Enterprise File Collaboration for Distributed Teams

Work on files with colleagues and partners through secure enterprise collaboration tools. My MX Data ensures only approved participants can view, edit, or comment, keeping confidentiality intact.

Our enterprise file collaboration system allows teams in different locations to share updates instantly while maintaining full control over access rights, version history, and sensitive content.

No Credit Card Required

As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Standard platforms make file movement possible. My MX Data makes it secure, documented and encrypted so regulated sectors can operate without compromise or unnecessary risk.

It consistently delivers in Security & Compliance, File Control, Collaboration and High-Volume File Handling.

✅Quantum-Safe Collaboration – MX protects shared workspaces with its ASR methodology, built to counter advanced cyber threats. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) breaks files into anonymised shards, sends them via isolated secure routes, and restores them solely for authorised team members, offering higher protection than AES-256 alone.

✅Full Activity Oversight – Every shared edit, view, or download is recorded with precision for accountability.

✅Supports GDPR, UK DPA & ISO 27001 – Ensures compliance via granular access rights and encryption.

❌WeTransfer has no encryption at rest, leaving sensitive collaborative work exposed.

❌Google Drive and Dropbox often fall short unless extensively configured for security.

Security & Compliance

✅Named User Restrictions – Sharing is limited to identified, authorised users to protect sensitive data.

✅Location-Based Storage – Pick the region where your data is hosted to align with compliance demands.

🟡Essential Management Tools – Upload and download files with activity tracking, without adding unnecessary complexity.

❌Lacks Live Sync – Transfers are intentional and secure, not constantly updated across devices.

File & Access Management

✅Encrypted Team File Sharing – Transfer confidential files between departments or partners with strict encryption and access records.

✅Collaboration Messaging – Keep conversations connected to their related files inside MX, cutting out the need for separate apps.

✅Tailored Branding for Portals – Use your own colours, logo, and domain so every interaction reflects your identity.

🟡Not a Live Editing Tool – All content adjustments happen prior to secure transfer.

Collaboration

✅No File Size Ceiling – Send massive datasets or high-resolution media without worrying about limits. Google Drive stops at 750GB per day, and WeTransfer free accounts max out at 2GB.

✅Secure, Branded Submission Points – Provide partners with dedicated, encrypted upload portals that carry your corporate identity. Consumer file sharing apps simply don’t offer this level of security or branding.

❌Not Intended for Long-Term Cloud Storage – MX’s role is in rapid, secure transfer, not archiving, unlike services such as Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Business achieve Compliance

Collaboration only works when sensitive data remains secure and provable. My MX Data supports this with full encryption across every exchange and auditable transfer records that confirm compliance at all times.

MX facilitates secure collaboration in line with GDPR guidelines through patented quantum encryption, detailed event logging, and sovereignty settings designed to help businesses control where and how data is handled.
Helping to meet DPA standards, My MX Data encrypts files with patented technology, assigns access to specific users, and stores data within approved UK locations.
Helping to meet ISO 27001 benchmarks, My MX Data secures files with encryption, allocates user permissions individually, and stores full audit trails for accountability.
For enterprise file collaboration, My MX Data applies AES-256 encryption in tandem with quantum-level data protection to maintain secure access and aid with compliance responsibilities.
For enterprise file collaboration, FSQS registration underpins My MX Data’s secure environment, where quantum-level encryption helps teams share and edit files while supporting compliance.
For enterprise file collaboration, SOC-2 alignment is supported through permission-controlled access, monitoring for anomalies, and quantum-level encryption that helps keep collaboration workflows compliant.
Cyber Essentials Plus alignment is achieved through secure identity checks, malware defence layers, and quantum encryption that helps achieve compliance during collaborative work.
My MX Data upholds ISO 27018 alignment with permission-based access, comprehensive audit logging, and quantum-grade encryption that supports with compliance for cloud storage of personal data.
With UK Cyber Security Council alignment, My MX Data integrates robust encryption layers, defined access privileges, and long-term resilience practices which facilitate compliance.
FCA-aligned safeguards are built into the platform through quantum-secure encryption, controlled access levels, and continuous audit tracking which help achieve compliance.
🔒
Quantum-Safe Encryption
Secures shared work with ASR plus AES-256, so collaborative files stay encrypted from upload to retrieval. This safeguards team spaces and partner exchanges during everyday collaboration.
👤
Named Recipient Control
Limits access to authorised, named participants only. You can invite a client, a supplier, or a specific colleague, then track exactly who viewed or downloaded each item.
🛡️
GDPR and ISO Alignment
My MX Data supports collaboration governance by helping teams evidence controls mapped to GDPR, ISO 27001, SOC-2 and FCA contexts. Encryption, permissions, and auditable trails are built into the way you share.
📊
Instant File Activity Logs
Shows activity in real time, from first open to final download. Handy for approvals, handoffs, and tidy reviews when multiple teams are involved.
📤
Unlimited File Sizes
Share large media, detailed CAD files, or rich data sets without size limits. No splitting, no compression, just a straightforward transfer to the right people.
🔐
Secure Upload Portals
Collect counterpart files through branded intake portals, encrypted end to end. Ideal for bid packs, discovery bundles, and client submissions that should not touch email.
👁️
Access Tracking
Records who accessed what, and when, with IP detail for added clarity. Useful for cross-firm projects where accountability matters day to day.
🔑
Multi-Factor Authentication
Adds a second step at sign in, reducing the risk of compromised accounts. It keeps shared workspaces guarded without slowing the team down unduly.
🚫
No Public File Links
Blocks open URLs so content is never exposed through public links. Only authenticated collaborators can fetch files, exactly as intended.

