Business cloud storage
Secure business cloud storage
Secure cloud storage for business, focused on the handoff
Protect the short period when sensitive files leave an internal repository for a client, supplier or adviser. Access controls, encryption and activity records give that temporary exchange a more deliberate structure.
The right model for the right file
Where secure cloud storage for business meets controlled exchange
Storage and exchange solve different operational questions. One decides where information lives. The other decides who receives it, how long it remains available and what evidence exists after the handoff.
Keep the system of record
Use established repositories for persistent storage, backup, sync and collaborative work.
Govern the external handoff
Move sensitive information through named access, defined conditions and file-linked history.
Collect files through the same route
Give clients and partners a controlled upload path instead of another inbox attachment.
Working availability
Keep access open for the purpose, not forever.
Exchange-level settings help teams apply tighter conditions to commercially sensitive documents without forcing the same policy onto every routine file.
Set the window at creation
Project files stay available during the approved review window and close afterwards. Deciding this while the exchange is being built is considerably easier than auditing forgotten links months later.
Match conditions to sensitivity
A routine quotation and a commercially sensitive model do not need identical treatment. Configurable download conditions and identity checks let teams apply weight where it is warranted.
Extend deliberately
Where a deadline moves, extend availability as a recorded decision instead of removing the expiry altogether. The record should show why the window changed.
Two different jobs
Storage answers where. Exchange answers to whom, for how long and on whose authority.
Both are legitimate and both need governing. The difficulty starts when one system is asked to answer both questions, because the permission model that suits long-term internal work rarely suits a short external transaction.
Built for durability
Optimised for organization, retention and long-lived collaboration among people who will be there next year.
- Structure matters. Folders, libraries and naming conventions carry meaning over time.
- Permissions are durable. Access is designed around roles that persist.
- Retention is policy-driven. Records are kept because a rule says so.
- Change is gradual. The estate is expected to remain stable.
Built for a transaction
Optimised for one handoff with a defined audience, an end date and an evidence requirement.
- Purpose matters. The exchange has a stated reason and an expected lifetime.
- Access is narrow and short. Recipients see the package, not the surrounding estate.
- Closure is designed in. Availability ends when the purpose is fulfilled.
- Evidence is the output. The record is part of the deliverable, not a by-product.
Governance and assurance
Keep data-location and activity evidence visible.
MX can help support data-sovereignty needs in suitable configurations, while detailed records help teams understand the transaction after it leaves the main repository. The selected service, configuration and contractual arrangement still need to match the organization's requirements.
- Audit evidence. Actions retained against the exchange they belong to.
- Authorized access. Availability limited to the recipients named for the transaction.
- Retention and expiry. Controls over how long material stays reachable.
- Data location. Choices over where information is held, where configured.
Storage and movement
Design storage for retention and exchange for a defined purpose.
Business cloud storage answers where files live and who can work with them over time. External exchange answers a different question: who should receive a specific file, how long should it remain available and what evidence should be retained after delivery. Combining both jobs inside one broad workspace makes access harder to reason about.
Keep the source authoritative
Identify the repository that owns the approved version and avoid creating parallel master copies in temporary exchange spaces. The sender should know which version is being issued and where any updated material must be returned.
Create a purpose-led exchange
Each handoff should have a recognisable reason, intended audience and expected lifetime. Naming the purpose makes it simpler to choose controls and decide when access has finished.
Control external identity
Repository permissions are often designed around employees. External recipients may need narrower, shorter access without visibility into the surrounding folder structure.
Return or reconcile changes
When recipients contribute an updated file, decide how it will be validated and returned to the system of record. Avoid allowing exchange copies to quietly become a second repository.
Retain meaningful evidence
Capture the events that matter: creation, invitation, access and closure. Evidence should be understandable without reconstructing activity across several tools.
Map one journey end to end
Follow a file from repository to recipient and back, including the approval point, download restrictions, expected response and final storage location. This reveals where users currently make extra copies or move to email because the official process does not cover the whole task.
A deliberate architecture keeps the system of record stable and creates a controlled boundary for movement. Files can remain governed in their normal repository until an approved handoff is required.
See it in your workflow
Add a controlled exchange boundary to your storage architecture.
Start with a seven-day trial for up to five users, or speak to the team about a larger deployment and governance requirements.