Encrypted throughout the exchange
AES-256 and ASR protect files as part of the transfer workflow. The controls operate in the background, so employees do not need to become security specialists to use the approved route.
Patented ASR methodology | Built for governed exchange
Secure enterprise file sharing. One governed standard.
My MX Data gives enterprises a controlled way to exchange sensitive files across departments, customers, vendors, and partners. MX combines encrypted transfer, named-recipient access, and detailed activity records so secure file movement can become a consistent part of your information-governance program.
7-day trial | Up to 5 users | No credit card required
Named-user access
No open public links
Detailed activity records
No file-size limit
MX governance dashboard All routes controlled
Protected routes100%AES-256 + ASR
Named users100%Identity verified
Public linksZeroDisabled by design
EngineeringCAD files and program data
FinanceReports and approvals
MX exchangeProtect | verify | record
VendorExternal and verified
Regional officeControlled delivery
Named users | MFA | time-stamped records
One approved transfer layerMake the governed route the easy route.
IdentityKnown users
Access remains tied to authenticated people rather than broadly shareable URLs.
CapacityLarge files stay intact
Move substantial datasets without splitting them across tools, drives, or email threads.
EvidenceActivity stays visible
Review file events without rebuilding a trail from inboxes, screenshots, and local notes.
Replace transfer sprawl with a standard
Enterprise file sharing becomes harder to govern when workarounds take over.
When each department creates its own workaround, the organization inherits overlapping licenses, inconsistent settings, and incomplete visibility. Standardizing sensitive transfers creates a clearer operating model without forcing teams to replace every system they already rely on.
The fragmented estateDepartment-by-department fixes
Email attachmentsQuick to use, but difficult to control after forwarding.
Personal and consumer drivesPermissions, ownership, and retention vary by team.
Legacy FTP and MFTInfrastructure and maintenance continue while evidence remains scattered.
No complete record of external file movement
The MX operating standardGoverned exchanges
One approved transfer channelDepartment, customer, vendor, and partner exchanges
ConnectedOne consistent control modelIdentity, access, expiration, and download rules
AppliedOne activity recordTransfer events available to authorized reviewers
RecordedOne administrative viewClearer visibility into users, activity, and tool overlap
VisibleControl the complete exchange
Verify the person, protect the file, and retain the evidence.
MX is designed around the full exchange, not just the upload. Review the three layers that turn routine file movement into a repeatable process your teams can operate and your administrators can review.
Identity control
A share link is not proof of identity.
Limit each exchange to named, authenticated users. Multi-factor authentication and role-based controls help keep access connected to the person, purpose, and time period, including across vendors, customers, and regional teams.
Employee
Vendor
Authorized
Named access
Data protection
Security designed for the full exchange.
MX combines AES-256 encryption with patented ASR - Anonymise, Shard, Restore. ASR transforms and separates file data before restoring it for an authorized recipient, adding another protection method alongside conventional encryption.
ASR +
AES-256
AES-256
Activity evidence
Know what happened after the file was sent.
Time-stamped events help authorized teams review delivery, access, downloads, and completion. The record is created through normal use, reducing the effort required when security, compliance, a customer, or an internal review asks for evidence.
Design-package.zip sentEngineering | 9:42 AM
RecordedRecipient identity verifiedVendor account | 9:44 AM
ApprovedFile downloadedNamed user | 10:03 AM
RecordedExchange closedEvidence retained | 10:04 AM
CompleteCore controls in one workflow
Apply the same enterprise file-sharing rules from operational teams to executive leadership.
Governance weakens when key controls are optional, difficult to find, or configured differently by every department. MX brings identity, transfer protection, access settings, and activity records into one straightforward exchange process.
Named-recipient controls
Replace open links with access tied to approved accounts. Expiration, permissions, and download settings help define a clear boundary around every exchange.
Detailed activity records
Capture relevant transfer events as work happens, supporting project oversight, vendor accountability, security reviews, and audit preparation.
Secure upload portals
Give customers and vendors a branded, controlled route for submitting sensitive information without relying on email attachments.
No file-size limit
Move design archives, high-resolution media, and large datasets as one controlled exchange instead of splitting work across multiple services.
Data-region options
Choose available storage-region options to support operational, contractual, data-residency, and jurisdictional requirements.
Build the business case
Reduce the hidden cost of fragmented file transfer.
The cost goes beyond license fees. It includes switching between tools, chasing delivery, handling exceptions, maintaining legacy systems, and assembling evidence after the fact. A common exchange layer gives IT, finance, security, and governance a clearer view of control and cost.
