There comes a point where secure file transfer stops being a basic task and starts becoming an operational capability. That shift happens when teams move beyond simple sending and turn on the controls that shape who can access data, how long access lasts, what evidence is preserved, and how the whole exchange stands up to scrutiny later. Named user exchange, granular policy, and verifiable evidence change the quality of the workflow itself.
This is where the advanced features in My MX Data start to matter. They are not decorative add ons. They are practical controls that help teams move sensitive files with more confidence, less ambiguity, and stronger accountability. Underneath it all sit the same core foundations: AES 256 encryption, end to end audit trails, and a quantum secure patented methodology known as ASR, designed to help protect long lived data. Together, these controls support GDPR and ISO aligned programmes while keeping work moving across clients, suppliers, and internal teams.
Advanced features, at a glance
Six capabilities that most teams adopt first.
- Named user access: Replace public links with explicit recipients, time bound permissions, and fast revocation.
- Anonymise, Shard, Restore (ASR): A quantum aware approach that splits and restores data for authorised users only.
- Data sovereignty controls: Select where shards reside to align with contracts, customer requirements, and regulation.
- Version control: Keep every recipient on the latest file, with immutable change history.
- Metadata API: Attach tags and context so files flow through engineering, finance, or healthcare systems with less manual handling.
- MX Conversations: Discuss handoffs inside MX so the context stays alongside the file record.
Why power users invest in control
Sharing sits at the centre of daily work. A large share of business cloud data is used for file sharing, and companies exchange files with hundreds of partner domains. At that scale, auditability and region choice stop being niche requirements and become practical safeguards. When pressure rises, advanced features keep speed high while keeping evidence close at hand. For a deeper primer on performance, see Balancing speed and security.
Sources: 6sense, Varonis, Ponemon.
From feature to outcome
Map each advanced control to a clear operational benefit.
| Advanced control | What it does | Operational outcome |
|---|---|---|
| Named user exchange | Restricts access to specified people with expiry and revocation | Less oversharing, faster incident containment |
| ASR methodology | Anonymise, Shard, Restore for quantum aware confidentiality | Long term privacy posture for sensitive archives |
| Data sovereignty | Choose storage regions and document transfer paths | Alignment with contracts and local law |
| Version control | Ensures recipients always have the latest file | Reduces rework and prevents wrong version errors |
| Metadata API | Tags files for routing and reconciliation | Cleaner integrations with ERP and PLM tools |
| MX Conversations | Keeps discussion with the transfer record | Complete context for audits and reviews |
Quick definitions for confident setup
Short explanations you can reference during configuration.
ASR means Anonymise, Shard, Restore. Data is anonymised, split, and restored only for authorised recipients. It helps address harvest now, decrypt laterAttackers store encrypted data today, hoping to decrypt it later with future advances such as quantum computing. concerns. Learn more.
The ability to choose where data is stored and processed. In MX you can select shard regions and export transfer records to help with assessments and GDPR documentation.
Deletion that follows policy and leaves proof. Set expiries, automate removal, and keep the log trail as evidence. See enterprise sharing.
Enable the right features in four steps
A short sequence for a confident rollout.
Set policy templates
Create named recipient rules, default expiry windows, and download restrictions for each data class.
Pick storage regions
Select shard locations that match contracts and latency needs. Document cross border flows.
Wire in the metadata API
Attach tags for routing and reconciliation in ERP, PLM, or EHR systems. Keep context close to the file.
Automate evidence packs
Schedule exports of audit trails and deletion records for internal reviews and external audits.
Power user tips
Small moves that deliver outsized gains in security and throughput.
Ready to try these features with live work? Compare plans, start a free trial, or review B2B secure exchange, encrypted file sharing, and large file transfers. For deeper notes on privacy controls, visit privacy laws and regulations.
Bringing it all together
Turning on advanced features brings three benefits at once: tighter access through named users, clean evidence through full audit trails, and future aware confidentiality through the ASR methodology. My MX Data makes this practical without adding friction.
Set your templates, pick regions, tag files, and automate the proof. Then let the work flow.
