Cloud file sharing for business, with control built in
My MX Data gives organisations a controlled, cloud-based secure file transfer process for sending and receiving sensitive information. Named-user access, AES-256 encryption, expiry settings and detailed activity records help keep every handoff secure, traceable and easier to explain.
Cloud convenience is useful. Uncontrolled sharing is not.
General-purpose cloud drives are useful for storage, synchronisation and everyday collaboration. My MX Data works alongside them, giving small businesses and larger organisations a more controlled route for the file exchanges that need stronger governance.
Reduce risky workarounds
Replace oversized email attachments, personal accounts and public links with one approved route for sensitive business files.
Keep access accountable
Send to named users, apply expiry and download settings, and retain visibility over who can access each exchange.
Make movement explainable
Keep a clear record of uploads, sends, views and downloads so questions can be answered with evidence rather than assumptions.
Set the rules once, then keep sensitive files moving.
My MX Data brings access, delivery and evidence into the same cloud-based file sharing workflow. Select a control to see how the process adapts for internal teams, clients and external partners.
Files follow policy before they leave.
Choose the recipient, access window, download behaviour and regional preference so the process reflects organisational policy rather than user memory.
AES-256 encryption, strengthened by patented ASR.
Cloud file sharing is not only about where information is stored. It is also about how a file is prepared, transferred, accessed and removed.
My MX Data uses its quantum secure patented methodology—Anonymise, Shard, Restore—alongside AES-256 encryption. Files are anonymised and divided into separate shards before controlled restoration for an authorised recipient.
- Separate shards reduce reliance on a single complete file object during the protected exchange process.
- Restoration is controlled for the intended recipient rather than an open or transferable public link.
- Expiry and retention settings help reduce how long sensitive information remains available.
Keep everyday cloud tools. Add stronger control where it matters.
Microsoft 365, Google Drive, Dropbox and SharePoint are useful for storage, synchronisation and collaboration. My MX Data is designed for controlled handoffs when sensitive files need to cross a team, client or supplier boundary.
Built for storage and collaboration.
- •Storage first. Folders, synchronisation and co-authoring sit at the centre of the experience.
- •Flexible sharing. Access may depend on links, folder permissions, guest accounts or tenant configuration.
- •Broad productivity. The same platform serves many everyday tasks, not only sensitive external transfers.
- •Evidence can be dispersed. The information needed for a review may sit across several administrative views.
Built for controlled file handoffs.
- ✓Named recipients. Access is associated with the intended user rather than a public URL that can be forwarded.
- ✓Secure upload journeys. Clients and partners can submit files through a branded, governed route.
- ✓File-linked evidence. Important upload, access and download events remain connected to the exchange.
- ✓Policy-led controls. Expiry, download settings and regional options help support organisational requirements.
Need to separate transfer requirements from long-term retention? Read our guide to secure cloud storage for business.
One secure cloud sharing route for the handoffs that carry more risk.
Use My MX Data when files need to move across an organisational boundary and the business must retain control, visibility and a clear record of delivery.
Client file collection
Replace inbox chasing with a secure upload journey that feels professional and keeps activity connected to the submission.
Explore client sharingBusiness-to-business exchange
Move sensitive files between companies with named access, delivery records and clearer ownership.
Explore B2B exchangeEnterprise departments
Give finance, legal, HR and operations a consistent method for sensitive file movement.
Explore enterprise sharingLarge file delivery
Send large datasets, design files and media without compression or unapproved consumer workarounds.
Explore large file sharingControls and records that support a stronger compliance posture.
My MX Data does not make an organisation compliant by itself. It provides encryption, named-user controls, expiry settings, regional options and detailed activity records that can help facilitate GDPR, UK Data Protection Act and ISO 27001-aligned processes.
Encryption, named-user access and activity records can help support GDPR-aligned handling of personal information.
Access controls, traceability and documented file movement can support ISO 27001 information security processes.
FSQS registration supports supplier assurance workflows used within financial services and other regulated environments.
Strong identity, access and encryption practices can complement Cyber Essentials Plus-aligned security controls.
Named access, audit records and regional options can help support UK Data Protection Act-aligned processes.
