Store files for a defined purpose
Keep each file connected to the client, transaction, project, or business process it supports, so ownership and context do not disappear inside a general folder tree.
Secure data storage for business
Secure data storage for sensitive business files.
My MX Data gives US organizations a controlled place to hold sensitive files before, during, and after a secure exchange. Named-user access, AES-256 protection, detailed activity records, and defined availability help teams keep information useful without turning it into another open shared drive. MX works alongside existing systems as a secure business file-sharing layer, not as a replacement for every storage, backup, or document-management platform.
Named-user access
AES-256 protected
Reviewable activity trail
Access boundaryNamed users onlyActive
Storage stateProtected and availableHealthy
Activity recordLatest action retainedCurrent
Storage with business context
Secure cloud data storage is not just more capacity. It is controlled availability.
Capacity is only one part of a sound storage decision. Sensitive business data needs a clear purpose, a known audience, and a defensible reason to stay available. My MX Data applies those controls to files involved in secure exchange and can complement broader business cloud-storage solutions without presenting itself as a general backup or records-management system.
Limit access to named users
Give authorized people the access required for their role. MX does not rely on public links, which helps reduce forwarding, accidental exposure, and uncertainty about who can reach a file.
Review availability on purpose
Use expiry settings, permissions, and review points so files do not remain accessible by default. These controls can support privacy and security programs, including CCPA-related data handling, when they are configured as part of a wider governance process.
Storage control scenarios
Apply storage controls that match the file and the business purpose.
Working files, client records, financial packs, and completed exchanges do not need identical access or availability. Choose a scenario to see how MX can adjust the control boundary without forcing every team into a different process.
Active working files
Keep current project data easy to reach without opening it to the wider organization.
Give the delivery team practical access while keeping unrelated users outside the exchange. The linked activity record preserves context as files are uploaded, reviewed, and transferred.
01Named access tied to the working team
02Availability aligned with active work
03Uploads, access, and downloads remain traceable
AccessAuthorized project teamScoped
AvailabilityDuring active workDefined
ReviewAt project closeScheduled
EvidenceActivity retainedAvailable
A controlled file lifecycle
Protect sensitive files from receipt through final disposition.
Secure data storage should support the full exchange lifecycle. My MX Data keeps protection, permissions, and evidence connected as a file moves between authorized people, while controlled corporate file sharing remains practical for everyday teams.
Stage 01
Receive
Bring files into a protected exchange instead of leaving sensitive attachments across inboxes, downloads, and personal drives.
Stage 02
Classify
Connect each file to its client, project, transaction, or other legitimate business purpose.
Stage 03
Protect
Apply named-user access, AES-256 protection, and appropriate permissions before information becomes available.
Stage 04
Exchange
Allow authorized internal or external participants to upload and download files without relying on public links.
Stage 05
Review
Use the activity trail, access settings, and expiry points to confirm that the exchange still matches the business need.
Stage 06
Close
Remove availability or retain files under a deliberate decision when the exchange or project ends.
Secure storage capabilities
Built for controlled exchange, reviewable evidence, and accountable access.
My MX Data combines secure file sharing and storage with practical controls for sensitive handoffs. Larger deployments can use enterprise file collaboration options for branding, single sign-on, and storage-location choices.
AES-256 protected document storage
Protect sensitive files while they are held within the platform and while they move through the exchange process.
Named-user access
Connect access to known participants instead of open or publicly forwardable links.
Detailed activity evidence
Keep a clear record of uploads, access, and other file actions so later reviews do not depend on memory or scattered email threads.
Expiry and permission controls
Set availability around the purpose of the exchange and revisit access when work closes, responsibilities change, or information is no longer required.
Data-location options
Support organizational requirements for where data is stored through configurable enterprise deployment options, subject to the agreed service design.
Controlled external exchange
Give clients, suppliers, and partners a secure route for file handoffs while retaining the same identity, permission, and audit controls.
Control at a glance
See whether stored files are still under control.
Secure storage should make the present state of a file easier to explain. MX keeps authorized participants, availability, and recent activity connected to the exchange so teams can answer who had access, what happened, and whether the file should still be available.
01Know who can reach each fileReview the named participants tied to the exchange instead of relying on inherited folder access.
02See what happened and whenUse the activity trail to understand uploads, access, and downloads without rebuilding the story from separate messages.
03Identify access that needs reviewUse expiry settings and business checkpoints to prevent availability from becoming indefinite by default.
Storage posture
Controlled client workspace
ControlledCurrent state
AccessNamed users onlyBoundary confirmed
ReviewAvailability review setAction scheduled
Latest recorded activity
Permission review completed09:42
Authorized user opened record09:18
Storage policy confirmed08:55
Where controlled storage helps
A protected holding place for files that carry real responsibility.
My MX Data supports teams that need sensitive files to remain available for a legitimate exchange or review without making them broadly accessible across the organization.
01
Client and matter files
Keep documents, correspondence, and supporting evidence together for known participants. This is useful for accounting and professional-services exchanges.
