Copies accumulate
Identify the authoritative version before cleaning up duplicate project folders.
SMALL BUSINESS DATA STORAGE SOLUTIONS
Data storage for small businesses
Choose where your team keeps its working files, how it restores a lost document and how it shares records outside the business. Each job needs a clear owner.
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Trusted with valuable business data
01 / TWO DIFFERENT JOBS
Identify the master copy
Choose a business location for approved client files. Make sure a colleague can identify the latest version when the usual account owner is away.
Access never ends
Review permissions when the adviser finishes or the customer signs off.
02 / A CLEARER ARCHITECTURE
Test recovery with a sample file
Ask what your storage service can restore and for how long. Try restoring a sample before you depend on the process for payroll or a client deadline.
01Identity
02Protection
03Access
04Evidence
01Know what you actually hold+
Write down the categories of sensitive information the business handles: employee records, customer data, bank details, contracts, designs. Half a page is enough. You cannot make sensible decisions about protection or retention without knowing what is in scope, and the exercise usually surfaces at least one thing nobody had thought about.
02Put it in one place per category+
Scattered copies are the root of most small-business incidents. Decide where each category lives, move it there and delete what is left behind. This also makes the eventual question of who has access something you can answer in one look instead of five.
03Give sharing a defined route+
Sensitive files leaving the business are where control is usually lost. A named recipient, an end date and a record turn an ad hoc send into something the business can review later, without asking anybody to learn a new discipline.
04Make sure two people can run it+
Any process that lives in one person’s head stops when they are on holiday or leave. Two people, a one-page guide and a shared understanding of what counts as sensitive is a workable operating model for a company of this size.
CUSTOMER PERSPECTIVES
All customer stories ↗“
“I would highly recommend MX to anyone looking to send and receive secure data quickly and efficiently.”
Daniel FrancisProject Engineer, Envisage Group
Read the story ↗01 / 02
03 / A WORKABLE PROCESS
Manage copies sent to advisers
Select the records needed for the assignment, confirm the adviser and give them an appropriate access window. Keep the exchange reference with the job.
01↗
Copies accumulate
Identify the authoritative version before cleaning up duplicate project folders.
02↗
Access never ends
Review permissions when the adviser finishes or the customer signs off.
03↗
It leaves with people
Keep business records under an account a designated colleague can manage.
04 / THE PRACTICAL POSITION
Set rules your team can use
Walk through an invoice, a personnel record and a client brief. Agree which files need a checked recipient and when access should be reviewed.
Ordinary working files
Agree where drafts belong and how colleagues recognise the approved version.
Client and personal data
Check the recipient and select only the records required for the assignment.
A focused role in your architecture. Use your primary repository for long-term storage and backup. MX focuses on controlled file exchange and the availability of files during that exchange.
GOOD QUESTIONS. CLEAR ANSWERS.
A clearer route.
From the start.
Practical answers about small business data storage solutions and where MX fits.
How does MX fit this workflow?+
Keep primary storage and backup focused on resilience, then use a controlled exchange when sensitive files must reach an accountant, contractor or customer. The two jobs stay distinct and easier to manage.
What controls can we apply to a file exchange?+
Named-recipient access, authentication, permissions and expiry settings help define the exchange. Activity records let your team review what happened. The available configuration should be matched to your requirements.
Does MX replace our existing work tools?+
Keep creating, editing and storing files in the systems your team already uses. MX focuses on controlled handoffs, rather than background synchronisation, live co-authoring or permanent backup.
What is included in the free trial?+
Try the MX feature set for 7 days with up to 5 users. No credit card is required.
YOUR NEXT EXCHANGE STARTS HERE
Test a sample exchange
Put better controls around your next sensitive file exchange. See how MX fits your organisation's workflow.
7 days freeUp to 5 usersNo credit card
- Full feature access
- Unlimited file size transfers
- Named recipients and MFA
- Custom branding and upload portals