Deliver sensitive files without open links
Give each approved recipient a direct, identity-based route to the released files instead of relying on an attachment or forwardable URL.
Secure file sharing software for US businesses
Secure file sharing software that keeps every handoff under control.
My MX Data gives US organizations a controlled way to exchange sensitive files with employees, customers, vendors and partners. Named-user access, expiration settings, permissions and detailed activity records keep each transfer tied to a clear business purpose from request through receipt.
No public file links
No file-size ceiling
Detailed activity records
Live exchange routeControls active
My MX Data exchange
SenderFinance operationsIdentity verified
RecipientOutside advisorNamed access
ControlAccess expires FridayExpiry applied
EvidenceReceipt loggedActivity retained
A controlled exchange layer, not another storage folder
Manage the complete handoff.
Cloud storage works well for shared folders, syncing and live collaboration. My MX Data serves a different purpose: it provides a secure business file sharing layer for sensitive exchanges that require named access, traceability and a reviewable record.
Collect requested documents in one place
Use a secure upload portal to collect records from customers, vendors and partners while keeping every response tied to the original request.
Keep the evidence with the exchange
Retain a connected record of requests, access, uploads, review and completion so later questions can be answered from the transaction, not from memory.
Managed file transfer for day-to-day business
Choose the task. Apply the right controls.
Secure managed file transfer software should follow the work, not force every exchange into the same pattern. Deliver a file set, request missing records, coordinate review and close access from one controlled environment while keeping participants, permissions and activity connected.
Controlled release
Release approved files to named recipients.
Create a defined exchange, choose the intended recipients and publish only the material each person needs. The files remain tied to the transaction instead of becoming disconnected attachments.
✓Named-recipient access
✓Optional expiration conditions
✓Delivery activity retained
Quarterly reporting packReady to send
Management reporting.pdf2.8 MB · Approved releaseReady
Forecast model.xlsx4.1 MB · Finance accessReady
Board notes.docx1.2 MB · RestrictedReady
Controls that travel with the exchange
Put every handoff through a clear control point.
Identity, scope, timing and activity stay connected as files move across company boundaries. IT, operations and risk teams gain a process they can explain, review and improve.
Secure file sharing software capabilities
Stronger sender controls without a difficult recipient experience.
Senders gain tighter oversight while named recipients get a focused path to the files and actions that matter. Optional secure collaboration stays close to the exchange.
Role-based access
Give each participant the right view.
Separate internal working material, approved releases and activity evidence according to the participant’s responsibilities.
Expiration controls
End access without manual cleanup.
Set an appropriate availability window so confidential files do not remain accessible indefinitely.
Large-file exchange
Move substantial files beyond email limits.
Provide large documents, datasets and media with one dedicated route instead of dividing them across messages.
Two-way exchange
Collect records as easily as you send them.
Keep incoming files tied to the original request, named recipient and business purpose.
Activity records
Review the transaction as a sequence.
Retain useful details about requests, uploads, access and completion for later verification.
Customizable white labeling
Keep the recipient experience recognizably yours.
Apply your organization’s logo, colors and domain so customers and partners use a consistent branded portal.
A different job from everyday cloud storage
Use storage for ongoing work. Use controlled exchange for sensitive handoffs.
Email, SharePoint, Dropbox and Google Drive remain useful for productivity, storage and collaboration. My MX Data complements them with an exchange-focused layer that keeps named recipients, permissions, expiration conditions and activity evidence tied to the transfer.
The email attachment trailFragmented handling
Message 01Final agreement attached
Three recipients receive copies, with no defined end date for access.
Attachment copiedMessage 07Revised file attached again
A revised file now sits beside the earlier version in multiple inboxes.
Version unclearMessage 13Please confirm receipt
The team pieces together receipt and activity from replies and personal records.
