Secure file-sharing software
Business file sharing software
Secure file sharing software, made for accountable external work
Give staff one direct way to send sensitive files, large packages and document sets. The software connects each exchange to its recipients, access conditions and resulting activity.
A controlled exchange model
What secure file sharing software should make visible
Storage, live co-authoring and secure exchange solve different problems. MX focuses on governed B2B movement and traceability.
Storage keeps files. Collaboration develops them.
Your existing repository and workspace remain the right home for long-term content, internal access and live editing.
- Long-term storage. Version history, libraries and internal permissions.
- Live co-authoring. Simultaneous editing and everyday teamwork.
- Broad access. Designed around employees and long-term collaborators.
- Evidence spread across views. Activity may sit in several administrative screens.
MX controls the handoff and explains the outcome.
Use a named, time-bound route when a sensitive file moves externally, then review relevant access and download activity afterwards.
- Named recipients. Access associated with intended people, not link possession.
- Time-bound availability. Expiry and download conditions set per exchange.
- Complete transfers. Large folders and media without splitting the handoff.
- Connected evidence. Activity retained against the transaction it belongs to.
After the send button
A file-sharing workflow that stays understandable after delivery.
General storage and collaboration tools remain useful. MX is designed for external handoffs where the business needs clearer identity, lifecycle and evidence.
Secure transfer
Protect files as they move between authorised participants, using AES-256 encryption in transit and at rest.
Access controls
Use named users, permissions and expiry to keep availability deliberate instead of open-ended.
Reviewable activity
Retain a history that helps answer who accessed a file and what happened next.
One repeatable route
Keep large and sensitive transfers inside the same understandable process.
Teams do not need to change method simply because a file is unusually large or a recipient sits outside the organisation.
Define
Choose the recipient, permissions and availability.
Transfer
Move the file or complete project folder securely.
Notify
Let the named recipient know what to expect and how to authenticate.
Review
Use notifications and retained activity to follow the outcome.
My MX Data can provide controls and evidence that support wider compliance responsibilities. It does not make an organisation compliant by itself.
Evaluation guidance
Choose file-sharing software by the decisions it helps people make.
Feature lists can make file-sharing products look interchangeable. Encryption, large-file support and link sharing appear in many services, but sensitive external exchange depends on how those features work together. The organisation needs to understand recipient identity, availability, administration, evidence and the experience of people outside its own systems.
Run a time-limited pilot with two contrasting workflows and define success before it begins. Measure completion, support effort, policy adherence and the quality of the resulting activity record. Avoid treating the number of files sent as the only adoption signal.
Clear product boundaries are often more valuable than forcing one interface onto every file-related task.
My MX Data is designed around controlled file exchange instead of broad co-authoring. Evaluating that model beside everyday collaboration tools helps teams place each product where it fits instead of searching for one platform to handle every kind of file activity.
Five evaluation checks
- Start with the use case. Document the sender, recipient, file type, urgency and consequence of a mistake. Compare real workflows instead of generic capability checklists.
- Examine recipient identity. Ask whether access is associated with the intended person or simply with possession of a link, and review what happens when an address changes.
- Test lifecycle controls. Check how availability, expiry, download conditions and closure work in a real exchange.
- Inspect administration and evidence. Review role separation, policy options and the activity available after delivery.
- Measure external usability. Include real recipients. Test mobile access, restricted corporate devices, failed authentication and recovery routes.
Controlled B2B exchange
See how MX fits beside the software you already use.
Start a seven-day trial or book an enterprise demonstration focused on one sensitive external workflow.