For client services02
Finance and board packs
Hold reports, transaction files, and commercial material in a controlled workspace for authorized reviewers. Explore the wider financial-services file-sharing use case.
For sensitive reporting03
Employee and HR records
Give responsible staff a restricted route to receive or share employment documents without exposing them through a broad team drive.
For people operations04
Engineering and supplier data
Keep large drawings, specifications, and commercially sensitive project files available to approved delivery teams and external partners.
For controlled deliveryLayered data protection
Protection that goes beyond a conventional storage folder.
My MX Data combines AES-256 protection with its patented ASR methodology, Anonymize, Shard, Restore. ASR adds another layer around sensitive data, while identity controls and audit evidence can support security programs aligned with NIST SP 800-171 and other US requirements. MX does not make an organization compliant by itself. Policies, configuration, staff behavior, and wider governance remain essential.
01AES-256 protectionFiles are protected during transfer and while held within the service.
02Patented ASR methodologyASR anonymizes and separates data into shards, then restores it through the authorized process.
03Identity and permission controlsAccess remains associated with named users, the exchange, and its intended purpose.
04Reviewable activity evidenceA detailed audit trail helps the organization explain who accessed a file and which actions occurred.
US compliance context
Controls that can support regulated file handling.
Organizations can configure MX controls to support wider programs for healthcare, finance, government, education, defense, law enforcement, tax information, and consumer privacy. Responsibility for compliance remains with the organization.
Healthcare data
Consumer privacy
Financial reporting
Financial privacy
Federal security
Student records
Defense data
Criminal justice data
Tax information
Controlled unclassified information
Essential reads
Practical guidance for keeping sensitive files under control.
Classification, evidence, and governance determine whether stored information remains useful without becoming an unmanaged risk. These guides cover the decisions behind a more controlled process.
What makes a file sensitive? A practical guide.
A routine spreadsheet can become sensitive as soon as names, pricing, or project details appear. This guide explains how to classify risk before a file leaves your organization.
Read the guideBuilding a file audit trail.
Knowing that a file was sent is rarely enough. A useful audit trail should show who accessed it, what happened next, and which details remain available later.
Read the guideBuild governance around real file-sharing behavior.
A governance policy can look sound on paper while files still move through personal inboxes and open links. The practical test is whether people can follow the rules under pressure.
Read the guideSecure data storage FAQs
Questions US organizations ask before storing sensitive files.
The right solution should be easy to explain to users, security teams, clients, and auditors. These answers clarify where My MX Data fits and which responsibilities remain with the organization.
Secure data storage is a protected environment for holding business files with controls around identity, access, availability, and activity. In My MX Data, storage stays connected to a controlled exchange between known users, so the organization can preserve evidence about how a file arrived, who could reach it, and what happened afterward.
Shared drives and general cloud platforms are useful for everyday storage, synchronization, and collaboration. My MX Data is designed for sensitive exchanges that require named-user access, detailed activity evidence, expiry controls, and no public links. It can complement an existing cloud-storage environment rather than replace every productivity tool.
No. My MX Data is not positioned as a full backup service, a complete document-management system, or an unrestricted long-term archive. It provides secure document storage around controlled file exchange and defined retention. Organizations should continue to use appropriate systems for records management, legal holds, business continuity, disaster recovery, and permanent archives where those requirements apply.
Files are protected with AES-256 encryption during transfer and at rest. My MX Data also uses its patented ASR methodology, Anonymize, Shard, Restore, to add another layer of protection by separating how sensitive data is held and restored. ASR is a methodology, not another name for encryption, and no platform should be described as impossible to compromise.
Yes. Access can be tied to named users and shaped around the purpose of the exchange. Legal, finance, project, client, and supplier participants do not need the same view. This helps reduce broad inherited access and makes the boundary easier to explain later.
Yes. My MX Data supports controlled handoffs to authorized clients, suppliers, and partners without relying on public links. The external participant uses the secure exchange process while permissions and activity evidence remain attached to the file. See how this supports secure business file sharing.
Yes. Availability, permissions, and expiry settings can be reviewed when a project, matter, or commercial relationship changes. This helps prevent sensitive information from remaining accessible simply because nobody revisited the original sharing decision. The organization should still define retention periods according to its legal, contractual, and operational responsibilities.
Enterprise deployment options can provide greater control over storage location, including agreed cloud or on-premises arrangements. The correct design depends on the data, jurisdictions, contracts, and internal risk assessment, so storage location should be reviewed as part of the wider service design rather than treated as a universal compliance guarantee.
No platform guarantees compliance by itself. My MX Data provides access controls, audit trails, expiry settings, protected handling, and deployment options that can support programs involving HIPAA, CCPA, ITAR, and NIST SP 800-171. The same control set can also contribute to wider SOX, GLBA, FISMA, FERPA, CJIS, and IRS Publication 1075 programs. The organization remains responsible for policies, configuration, staff behavior, retention decisions, and overall governance.
Give sensitive files a controlled home
Keep business data protected, available, and explainable.
Bring secure file sharing and storage into one controlled process built around named users, defined availability, and a clear activity record, without adding the overhead of a full document-management platform.
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