Evidence scatteredTransaction document exchangeControlled
PDFSigned agreement.pdfApproved releaseOpened
XLSCompletion statement.xlsxFinance releaseReceived
DOCDisclosure schedule.docxReview requiredPending
Exchange created by authorized ownerNamed recipient invitedLatest file set releasedRecipient activity retained
Secure software for business file exchange
Use controlled file exchange wherever sensitive work crosses a boundary.
My MX Data supports internal teams and external participants without forcing confidential work through the same route as routine email, open links or general-purpose storage.
Cross department sharing
Move sensitive information between finance, legal, operations, HR and leadership with access shaped around responsibility.
Inside the organizationClient and advisor exchange
Give clients, consultants and professional advisors a focused route for receiving files and returning requested material.
Across company boundariesBoard and executive packs
Distribute confidential papers with clearer recipient control, availability conditions and evidence of access.
For high sensitivity recordsSupplier and partner files
Exchange commercial records, assurance evidence and delivery documents without relying on open links or repeated attachments.
For third party collaborationLarge file delivery
Provide substantial documents, datasets and media with a dedicated exchange route that avoids ordinary email limits.
For files email handles badlyAudit and review evidence
Keep exchange activity available when internal assurance, client service or governance teams need to understand what happened.
For later verificationPatented quantum-secure methodology
Protect the file across its entire route.
My MX Data combines AES-256 protection with its patented quantum-secure methodology, Anonymize, Shard, Restore. Data is anonymized and divided into separate shards before it is restored for an authorized recipient, adding another protective layer beyond a conventional single-file path.
01Encrypted handlingFiles move through a protected exchange environment.
02Anonymize, Shard, RestorePatented methodology that reduces reliance on one readable file path.
03Identity and permission controlsAccess stays tied to authorized participants and the transaction purpose.
ASR
Route AEncrypted segmentProtected
Route BIdentity conditionVerified
Route CAccess conditionScoped
Route DActivity evidenceRecorded
Secure file sharing software FAQs
What to know before you change how files move.
My MX Data makes controlled file exchange practical for everyday business use, from customer and vendor handoffs to high-volume enterprise workflows.
My MX Data is designed for sensitive business exchanges that require more control than an attachment or public link can provide. It focuses on the handoff: who sends the file, which named recipient may access it, what that person can do, how long access remains available and what evidence is retained.
MX complements everyday storage and productivity platforms rather than replacing them. Teams can use encrypted file sharing for confidential material while continuing to use their existing applications for drafting, storage and live editing.
- Named-user access without public file links
- AES-256 protection plus the patented ASR methodology
- Detailed audit trails, expiration controls and recipient permissions
- Large file transfer without restrictive size limits
- Customizable white labeling for a branded recipient experience
NIST’s Cybersecurity Framework emphasizes identifying assets, protecting information and maintaining visibility into security events. My MX Data can support those broader objectives by providing a controlled exchange layer, while each organization remains responsible for classification, policy, configuration and workforce practices.
My MX Data combines file protection with operational controls around identity and purpose. Files are protected with AES-256 and the patented Anonymize, Shard, Restore methodology. ASR anonymizes data, separates it into shards and restores it for an authorized recipient through the controlled MX process.
Security extends beyond encryption. Named-user access reduces reliance on public links, while permissions and expiration settings help keep availability proportionate to the transaction. Activity records provide a clearer account of who accessed a file, when the action occurred and what followed.
- Verified, named participants instead of anonymous link access
- Protected file handling in transit and at rest
- Recipient controls aligned with the exchange purpose
- Evidence that can support CCPA, HIPAA, GLBA, SOX and NIST-aligned processes
Compliance depends on more than software. My MX Data can provide technical controls, administrative visibility and audit evidence that support privacy and security programs, but it does not make an organization compliant by itself. Policies, configuration, training, risk assessment and sector-specific obligations remain the customer’s responsibility.
