File Sharing That Meets the UK Data Protection Act

Share files in line with the UK Data Protection Act. My MX Data enforces data security requirements through encryption and tracking.

Protect personal and sensitive information while keeping compliance front and centre in your file transfers.

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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

UK Data Protection Act File Sharing – How MX Leads

File sharing under the UK Data Protection Act means more than sending. My MX Data applies encryption, tracking and strict control to keep personal and sensitive data safe from exposure.

Its value is clearest in Security & Compliance, File Control, Collaboration and Large Transfer Services.

✅Encryption Aligned with UK Law – MX integrates its ASR methodology to meet the standards set by the UK Data Protection Act while anticipating future threats. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) converts files into anonymised shards, sends them via secure isolated channels, and restores them only for authorised access, offering deeper compliance than AES-256 alone.

✅Full Legal Audit Trails – Every action is tracked and stored, providing clear documentation for regulatory checks.

✅Compliant with GDPR, UK DPA & ISO 27001 – Uses robust encryption and permissions that directly map to legislative requirements.

❌WeTransfer stores files without encryption at rest, risking non-compliance with UK law.

❌Google Drive and Dropbox often require policy adjustments to stay within the UK Data Protection Act framework.

UK DPA Security & Compliance

✅Authorised Named User Access – Only designated accounts can send or receive files, helping to prevent data breaches.

✅Custom Storage Region – Choose a hosting location that supports compliance with UK regulations.

🟡Basic Management Features – Upload, download, and monitor file activity without the overhead of a full DMS.

❌No Continuous Sync – Prioritises controlled file handoffs over live updates.

File & Access Management

✅DPA-Aligned Transfers – Exchange personal and sensitive data under encryption with clear records that support accountability and governance.

✅Secure, Linked Messaging – Keep conversations tied to the file they reference, creating a neat compliance trail without extra admin.

✅Branded Recipient Experience – Provide a compliant, professional portal on your own domain, which reassures stakeholders at each step.

🟡No Real-Time Editing – Prepare documents first, then transfer final copies through MX for safeguarded delivery.

Collaboration

✅Unlimited Transfer Volumes – Send any amount of data, whether it’s a single file or a full archive. Google Drive stops at 750GB per day, while WeTransfer free users can only send 2GB.

✅Encrypted Compliance Portals – Accept sensitive data from clients through secure, branded entry points. You won’t get this level of compliant file collection from standard tools.

❌Not Long-Term Storage – MX focuses on secure transfers rather than acting as an archive like Dropbox or OneDrive.

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How MX Helps Business achieve Compliance

Handling personal data in the UK requires clear proof of control. My MX Data supports the UK Data Protection Act with end-to-end encryption and verifiable, auditable file exchanges that help you show how information was safeguarded.

GDPR Compliance
MX supports organisations with UK Data Protection Act and GDPR compliance efforts through patented quantum-grade encryption, reliable audit logging, and sovereignty tools that help protect data under strict legal requirements.
ISO 27001
My MX Data helps achieve ISO 27001 requirements through encryption, permission-based access, and the preservation of transparent audit records.
FSQS
For UK Data Protection Act compliance, FSQS listing and quantum encryption help businesses manage secure data exchanges in line with national regulatory expectations.
Cyber Essentials Plus
My MX Data aligns with Cyber Essentials Plus by applying targeted access restrictions, constant malware monitoring, and quantum encryption that helps achieve compliance for confidential exchanges.
UK Security Council
The platform’s encryption, access governance, and operational resilience align with UK Cyber Security Council expectations, helping to achieve compliance in secure data transfer.
Data Protection Act 2018
Facilitating DPA compliance, My MX Data applies quantum-secure encryption, enforces named-user controls, and hosts data within the UK.
AES-256 Encryption
On the UK Data Protection Act page, My MX Data combines AES-256 encryption with quantum-level measures, facilitating lawful processing of personal data and helping organisations demonstrate compliance alignment.
SOC 2
On the UK Data Protection Act page, SOC-2 alignment is maintained with user authentication layers, ongoing surveillance of data flows, and patented quantum encryption that supports with adherence to UK data governance standards.
ISO 27018
ISO 27018 alignment is maintained by securing access, preserving audit detail, and employing quantum-level encryption which supports with compliance for personal data stored in the cloud.
FCA
Aligned with FCA expectations, the platform’s encryption systems, access permissions, and audit capabilities facilitate compliance in financial and other regulated sectors.
Feature Description
🔒
Quantum-Safe Encryption
Applies ASR with AES-256 to secure personal and business data, whether it's in motion or resting quietly on storage. Helps you meet UK Data Protection Act standards around secure handling of information.
👤
Named Recipient Access
Only authorised individuals receive files. Every download or view is logged, so you can clearly show who accessed what and when - key for responding to DSARs or regulatory checks.
🛡️
Built for DPA Support
Encryption, access rules and audit logs all map nicely to UK Data Protection Act obligations. Keeps your storage and transfers defensible under law without piling on complexity.
📊
Real-Time Access Logs
Captures who accessed each file, exactly when, and from which IP. Instant clarity helps whenever you need to review data sharing or respond to ov

