Supplier onboarding
Exchange the agreed business documents with the relevant supplier contact.
File sharing for retail
Launch information.
Shared on purpose.
Exchange supplier documents, commercial information and launch assets.
Named recipients · Defined access · Recorded activity
MX / CONTROLLED EXCHANGE01
Assemble the approved package.
↗
Seasonal-Launch-Pack.zipIllustrative file package
MXTHE EXCHANGE IN CONTEXT
Give the handoff some context.
Retail launches combine product imagery, supplier terms and commercial schedules. Each partner needs a different part of that information, often against the same deadline.
MX provides a route for sensitive business files between named recipients. Match access conditions to the purpose of the exchange and use the available activity record to support follow-up. Keep the underlying approval and information-handling decisions in your own process.
WHERE THE WORKFLOW HELPS
The moments that need a handoff.
Launch preparation
Deliver approved imagery and product material to the team preparing the launch.
Commercial reviews
Share sensitive reports with the people responsible for the account.
A HANDOFF, IN PRACTICE
The right files.
The full context.
A retail team is sharing a release with a supplier or channel partner. Assemble the information around the agreed product identifiers and launch window. Keep draft pricing, unused imagery and unrelated supplier records out of the handoff. Explain which files replace earlier material.
Illustrative workflow · Adapt to your approved process
Prepare a supplier product launch pack
↗Seasonal-Launch-Pack.zip
A POSSIBLE PACKAGE
- ✓Approved product information
- ✓Product imagery
- ✓Launch instructions
INTENDED RECIPIENT
The partner responsible for the product release
A USEFUL RESULT
Product identifiers match across the package and the receiving team knows which assets are approved for the launch.
MAKE THE FIRST EXCHANGE COUNT
Test the details.
Then repeat with confidence.
Use the example package as a starting point for a small, representative trial. Agree the success criteria with the person who will actually receive the files.
Check completeness
Approved product information should be easy to identify in the inventory. Open the delivery copy independently of your working folder to catch missing files or local dependencies.
Walk through access
Test with the intended recipient role and receiving environment. Confirm the access conditions, the instructions and the route for getting help.
Agree what success means
Product identifiers match across the package and the receiving team knows which assets are approved for the launch. Record any remaining questions before making the exchange part of routine work.
FROM PREPARATION TO RECEIPT
Give each exchange
a clear sequence.
Use Seasonal-Launch-Pack.zip as an example of a defined package. Replace it with the approved files and instructions for your actual task.
Explore the MX feature set ↗- 01
Confirm the purpose and recipient
Check who is entitled to receive the information. Record the business purpose through your normal approval process before assembling the package.
- 02
Prepare an approved package
Choose the required files, check their versions and remove unrelated information. Include concise instructions so the recipient knows what to do next.
- 03
Apply the access conditions
Confirm authentication, availability and any download conditions for your service. MX's existing features include named access, MFA and configurable expiry controls.
- 04
Review the exchange
Check the recorded activity and follow up through the agreed process. Keep the exchange reference with the project or client record it supports.
DEFINE THE BOUNDARY
Check the fit
before the first file.
Keep prices, personal data and licensed assets separated where the recipient does not need them. Confirm the release date and intended use in the handoff notes.
Assess the controls against a representative package and recipient. Confirm any mandatory capability, contract term or deployment requirement with the MX team before relying on it.
Discuss your exchange requirements ↗PRACTICAL QUESTIONS
What to know
before you begin.
Questions about file sharing for retail and the exchange workflow.
How do we avoid mixing product releases?+
Use a release reference and a short inventory linking each item to its product identifier. Store the authoritative product data in the system that owns it, and treat the delivery as an approved snapshot.
Can MX synchronise our product catalogue?+
This page covers people-led file exchange. Confirm any catalogue integration, scheduled feed or automated synchronisation requirement separately.
How should we prepare the files?+
Exchange the agreed business documents with the relevant supplier contact. Check the approved version, any required dependencies and the recipient's ability to use the package. Include only the material needed for the purpose.
What should we verify during a trial?+
Test a representative exchange from sender preparation to recipient access. Check authentication, permissions, expiry behaviour and the activity available afterwards. Include the actual file types and recipient environment you expect to use.
Does an access expiry remove downloaded copies?+
Do not assume expiry deletes a recipient's local copy. Agree post-download handling and retention responsibilities, and confirm the precise behaviour of the service configuration you plan to use.
Where can we check product details and commercial terms?+
Use the current MX product information and confirm the proposed service with the team. Review the plans and pricing alongside your actual users, workflow and deployment requirements.
YOUR NEXT EXCHANGE STARTS HERE
Valuable data.
Better protected.
Put better controls around your next sensitive file exchange. See how MX fits your organisation's workflow.
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- Full feature access
- Unlimited file size transfers
- Named recipients and MFA
- Custom branding and upload portals