Corporate File Sharing with Strong Security Controls

Control how corporate documents are shared with secure file exchange tailored for large organisations. My MX Data ensures restricted access to sensitive files, with permissions set by you, not by an open cloud service.

Distribute confidential reports, board papers, or project files without leaks. Every action is recorded, every transfer encrypted, and every user verified before they can gain access.

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As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Popular services like Dropbox are designed for convenience. My MX Data puts confidentiality, encrypted delivery and precise file oversight at the core of every transfer, removing room for doubt.

This is most visible in Security & Compliance, File Control, Collaboration and Large Transfer Management.

✅Quantum-Level Encryption – MX employs its ASR methodology to protect sensitive corporate data from emerging quantum decryption capabilities. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) transforms files into anonymised shards, transfers them securely through separate paths, and re-builds them only for authorised corporate recipients, enhancing AES-256 security.

✅Comprehensive Transfer Logs – Ensures that every movement of corporate data is recorded with absolute precision.

✅Supports GDPR, UK DPA & ISO 27001 – Backed by stringent access and encryption policies.

❌WeTransfer offers no encryption at rest, leaving files more exposed.

❌Google Drive and Dropbox often require extra security layers to satisfy corporate compliance rules.

Security & Compliance

✅Exclusive Named User Access – Only specific, approved users can receive files, minimising potential exposure.

✅Region-Based Storage Selection – Store data where it meets your compliance standards and customer agreements.

🟡Fundamental File Management – Handles uploads, downloads, and tracking without offering the complexity of a full DMS.

❌No Continuous File Sync – Designed for controlled transfers rather than mirrored file structures.

File & Access Management

✅Encrypted Corporate Transfers – Move board papers, contracts, and other sensitive files with strict access control and full logging.

✅In-Portal Conversations – Discuss details and confirm actions without ever leaving the secure platform.

✅Company-Branded Portals – Every collaborator sees your branding, reinforcing trust and professionalism.

🟡No Live Co-Editing – MX handles distribution, so document updates happen before secure transfer.

Collaboration

✅No Transfer Size Caps – MX removes file size limits entirely. Google Drive enforces a 750GB daily limit, and WeTransfer’s free tier cuts off at 2GB.

✅Secure Corporate Portals – Give partners and clients a fully branded, encrypted environment to submit sensitive files directly to your team. This is beyond what standard consumer apps provide.

❌Not Designed for Long-Term Cloud Storage – MX focuses on rapid, secure file exchanges, not maintaining archives as platforms like Dropbox or OneDrive do.

File Transfer & Storage

How MX Helps Business achieve Compliance

Corporate file sharing must be able to prove as well as protect. My MX Data answers this with advanced end-to-end encryption and audit-ready records for every single file exchange, supporting even the most regulated industries.

MX facilitates GDPR compliance processes for corporate environments with encrypted transfers at a quantum standard, detailed transfer audit trails, and sovereignty options that help safeguard information across multiple operational regions.
Patented encryption and granular user access settings help My MX Data support DPA compliance while giving the option to keep all stored data in secure UK facilities.
Facilitating ISO 27001 standards, My MX Data combines encryption at a quantum scale with controlled user permissions and extensive audit logging for operational transparency.
For corporate file sharing solutions, My MX Data uses AES-256 encryption at rest and in transit, supported by quantum-level security that facilitates adherence to complex compliance frameworks.
For corporate file sharing solutions, FSQS registration and patented encryption technology help facilitate compliant sharing across departments, maintaining trust with clients and stakeholders.
In corporate file sharing solutions, SOC-2 principles are applied with secure authentication, robust encryption on a quantum level, and real-time oversight that helps corporate users operate within compliance frameworks.
My MX Data aligns with Cyber Essentials Plus through rigorous access verification, ongoing malware monitoring, and quantum encryption that supports with compliance requirements.
With ISO 27018 in mind, My MX Data uses layered access control, continuous audit capability, and patented quantum encryption that facilitates compliance for cloud-hosted personal information.
Following UK Cyber Security Council best practices, My MX Data enforces layered encryption, permission-based controls, and tested resilience standards that facilitate compliance.
In line with FCA guidance, the platform implements layered encryption, defined user access rules, and persistent audit records which support with compliance in sensitive data management.
🔒
Quantum-Safe Data Encryption
Designed for corporate file sharing, this encryption blends ASR with AES-256 to safeguard every transfer. It helps organisations stay ahead of emerging security threats while supporting compliance goals.
👤
Controlled Recipient Permissions
Share only with named, pre-approved recipients. Each interaction is logged, creating a verifiable record for accountability and internal governance.
🛡️
Compliance-Focused Architecture
My MX Data’s patented technology supports organisations in meeting GDPR, ISO 27001, SOC-2 and FCA requirements. It facilitates compliance by embedding security controls into every exchange.
📊
Real-Time Transfer Logs
Track file movements as they occur, from uploads to downloads. This level of visibility helps corporate teams detect anomalies quickly.
📤
Unlimited Transfer Capacity
Move bulk data sets, high-resolution creative work or detailed reports without size restrictions getting in the way.
🔐
Secure Branded Portals
Provide clients and partners with a protected upload space carrying your corporate branding. All inbound files are encrypted in transit and at rest.
👁️
Complete Access Oversight
See who accessed what and when, with detailed IP logging and activity records. It’s an easy way to maintain oversight across a large user base.
🔑
Multi-Factor Authentication
Strengthen logins with identity verification steps. This makes it harder for unauthorised parties to breach sensitive corporate accounts.
🚫
No Open Public Links
Remove the risk of corporate documents being exposed through unrestricted sharing links. All exchanges require authentication.

