Supplier releases
Send the approved specification and supporting files.
Supply-chain data exchange
Supplier files.
A defined exchange boundary.
Supplier file handoffs; confirm results are not dominated by data-integration products.
Named recipients · Defined access · Recorded activity
MX / CONTROLLED EXCHANGE04
Assemble the approved package.
↗
Supplier-Release-Package.zipIllustrative file package
MXTHE EXCHANGE IN CONTEXT
Give the handoff some context.
Suppliers need technical and commercial information for specific work. Package that information around the task and the named recipient rather than exposing a wider repository.
MX provides a route for sensitive business files between named recipients. Match access conditions to the purpose of the exchange and use the available activity record to support follow-up. Keep the underlying approval and information-handling decisions in your own process.
WHERE THE WORKFLOW HELPS
The moments that need a handoff.
Quality follow-up
Exchange the evidence needed to investigate an issue.
Commercial handoffs
Provide the documents required for a defined review.
A HANDOFF, IN PRACTICE
The right files.
The full context.
A business is releasing information for a defined supplier task. Use the purchase, part or project reference to connect the files with the work. Include only the technical and commercial material the supplier needs, and state where questions or returned documents should go.
Illustrative workflow · Adapt to your approved process
Release a supplier work package
↗Supplier-Release-Package.zip
A POSSIBLE PACKAGE
- ✓Approved specification
- ✓Supporting technical files
- ✓Supplier response instructions
INTENDED RECIPIENT
The supplier representative responsible for the task
A USEFUL RESULT
The supplier can connect the package to the work reference and return the requested response through the agreed process.
MAKE THE FIRST EXCHANGE COUNT
Test the details.
Then repeat with confidence.
Use the example package as a starting point for a small, representative trial. Agree the success criteria with the person who will actually receive the files.
Check completeness
Approved specification should be easy to identify in the inventory. Open the delivery copy independently of your working folder to catch missing files or local dependencies.
Walk through access
Test with the intended recipient role and receiving environment. Confirm the access conditions, the instructions and the route for getting help.
Agree what success means
The supplier can connect the package to the work reference and return the requested response through the agreed process. Record any remaining questions before making the exchange part of routine work.
FROM PREPARATION TO RECEIPT
Give each exchange
a clear sequence.
Use Supplier-Release-Package.zip as an example of a defined package. Replace it with the approved files and instructions for your actual task.
Explore the MX feature set ↗- 01
Confirm the purpose and recipient
Check who is entitled to receive the information. Record the business purpose through your normal approval process before assembling the package.
- 02
Prepare an approved package
Choose the required files, check their versions and remove unrelated information. Include concise instructions so the recipient knows what to do next.
- 03
Apply the access conditions
Confirm authentication, availability and any download conditions for your service. MX's existing features include named access, MFA and configurable expiry controls.
- 04
Review the exchange
Check the recorded activity and follow up through the agreed process. Keep the exchange reference with the project or client record it supports.
DEFINE THE BOUNDARY
Check the fit
before the first file.
This page covers files exchanged by people. Validate any need for EDI, ERP integration, live data feeds or automated supplier-system synchronisation separately.
Assess the controls against a representative package and recipient. Confirm any mandatory capability, contract term or deployment requirement with the MX team before relying on it.
Discuss your exchange requirements ↗PRACTICAL QUESTIONS
What to know
before you begin.
Questions about supply-chain data exchange and the exchange workflow.
Where should supplier master data remain?+
Retain it in the system responsible for supplier records. This handoff delivers a defined file package; it should not be assumed to synchronise supplier systems or replace ERP and EDI integrations.
Is MX a supply-chain integration platform?+
Assess MX for controlled file handoffs. Do not assume an external exchange service replaces integration middleware, EDI or supplier master-data systems.
How should we prepare the files?+
Send the approved specification and supporting files. Check the approved version, any required dependencies and the recipient's ability to use the package. Include only the material needed for the purpose.
What should we verify during a trial?+
Test a representative exchange from sender preparation to recipient access. Check authentication, permissions, expiry behaviour and the activity available afterwards. Include the actual file types and recipient environment you expect to use.
Does an access expiry remove downloaded copies?+
Do not assume expiry deletes a recipient's local copy. Agree post-download handling and retention responsibilities, and confirm the precise behaviour of the service configuration you plan to use.
Where can we check product details and commercial terms?+
Use the current MX product information and confirm the proposed service with the team. Review the plans and pricing alongside your actual users, workflow and deployment requirements.
YOUR NEXT EXCHANGE STARTS HERE
Valuable data.
Better protected.
Put better controls around your next sensitive file exchange. See how MX fits your organisation's workflow.
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- Full feature access
- Unlimited file size transfers
- Named recipients and MFA
- Custom branding and upload portals