Yes. My MX Data is designed for business and enterprise workflows where many employees, external organizations or substantial files must move through a controlled process. Participants can be organized around departments, projects, customer relationships or vendor groups, with access assigned according to role and purpose.
The platform does not impose a conventional file-size ceiling, making it suitable for large reports, engineering data, media, software packages and document sets that email handles poorly. User-management and metadata capabilities can also help the exchange process fit established operating systems.
- Support for high-volume enterprise file sharing
- Named access for internal teams and external partners
- Large transfers without splitting files across messages
- Audit evidence connected to the relevant exchange
Scale still requires governance. Organizations need clear ownership, user lifecycle processes and sensible permissions so growth does not create unnecessary access. MX supplies the exchange controls; the customer defines the policy, operating model and oversight.
My MX Data supports controlled collaboration around a file exchange rather than real-time co-authoring. Teams can release approved files, request documents from external participants, discuss work through MX Conversations and retain that interaction with the relevant transaction.
Customizable white labeling allows organizations to apply their own logo, colors and domain, giving customers and vendors a consistent branded experience when they upload, review or receive sensitive files.
- MX Conversations linked to the exchange
- Two-way requests for customer and partner uploads
- Role-based views for different participants
- A secure client file sharing experience without public links
My MX Data is not a replacement for Microsoft 365, Google Workspace or specialized design tools. Those applications remain appropriate for live editing and internal productivity. MX provides the governed handoff between known users when sensitive material crosses a team or company boundary.
My MX Data can support integration with broader business workflows through APIs and metadata. Organizations can connect file-exchange activity with systems used for case management, engineering, finance, manufacturing and other operating processes without turning MX into a full document-management platform.
A useful integration begins with a defined business event. A system might create a secure request when a vendor record reaches a certain stage, attach project metadata to an exchange or record completion after a named recipient supplies the required files.
- Connect secure exchange to an existing workflow or portal
- Associate files with a matter, project or transaction through metadata
- Reduce manual re-entry and fragmented status tracking
- Support a controlled B2B file exchange between organizations
Integration design should preserve least-privilege access, logging and clear ownership. MX can provide the controlled transfer component, while the customer determines which records trigger an exchange, which metadata is appropriate and where completed files belong.
No. My MX Data is not intended to replace long-term cloud storage, a records repository or a full document management system. SharePoint, Google Drive and Dropbox are useful for persistent folders, synchronization and everyday collaboration. A DMS adds classification, retention, search and broader records-management functions.
MX performs a narrower, exchange-focused job. It provides the controlled route when a sensitive file must move between named users with permissions, expiration controls and an audit trail. After the exchange closes, the final record can move into the organization’s approved storage or enterprise document management process.
- Use cloud storage for ongoing availability and synchronization
- Use a DMS for structured records and retention
- Use My MX Data for controlled, auditable handoffs
- Close external access when the business purpose ends
This division of responsibilities reduces tool confusion. The relevant question is not which platform should hold every file forever, but which route fits the current task, sensitivity and recipient. MX strengthens the point where important information leaves one controlled environment and enters another.
Essential reading for file-sharing teams
Practical guidance for replacing loose attachments with controlled exchange.
See how modern teams improve file handoffs, retain meaningful activity evidence and assess the controls behind compliance-oriented file-sharing software.
Modernizing How Teams Share Data
Email attachments feel simple until files become large, confidential or repeatedly revised. The harder part is establishing who accessed which version and where it went next.
Read the guideBuilding a File Audit Trail
A sent timestamp is rarely enough. A useful audit trail should show who accessed a file, what happened next and which details remain available for later review.
Read the guideWhat Makes a File-Sharing Solution “Compliant” in 2026?
Encryption is one part of a broader compliance program. Access, auditability, retention, configuration and workforce behavior can matter just as much during an assessment.
Read the guideSecure file sharing software for business
Give every important file a defined recipient, owner and record.
Replace loose attachments and forgotten public links with controlled, auditable exchanges between named users.