward for employees, clients, and vendors
Standard cloud-sharing linkLess accountable
Share link issued
A reusable URL is sent outside the cloud workspace.
URL is forwarded
The file may reach someone the sender never selected.
Permission remains open
Access can outlast the project or business purpose.
Evidence is requested
The business may struggle to reconstruct what happened.
MX controlled exchangeNamed, governed, traceable
Recipient verified
The sender selects an authorized individual.
Exchange secured
AES-256 and the patented ASR methodology protect the transfer.
Events captured
Delivery, access, and download activity is recorded.
Availability ends
The sender can close access when the task is finished.
Daily storage and external exchange are different jobs
Your cloud drive organizes everyday work. MX adds control when sensitive files move outside it.
A practical small-business setup usually combines a familiar workspace for everyday files with a separate, accountable route for sensitive deliveries to clients, vendors, and advisors.
Tie access to a person, not a URLAssociate every sensitive handoff with a known sender and verified recipient.
Match controls to the business purposeUse expiration, permissions, and download settings that fit the assignment.
Preserve evidence from the exchangeUse the activity record to support customer, audit, and internal security reviews.
Add control without replacing your cloud tools
A controlled small-business file workflow in three steps.
Keep routine documents where employees already work. Route only higher-risk external deliveries through MX.
Send the sensitive delivery through MX
When a final file must reach a client, accountant, vendor, attorney, or other external party, create a named MX exchange.
BEST FOR: CLIENT DATA, CONTRACTS, FINANCIAL RECORDS, IP, AND LARGE DELIVERABLES
Review activity and end access
Confirm delivery, review the activity record, and remove availability when the recipient no longer needs the file.
OUTCOME: A CONTROLLED, TRACEABLE EXTERNAL FILE WORKFLOW
Common small-business exchange scenarios
Use MX when an ordinary cloud link does not provide enough recipient control or evidence.
MX is built for file exchanges between known people when confidentiality, customer expectations, or a defensible activity record matters.
Client and customer records
Deliver onboarding files, identity records, reports, and signed documents without using public links or oversized email attachments.
Explore secure client sharingFinance and accounting
Send payroll exports, tax records, forecasts, and workpapers to named users while retaining a detailed activity record.
See the accounting workflowVendors and business partners
Give external companies one approved exchange route instead of relying on whichever consumer service a partner happens to use.
Review B2B exchange controlsLarge project deliverables
Transfer media, engineering packages, and large archives without splitting them or routing them through personal accounts.
Learn about large file transfer
How MX differs from general cloud storage
Keep the collaboration features of your cloud platform and add tighter controls for sensitive delivery.
Google Drive, Dropbox, OneDrive, and SharePoint support storage, synchronization, and everyday collaboration. MX has a narrower purpose: controlled, auditable file exchange between named users.
Patented quantum-secure methodology
MX combines AES-256 with its patented ASR process - Anonymize, Shard, Restore - to add another protection layer to sensitive exchanges.
Activity evidence is part of the workflow
Delivery, access, and download events are captured during the exchange instead of being pieced together afterward.
Cloud platforms can be configured securely
General cloud services may offer strong controls, but results depend on the plan, configuration, and user behavior.
Public links weaken recipient accountability
A forwardable URL makes it harder to know who actually received a sensitive file.
Access assigned to named recipients
Each sensitive exchange is tied to an authorized person rather than anyone who obtains a URL.
Expiration and download controls
Availability and permitted actions can be limited to what the business task requires.
No continuous folder synchronization
MX does not mirror entire team folders. It is designed for deliberate file deliveries.
No anonymous distribution
That restriction makes MX a poor fit for public distribution and a stronger fit for confidential exchanges.
Keep business context with the file
Store transfer notes and decisions alongside the exchange rather than scattering them across email threads.
Custom white labeling
Give clients and partners a branded portal that reflects your organization instead of a consumer transfer service.
No live document coauthoring
Teams finish editing in their productivity suite, then use MX for the controlled final delivery.
Works beside existing collaboration tools
MX can operate alongside Microsoft 365, Google Workspace, or another cloud environment without replacing it.