FAQs

1
Technology, Security & Compliance
Why is MX designed for corporate file sharing rather than consumer use?

MX is engineered for corporate-grade data exchange, where the focus is not on unlimited storage but on secure, auditable transfers. While consumer platforms often prioritise convenience, MX is tailored to environments where compliance, accountability, and control are non-negotiable.

  • Audit Trails: Every transaction is logged with time, user, and location details.
  • Compliance Controls: Features such as expiry dates and access permissions support GDPR and ISO standards.
  • Scalability: Built to handle thousands of users and complex organisational structures.

This makes MX a stronger choice for corporate teams managing sensitive material, compared to generic cloud sharing tools. Explore the difference on our Features page.

How does MX protect sensitive corporate data during transfers?

MX applies its quantum secure patented methodology, which anonymises, shards, and restores data, providing resilience even against future quantum computing risks. Files are encrypted end-to-end with AES 256-bit, both in transit and at rest, ensuring they remain secure throughout the entire exchange process.

  • Anonymisation: Data is broken into shards, making interception useless.
  • Encryption: AES 256-bit applied consistently across every stage.
  • Expiry & Revocation: Control how long files remain accessible.

According to GlobeNewswire, the secure file transfer market is projected to reach over $3.2 billion by 2028, showing the increasing need for solutions that prioritise security over storage.

Does MX support corporate compliance frameworks?

Yes. MX is designed to facilitate compliance with a range of corporate governance and data protection standards, including GDPR, ISO 27001, and the UK Data Protection Act. While MX itself is not a certification body, its features simplify compliance reporting and audits.

  • GDPR Support: Enforces access controls and ensures files do not linger unnecessarily.
  • ISO Alignment: Provides detailed logs to demonstrate security processes.
  • Audit Readiness: Exportable records give transparency during inspections.

For further detail, visit our pages on GDPR and ISO Compliance.

What advantages does MX offer over conventional corporate cloud storage?

Conventional corporate storage solutions are effective for archiving and collaboration, but they often leave files stored longer than necessary. MX removes this risk by focusing on secure, temporary file exchanges rather than long-term hosting. This ensures files are delivered, logged, and retired according to policy.

  • Controlled Exposure: Automatic expiry reduces long-term risk.
  • Professional Trust: Clients and partners see that sensitive data is handled responsibly.
  • Unlimited File Size: Large corporate datasets can be exchanged without artificial limits.

Research from Varonis shows the average company shares files with over 800 domains, often without adequate oversight. MX reduces this risk by keeping file exchange auditable and under strict control. Learn more on our Case Studies page.

2
Efficiency & Business Value
How does MX save time for corporate teams?

MX removes the constant friction of handling large or sensitive files. With unlimited transfer sizes and rapid exchange speeds, teams no longer waste time compressing or splitting files. Built-in audit trails also reduce manual tracking, cutting down hours otherwise spent logging activity.

According to Computerworld, the average enterprise uses 57 file sharing services, which complicates workflows. MX consolidates this into one corporate-grade system, freeing staff from juggling multiple tools.

See more efficiency benefits on our Features page.

What business value does MX bring compared to traditional corporate storage systems?

Traditional corporate storage focuses on archiving, which can lead to files remaining online long after they are needed. MX prioritises controlled delivery and retirement, which minimises risk while ensuring regulatory alignment. This not only reduces compliance exposure but also reassures partners and clients that their data is handled responsibly.

