Secure file sharing software built around control.

My MX Data supports secure data sharing by combining technical protection with operational controls around the recipient and the purpose of the exchange. Files are protected with AES-256 and the quantum secure patented methodology known as Anonymise, Shard, Restore. The ASR process anonymises data, separates it into shards and restores it only for an authorised recipient.

Security does not stop at encryption. Named-user access reduces reliance on public links, while permissions and expiry settings help prevent an exchange remaining available longer than necessary. Activity records give the business a clearer account of who accessed a file, when the action occurred and what happened next.

• Verified, named participants instead of anonymous link access
• Protected file handling in transit and at rest
• Recipient controls aligned with the exchange purpose
• Evidence that can support GDPR file sharing processes

The ICO explains that UK GDPR security requires appropriate technical and organisational measures, based on the risks involved. Its data security guidance provides the wider context. My MX Data can help facilitate those objectives, but it does not guarantee compliance or replace governance, training and risk assessment.

Yes. My MX Data is designed for business and enterprise workflows where many users, external organisations or substantial files need to move through a controlled process. Teams can organise participants around departments, projects, client relationships or supplier groups, then assign access according to role and purpose.

The platform does not impose a conventional file size ceiling, which makes it suitable for large reports, engineering data, media, software packages and document sets that email handles poorly. For broader deployments, user management and metadata capabilities can help the exchange process sit alongside established operational systems.

• Support for high-volume enterprise file sharing
• Named access for internal teams and external partners
• Large transfers without splitting files into several messages
• Audit evidence that remains attached to the relevant exchange

Scale should still be governed. Organisations need clear ownership, user lifecycle processes and sensible permissions so growth does not create unnecessary access. The NCSC's data security guidance is useful context for protecting important information at organisational scale. My MX Data supplies the exchange controls; the customer sets the policy and operating model.

My MX Data supports controlled collaboration around a file exchange rather than real-time co-authoring. Users can send approved files, request documents from external participants, discuss work through MX Conversations and retain the interaction alongside the relevant transaction. This keeps important context closer to the file activity instead of spreading it across unrelated inboxes.

Customisable white labelling is another practical collaboration feature. Organisations can apply their own logo, colours and domain, giving clients and suppliers a consistent branded experience when they upload, review or receive sensitive files.

• MX Conversations linked to the exchange
• Two-way requests for client and partner uploads
• Role-based views for different participants
• A secure client file sharing experience without public links

My MX Data is not a replacement for Microsoft 365, Google Workspace or specialist design tools. Those applications remain appropriate for live editing and internal productivity. The platform provides the governed handoff between known users once sensitive material needs to cross a team or company boundary, with traceability that supports stronger accountability. This separation also gives employees a clearer rule for choosing the right tool.

My MX Data can support integration with wider business workflows through APIs and metadata. This allows organisations to connect file exchange activity with systems used for case management, engineering, finance, manufacturing or other operational processes, without turning My MX Data into a full document management platform.

A sensible integration starts with a defined business event. For example, a system might create a secure request when a supplier record reaches a certain stage, attach project metadata to an exchange or record the completion status after a named recipient has supplied the required files.

• Connect secure exchange to an existing workflow or portal
• Use metadata to associate files with a matter, project or transaction
• Reduce manual rekeying and fragmented status tracking
• Support a controlled B2B file exchange between organisations

Integration design should preserve least-privilege access, logging and clear ownership. Organisations should avoid connecting systems merely because an API is available. My MX Data can provide the controlled transfer component, while the customer determines which records trigger an exchange, what metadata is appropriate and where completed files belong afterwards.

No. My MX Data is not intended to replace long-term cloud storage, a records repository or a full document management system. Platforms such as SharePoint, Google Drive and Dropbox are useful for persistent folders, synchronisation and everyday collaboration. A DMS adds classification, retention, search and broader records management functions.

My MX Data performs a narrower and more security-focused job. It acts as the secure exchange layer when a sensitive file must move between named users with permissions, expiry controls and an audit trail. Once the exchange is complete, the organisation can move the final record into its approved storage or enterprise document management process.

• Use cloud storage for ongoing file availability and sync
• Use a DMS for structured records and retention
• Use My MX Data for controlled, auditable file handoffs
• Close external access when the business purpose ends

This distinction reduces tool confusion and supports clearer governance. The right question is not which platform should hold every file forever, but which route is appropriate for the current task, sensitivity and recipient. My MX Data complements established systems by strengthening the point at which important information leaves one controlled environment and enters another.