AES-256 protects files in transit and at rest, working alongside the patented ASR methodology.
Access controls, encryption and monitoring can contribute evidence relevant to SOC 2 control objectives.
Governed access and auditability can support the protection of personal information in cloud environments.
Traceable, controlled file exchange can support governance expectations within regulated financial workflows.
Identity, encryption and secure-use practices align with wider UK cyber-resilience principles.Keep important file events together so reviewers can understand who accessed what and when.
Use named users, expiry settings and download controls to reduce reliance on open sharing links.
Choose suitable data-location options to support internal policy and jurisdictional requirements.
Simple for users. Controlled and traceable for the business.
Give clients, suppliers and internal teams a clear way to send and receive files while the organisation retains visibility over access, delivery and retention.
Send and receive files without navigating complex shared-folder permissions.
Combine AES-256, patented ASR, named access and expiry controls in one journey.
Keep activity records that support internal reviews and compliance evidence.
Provide a professional branded experience instead of oversized attachments or public links.
Questions to ask before choosing a cloud file sharing service.
Clear answers for small businesses and larger organisations comparing secure cloud sharing, encrypted file transfer and general-purpose cloud drives.
Cloud security is a shared responsibility. The NCSC cloud security principles provide a useful framework for assessing services and organisational responsibilities.
Cloud file sharing for business allows organisations to send and receive files through an online service rather than relying on local servers, physical media or email attachments. It is a form of cloud-based business file sharing designed to support remote and external exchange.
A business-focused service should also address access, identity, encryption, retention and evidence. My MX Data is designed around controlled handoffs between known users, rather than acting as a general shared drive or live co-authoring platform.
Dropbox, Google Drive and SharePoint are valuable productivity platforms for storage, synchronisation and collaboration. My MX Data is built for a narrower requirement: controlled, auditable file exchange with clients, suppliers and external partners.
It uses named-user access, secure upload journeys, expiry controls and file-linked activity records to make sensitive handoffs easier to govern. The aim is not to replace every everyday cloud tool, but to add a stronger exchange layer where ordinary sharing feels too loose.
No. My MX Data is primarily designed for secure transfer and controlled file handoffs, not permanent document libraries, continuous synchronisation or business backup.
That distinction matters because storage and exchange solve different problems. Storage keeps information available over time; My MX Data focuses on moving sensitive information to an intended recipient with controls and evidence around the journey.
Yes. Secure cloud file sharing for small business can be especially valuable where commercially sensitive files move between customers, accountants, legal advisers and suppliers, but there is no large internal security team. A clear, repeatable process can reduce dependence on individual judgement and personal file-sharing accounts.
My MX Data can start with a small group of named users and scale as requirements grow. More guidance is available on our secure file sharing for small business page.
My MX Data uses AES-256 encryption in transit and at rest. Its quantum secure patented methodology—Anonymise, Shard, Restore—adds another layer by anonymising and separating file data before controlled restoration for an authorised recipient.
Encryption should form part of a wider risk-based security approach. The ICO guidance on encryption and data protection explains how encryption can support appropriate technical measures under UK data protection law.
No platform can guarantee compliance for an organisation. Compliance depends on the data being processed, the purpose, internal policies, people, supplier arrangements and the wider technical and organisational measures in place.
My MX Data can help facilitate compliance by providing named access, encryption, expiry controls, regional options and activity records. Read more in our GDPR file sharing guidance.
Yes. My MX Data can provide a secure, branded upload route that allows an external contact to submit a file without becoming a standard platform user.
The receiving organisation still controls the destination and keeps the submission within an encrypted, traceable workflow. This helps remove the temptation to fall back to email attachments or consumer upload links.
Start with the sensitivity of the information and the people who need to exchange it. Then assess identity controls, encryption, public-link behaviour, audit records, retention, data location, administration, support and how easily external users can follow the process.
The service should also fit the organisation’s own risk assessment and policies. A technically strong platform will still be undermined if the approved workflow is confusing enough that people create workarounds.
Give sensitive file exchanges a process you can stand behind.
Start with secure cloud file sharing that is straightforward for users, professional for clients and easier for the business to govern.