  • Reduced Liability: Files are not left accessible indefinitely.
  • Audit-Ready Reporting: Clear proof of responsible file handling.
  • Operational Clarity: Teams focus on the work itself, not administration.

Explore how this adds business value in our Case Studies.

Does MX support productivity in multi-department or cross-border projects?

Yes. MX is designed for distributed corporate environments. With named-user controls and secure file handoffs, departments in different geographies can work together without resorting to ad-hoc or consumer-grade services. This ensures that collaboration remains efficient while respecting compliance obligations.

  • Cross-Border Compliance: Data sovereignty controls allow storage in chosen jurisdictions.
  • Departmental Oversight: Each file exchange is traceable by business unit.
  • Partner Confidence: External stakeholders see proof of secure practices.

According to Varonis, the average company shares files with over 800 domains. MX makes these exchanges auditable and less risky. Learn more in our article Collaborate with Confidence.

How quickly can corporates expect ROI with MX?

Return on investment with MX often comes from avoided losses. With the average cost of a data breach at $4.88 million in 2024 (Cobalt), preventing even a single incident more than covers subscription costs. Additionally, reduced reliance on multiple platforms lowers licensing and support expenses.

  • Lower Risk Costs: Minimises likelihood of fines or breach-related penalties.
  • Consolidation Savings: Reduces tool sprawl and associated training costs.
  • Operational Efficiency: Less downtime spent chasing missing or mis-sent files.

For pricing structures tailored to corporate scale, see our Pricing page.

3
Setup, Support & Integration
Is MX easy to deploy across a corporate environment?

Yes. MX is intentionally designed to be lightweight and straightforward to implement, even in complex corporate structures. There is no need for heavy infrastructure changes, as MX operates as a secure file transfer layer rather than a full replacement for your existing storage systems.

  • Rapid Setup: Teams can be onboarded in days, not months.
  • No Specialist IT Needed: The system does not require specialist administrators to function.
  • Scalable Design: Whether you roll it out to one department or the entire enterprise, MX adapts accordingly.

Read how this benefits large organisations in our Case Studies.

What training and support options are available?

MX provides dedicated support for corporate teams, recognising that large-scale users require different resources compared to SMEs. Our team offers both onboarding and refresher training, ensuring staff remain confident over time.

  • Onboarding Sessions: Guided introductions for IT teams and end-users.
  • Refresher Training: Available as new staff join or policies change.
  • Expert Support: Ongoing access to compliance and technical specialists.

Support options can be tailored depending on your subscription tier. Visit our Pricing page for details.

Can MX integrate with existing corporate workflows?

While MX does not directly embed into platforms like Microsoft 365 or Google Workspace, it is designed to work alongside them by providing the secure exchange layer that those systems lack. Through APIs and metadata tracking, MX connects with document management and sector-specific systems such as finance and healthcare applications.

This ensures companies can maintain compliance-grade handoffs without disrupting existing daily workflows. For more on integration use cases, see our article Navigating Advanced Features.

Is custom branding available for corporates using MX?

Yes. MX includes whitelabel options so corporate clients can present a branded interface to employees and partners. This makes MX feel like an extension of your existing IT environment rather than a separate third-party service.

  • Logo & Colour Schemes: Add corporate branding for consistency.
  • Custom Domains: Use your own URL for added trust and professionalism.
  • Tailored Permissions: Align security controls with internal compliance standards.

Discover more customisation details on our Features page.

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  • Internal File Management
    Control how files are shared inside the business using permissions, encryption, and recipient-level visibility without platform sprawl.
  • Role-Based File Control
    Create internal sharing workflows that restrict access to departments or individuals while enabling oversight from administrators and compliance leads.
  • Policy-Driven Sharing
    Enforce file sharing rules based on department, data sensitivity, or file type, ensuring internal alignment with company policies.
  • Corporate Identity Control
    Every file delivery is linked to a user identity for transparency and compliance with internal IT and security policies.
  • Enterprise File Loads
    MX supports large volume internal exchanges, making it easy to move reports, presentations, and data exports between teams.
  • Fast Internal Sharing
    Share files internally at speed, allowing departments to respond faster and operate efficiently during projects or compliance reviews.
  • Secure Team Conversations
    MX supports encrypted team messaging attached to files, helping departments coordinate without introducing new software or systems.
  • Internal Whitelabelling
    Reinforce internal trust by maintaining consistent corporate branding on your file exchange platform for staff and department communication.
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