No file size limit
Send large archives, media packages, and datasets without breaking them into smaller files.
Controlled upload portals
Collect sensitive documents from customers or partners through a branded, controlled route.
Not a permanent cloud drive
MX is designed for exchange, not as a replacement for long-term storage, synchronization, or backup.
Purpose-limited availability
Files remain available for the intended exchange period instead of becoming an unmanaged permanent archive.
For many small businesses, the practical answer is a familiar cloud workspace for daily work and MX for external exchanges that require tighter control and clearer evidence.
Patented quantum-secure methodology
Protect the file before responsibility passes to someone outside your business.
MX applies its patented ASR process to sensitive exchanges. Identifying context is separated, the protected file is divided into shards, and the file is restored only for the authorized recipient.
Security claims should remain precise. MX does not claim to be quantum encryption or an unbreakable system. Its patented quantum-secure methodology adds protection beyond conventional sharing and is designed with future cryptographic risk in mind.
Anonymize
Identifying context is separated from file content before transfer.
Shard
The protected file is split into fragments so no single storage location holds a complete usable file.
Restore
The fragments are reassembled for the verified recipient, and the event is added to the activity record.
Named recipient access
Limit each exchange to known, authorized users.
Expiration controls
End availability when the business purpose is complete.
Detailed activity records
Record who accessed a file, when access occurred, and which actions were taken.
Regional data-location options
Support location and handling requirements through configurable data regions.
Controls that support U.S. compliance workflows
HIPAA
CCPA
SOX
GLBA
FISMA
FERPA
ITAR
CJIS
IRS Publication 1075
NIST SP 800-171
Practical safeguards and evidence for regulated file exchanges.
Small businesses still face customer, contractual, and regulatory questions about sensitive data. MX helps create a clearer exchange process with defined access and usable evidence.
HIPAACCPASOXGLBAFISMAFERPAITARCJISIRS Publication 1075NIST SP 800-171MX does not make an organization compliant by itself. It provides encryption, named access, expiration settings, activity records, and regional controls that can support a broader compliance and governance program.
Protect regulated and confidential information
Use named access, encryption, and activity evidence for workflows involving health, consumer, financial, education, government, or controlled technical data. Review MX controls for HIPAA-related file sharing.
Prepare evidence for audits and customer reviews
Detailed records can help answer questions from customers, auditors, security teams, and business leaders.
Map the exchange to recognized control frameworks
Named users, encryption, and traceability can support workflows aligned with NIST SP 800-171 requirements.
Limit unnecessary data exposure
Expiration rules and the absence of public links help remove access after the exchange has served its purpose.
Questions from small-business teams
Cloud storage and controlled file exchange FAQs.
Practical answers about where MX fits, which controls it adds, and what it does not replace.
01. Is My MX Data a cloud-storage platform for small businesses?
My MX Data is not a conventional long-term cloud drive or backup service. It is designed for controlled, short-term exchange between named users. A small business can continue using Google Drive, OneDrive, Dropbox, SharePoint, or another system for routine storage, synchronization, and editing, then use MX when a file must leave the organization through a more accountable process.
The distinction matters because everyday storage and external delivery require different controls:
- Everyday workspace: supports folders, ongoing access, editing, synchronization, and internal collaboration.
- Controlled delivery: focuses on recipient identity, permissions, expiration, activity evidence, and secure delivery.
- Accountable handoff: reduces reliance on public links and gives the business a clearer record of delivery and access.
The National Institute of Standards and Technology publishes guidance on security and privacy considerations for public cloud services. Its cloud security guidance emphasizes understanding the service model, security responsibilities, and available controls.
For many small firms, the practical approach is to retain the existing cloud workspace and use MX as the controlled cloud file-sharing layer for exchanges that need tighter recipient and evidence controls.
02. How does MX work with our current cloud storage?
MX can sit beside the cloud tools employees already use, without a full migration or a change to where teams draft and organize routine documents. The cloud platform remains the working environment. MX becomes the controlled route for files sent to a customer, vendor, accountant, attorney, or other outside party.
A typical small-business workflow looks like this:
- Prepare the file: finish the document or project package in the normal cloud workspace.