FAQs

1
Compliance & Legal Alignment
Does MX help us meet the requirements of the UK Data Protection Act?

Facilitation, Not Guarantees: MX is designed to facilitate compliance with the UK Data Protection Act by providing strict access controls, expiry settings, and comprehensive audit trails. While it cannot replace formal legal processes, it offers the technical safeguards needed to reduce risk exposure.

Practical Tools:

  • Named User Access: Files can only be exchanged between authorised recipients.
  • Audit Trails: Every action is logged for accountability and regulatory review.
  • Custom Security Settings: Configure expiry dates, download restrictions, and region-specific storage.

For a broader perspective on how MX supports regulatory frameworks, see our GDPR compliance page.

How does MX ensure sensitive business data is handled responsibly?

Quantum Secure Patented Methodology: MX applies its ASR (Anonymise, Shard, Restore) model to protect files in transit. Data is anonymised, fragmented into shards, and restored only for the intended recipient, reducing risk even against emerging threats such as quantum computing.

Temporary Exchange, Not Storage: Files are transferred for delivery only, and are not held indefinitely in the cloud. This approach reduces the chance of lingering sensitive data online, which can otherwise heighten exposure.

Learn more about these protections in our blog on quantum-proof encryption.

What happens if a regulator audits our file handling practices?

Traceability by Default: Every file transfer completed in MX is logged with details such as sender, recipient, time, and access status. These immutable audit trails provide a clear record that can support organisations during an external compliance audit.

Why This Matters: Since 30% of UK businesses are still not GDPR compliant [Moosend], traceability is an important safeguard. MX offers the evidential support to demonstrate data handling diligence.

For related use cases, browse our Case Studies section.

2
Practical Use & Business Impact
How does MX reduce the risk of data breaches under the UK Data Protection Act?

Minimised Exposure: Files are never left on public links. Instead, access is limited to named individuals, preventing unauthorised downloads.

Temporary Transfers: MX avoids indefinite cloud storage, which addresses one of the common sources of accidental breaches — abandoned files in generic cloud folders.

Added Context: The average cost of a data breach rose to $4.88 million in 2024 [Cobalt]. Responsible transfer practices reduce the chance of joining those statistics.

Is MX suitable for small and mid-sized businesses concerned about compliance?

Yes, Without Heavy IT Overhead: MX was built to help smaller organisations facilitate compliance without requiring dedicated compliance officers or complex software stacks.

  • Straightforward Setup: Teams can exchange files securely within hours of adoption.
  • Clear Audit Trails: Evidence is automatically created for audits and internal reviews.
  • Affordable Plans: Options are available to fit budgets without reducing security.

Compare pricing on our Pricing page or test functionality with a Free Trial.

Can MX demonstrate accountability if partners or clients request evidence of compliance?

Yes, With Traceable Records: Businesses can quickly present full logs of file transfers, including sender, recipient, and access details. This demonstrates diligence under the UK Data Protection Act, reassuring partners that sensitive data is handled with care.

Business Advantage: In sectors where trust is a deciding factor — such as finance, healthcare, or law — showing robust file controls can directly support client retention and win new contracts.

See how firms leverage this accountability in our Case Studies.

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  • UK DPA Secure Sharing
    Send and receive files in full alignment with the UK Data Protection Act using secure hosting, file logging, and audit readiness.
  • UK Compliance Features
    MX aligns with UK data handling regulations, offering access controls, logs and encrypted delivery for temporary file distribution.
  • UK Storage Location Control
    Choose to store and process files exclusively in the UK to support compliance with Data Protection Act hosting requirements.
  • Named User Delivery
    Align file access with the UK DPA by ensuring each shared document is sent only to named recipients with full audit records.
  • Large File Hosting
    Even large files can be hosted and shared within the UK, supporting DPA storage requirements and delivery standards.
  • Fast UK-Based Transfers
    Files stored and transferred inside the UK are moved rapidly and securely, ensuring DPA obligations are met without bottlenecks.
  • Secure Discussion Logs
    MX retains message threads attached to file transactions in a way that aligns with UK data handling policies.
  • DPA-Branded Portals
    Stay compliant and consistent by offering secure file sharing portals that reflect your UK organisation’s brand standards.
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