EngineeringDesign packages, technical data, and vendor files
FinanceReports, tax records, approvals, and evidence
LegalContracts, case files, and confidential records
OperationsPartner, customer, and regional handoffs
Consolidate overlapping transfer tools
Move sensitive exchanges into one approved route and identify subscriptions, infrastructure, and workarounds that no longer provide enough value.
Return time to employees
Reduce file splitting, repeated sending, delivery follow-up, version confusion, and manual evidence gathering around routine exchanges.
Improve administrative visibility
Give responsible teams a consistent view of exchange activity so policy gaps, unusual behavior, and remaining workarounds are easier to identify.
Support U.S. compliance programs
Practical controls for regulated and security-conscious organizations.
Enterprise file sharing should help teams apply policy during the exchange instead of leaving governance teams to reconstruct events later. MX supports that approach with named-user access, encryption, activity records, expiration, download controls, and data-region options.
The responsible position: no file-transfer platform makes an organization compliant on its own. MX provides technical and administrative controls that can support HIPAA, CCPA, SOX, GLBA, FISMA, FERPA, ITAR, CJIS, IRS Publication 1075, and NIST SP 800-171 programs when configured and operated within your broader legal, policy, risk, and governance framework.
HIPAA
CCPA
SOX
GLBA
FISMA
FERPA
ITAR
CJIS
IRS Publication 1075
NIST SP 800-171Data-region choice
Select appropriate available regions to support customer, contractual, and jurisdictional requirements.
Purpose-based access
Apply named-user, expiration, download, and permission settings according to the business purpose of each exchange.
Reviewable evidence
Create time-stamped activity records through normal use and make them available to authorized administrators.
Transfer-focused deployment
Use MX for controlled delivery alongside the systems that manage long-term records, collaboration, and retention.
Guidance for enterprise leaders
Practical thinking for secure file infrastructure.
Explore guidance for technology, security, and governance teams reviewing how information leaves the organization, how evidence is created, and where legacy transfer habits add avoidable risk.
Technology leadership
What CTOs should know about secure file infrastructure
File exchange often grows through exceptions, departmental tools, and whichever route was fastest at the time. Technology leaders need a clear view of where control changes once information leaves the network.
Read the article
Audit and oversight
Build a useful file-activity trail
Knowing that a file was sent is rarely enough. A credible record should show who received it, what happened next, and which details remain available for review.
Read the article Process improvementModernize how teams exchange sensitive data
Email attachments become difficult to manage when files are large, confidential, or repeatedly revised. Review a more controlled approach to external handoffs.
Read the articleQuestions enterprise teams ask
What to know before standardizing sensitive file exchange.
Clear answers on platform fit, deployment, compliance support, and where MX belongs in the wider technology environment.
MX is designed for controlled exchanges across departments, customers, vendors, and partners. Named-user access, AES-256 encryption, ASR, expiration settings, download controls, and activity records provide a more accountable handoff than open links or email attachments. MX has no file-size limit and can provide branded portals for external users. It works as a secure transfer layer alongside established storage, collaboration, and records systems.
MX helps organizations apply consistent controls to sensitive file exchanges and retain useful evidence of activity. Depending on configuration and use, these capabilities may support programs involving HIPAA, CCPA, SOX, GLBA, FISMA, FERPA, ITAR, CJIS, IRS Publication 1075, and NIST SP 800-171. MX does not guarantee compliance. Your organization remains responsible for legal interpretation, policies, risk assessment, retention, training, system configuration, and wider safeguards.
No. MX focuses on secure delivery rather than continuous synchronization, co-authoring, or permanent document retention. Teams can keep using their DMS, cloud storage, and collaboration tools for working files and records, then use MX when information must cross a department or organization boundary with stronger control and traceability.
A phased rollout is often the most practical approach. Start with exchanges that carry the greatest sensitivity or have the weakest current controls, define ownership and access rules, and provide short role-specific onboarding. Review adoption and remaining workarounds before expanding to additional departments. The cloud service can operate alongside existing tools rather than requiring immediate replacement.
Compare total process cost, not only subscription price. Consider overlapping transfer tools, legacy infrastructure, time spent splitting files or chasing delivery, manual evidence collection, support effort, and the operational impact of inconsistent handling. The exact return depends on user count, transfer volume, governance requirements, and the cost of existing workarounds.
MX can provide a controlled handoff point within operational workflows. Metadata and API capabilities can associate exchanges with projects, cases, customers, or transactions, while branded portals support structured external submissions. The right design should account for authentication, classification, retention, ownership, and administrative review requirements.
Pilot an enterprise exchange
Make controlled file transfer the default for sensitive handoffs.
Try MX free for 7 days with up to 5 users. Pilot a real departmental workflow, test the recipient experience, and review the activity evidence created through normal use.
No file-size limitNamed-user accessAES-256 + ASRDetailed activity records