- Select the recipient: create an MX exchange for a named, authorized user instead of generating an open link.
- Set the controls: apply expiration dates, download limits, and permissions that match the business purpose.
- Review the record: check the activity trail to see when the file was accessed and which actions occurred.
NIST's Guidelines on Security and Privacy in Public Cloud Computing discusses identity, access, data protection, incident response, and other considerations for cloud use.
This model lets a growing firm preserve familiar workflows while adding a more controlled method for sending sensitive files when the sensitivity or business risk justifies it.
03. Can a small business share customer files securely with MX?
Yes. MX is designed for exchanges where customer information needs more control than an email attachment or public cloud link provides. The sender identifies the recipient, applies access rules, and retains a detailed activity record. The business can then show that sensitive information moved through an approved process rather than an informal workaround.
Customer-facing controls can include:
- Named recipient access: files are assigned to approved individuals instead of anyone who obtains a URL.
- Expiration and download restrictions: access can be limited to the time period and actions required.
- Activity records: the business can review views, downloads, and relevant access details.
- Custom white labeling: the portal can reflect the organization's brand, helping the exchange feel familiar and legitimate.
The HHS guidance on the HIPAA Security Rule describes administrative, physical, and technical safeguards for electronic protected health information.
Small firms can use the secure customer file-sharing workflow for contracts, identity records, financial documents, project deliverables, and other confidential materials.
04. How can MX support U.S. privacy and security requirements?
MX can support a small business compliance program by adding control, visibility, and evidence to sensitive file exchanges. It does not guarantee compliance. Legal obligations still depend on the data involved, applicable law, policies, workforce behavior, retention decisions, contracts, and system configuration.
The platform can contribute to a stronger control environment through:
- Access limitation: named recipients help restrict sensitive data to authorized users.
- Purpose-limited availability: expiration settings can end access when the exchange no longer needs to remain available.
- Security controls: AES-256 and the patented quantum-secure methodology protect the file during the exchange process.
- Accountability evidence: activity records help the organization explain who accessed the file and when.
NIST's SP 800-171 guidance sets security requirements for protecting Controlled Unclassified Information in nonfederal systems and organizations.
MX can contribute useful evidence by supporting controlled exchanges. The dedicated NIST SP 800-171 page explains relevant controls in more detail.
05. Can MX handle large files and outside partners?
MX is designed for businesses that move large or sensitive files between internal teams and known external users. With no file size limit, a small company can transfer high-resolution media, engineering packages, research data, software builds, or large project archives without splitting them or reducing quality.
The outside-partner workflow is recipient-based rather than link-based:
- Known recipients: the sender selects the authorized individual who should receive the file.
- Clear permissions: access and download rules can match the project requirements.
- Business context: MX Conversations can keep notes and decisions alongside file activity.
- Traceable delivery: the activity trail records important actions so the sender can verify what happened.
This is useful when a vendor or customer asks employees to use email, personal cloud accounts, or a consumer transfer service. MX gives the business one consistent approved route.
For high-volume or oversized work, review the secure large-file transfer capabilities. For recurring partner exchanges, the B2B secure file-exchange page covers governance across organizations.
Recommended reading
Guidance for small businesses deciding how to store, collaborate on, and deliver files.
Three focused guides help smaller teams compare cloud platforms, improve external access, and decide when a controlled exchange is the better fit.
Cloud controls for growing teams
Small businesses need more than available storage. External access, oversized files, employee changes, and proof of download are often the harder operational questions.
Read the guideHow Google Drive and MX serve different needs
Google Drive supports broad storage and live collaboration. My MX Data concentrates on controlled, traceable handoffs between named parties.
Compare the approachesDropbox storage compared with controlled MX exchange
Dropbox centers on storage, synchronization, and collaboration. MX focuses on controlled exchanges between named parties and the evidence surrounding each handoff.
See the differences
Keep your cloud workspace. Strengthen sensitive delivery.
Use a controlled handoff for files your business cannot afford to lose track of.
Use My MX Data alongside your existing cloud platform to give sensitive customer, vendor, and project files a named recipient, defined controls, and a detailed activity trail.