FAQs

1
Technology, Functionality & Credibility
What makes MX different from standard file collaboration tools?

Most collaboration platforms prioritise real-time editing or broad cloud storage. MX is distinct because it focuses on secure file handoffs between named users. This ensures that only authorised individuals can access files, reducing exposure compared to open link sharing.

  • End-to-End Protection: Files remain encrypted throughout transfer and storage.
  • Quantum Secure Patented Methodology: Data is anonymised, sharded, and restored for future-proof protection.
  • Audit Trails: Every action is logged, supporting compliance and transparency.

Learn more about our Features or compare MX against alternatives like Dropbox and WeTransfer.

Does MX support enterprise-grade collaboration?

Yes. MX is built for enterprise-level collaboration, ensuring that large teams and cross-border partners can exchange files quickly and safely. Unlike consumer-grade services, it is designed to meet the rigorous demands of regulated industries.

  • Named User Controls: Only specific recipients can access files.
  • Version Tracking: Guarantees the most up-to-date file is always used.
  • MX Conversations: Enables secure discussions alongside transfers.

For examples, view our Case Studies or see how MX supports remote work collaboration.

Is MX compliant with industry standards for secure collaboration?

MX is designed to facilitate compliance with GDPR, the UK Data Protection Act, and ISO 27001. Its detailed audit trails and access controls give enterprises the evidence they need for regulatory audits without burdening teams with manual reporting.

  • GDPR & ISO Support: Facilitates compliance across European markets.
  • Configurable Permissions: Control who can download, forward, or view files.
  • Traceability: Every file action is recorded for accountability.

Explore more on our GDPR and ISO compliance pages, or check our blog on quantum-proof encryption.

How does MX address security risks in collaboration?

Uncontrolled collaboration often introduces risks such as unauthorised access, file leakage, or poor governance. MX addresses these by enforcing named-user access and integrating encryption into every stage of the file lifecycle. This approach reduces exposure without slowing down workflows.

  • No Public Links: Eliminates the chance of accidental exposure.
  • Encryption by Default: Protects files both in transit and at rest.
  • Audit-Ready Design: Logs are built for easy export to governance tools.

As Varonis notes, the average company shares files with over 800 domains. MX reduces this sprawl by centralising sensitive exchanges. See more insights in our Blog.

2
Efficiency & Business Value
How does MX improve productivity in enterprise collaboration?

MX is designed to reduce the friction of file collaboration without sacrificing compliance. Teams no longer need to juggle multiple platforms or worry about file size restrictions. By centralising transfers in one secure environment, staff save time and avoid unnecessary delays.

  • No Size Restrictions: Exchange even the largest project files instantly.
  • Direct Collaboration: Built-in MX Conversations keep file discussions secure and easy to follow.
  • Audit Efficiency: Logs are automatically generated, removing manual compliance tasks.

Discover more about MX Features or read our blog on remote work collaboration to see how productivity gains play out in practice.

Can MX support large file sharing across departments and global offices?

Yes, MX is particularly effective for enterprises that need to share large, sensitive files across distributed teams. Whether sending technical schematics, healthcare records, or financial reports, MX ensures that transfers remain secure and traceable while bypassing the size limits imposed by email or consumer-grade tools.

  • Unlimited File Sizes: Engineered for high-resolution media, datasets, and complex documents.
  • Global Scalability: Works consistently across international teams.
  • Fast Transfers: Optimised for speed without compromising compliance.

See how MX compares in our guide to overcoming file size limits or explore related use cases in our Case Studies.

What business value does MX offer compared to traditional collaboration platforms?

While most platforms are built for convenience, MX is engineered for trust and compliance. This difference translates into real business value, particularly for enterprises where confidentiality is critical. Rather than storing files indefinitely in the cloud, MX focuses on secure exchanges with clear endpoints.

  • Reduced Risk: Strong encryption lowers the chance of breaches.
  • Compliance Facilitation: Helps organisations meet GDPR and ISO requirements.
  • Client Confidence: Secure handling of sensitive data builds stronger relationships.

As noted by GlobeNewswire, the secure file transfer market is set to grow to $3.26 billion by 2028, underscoring the rising demand for platforms like MX. For a deeper look, explore our Pricing options.

How does MX strengthen collaboration with external partners?

Collaboration with external stakeholders often exposes enterprises to unnecessary risks. MX resolves this by enabling controlled file exchanges that protect sensitive data while ensuring partners receive the information they need. It strikes a balance between accessibility and security, which is vital in finance, healthcare, and legal services.

  • Named User Access: Only the intended partner can access files.
  • Temporary Storage: Files do not linger online longer than necessary.
  • Audit Support: All external exchanges are logged for accountability.

Explore how MX builds partner trust in our Secure Client File Sharing page, or read our article on collaborating with confidence.

3
Setup, Support & Integration
Is MX easy to set up for enterprise teams without deep technical expertise?

Yes. MX is designed to be straightforward to deploy, even across large organisations with multiple departments. The onboarding process is streamlined, reducing downtime and ensuring that collaboration workflows are not disrupted.

  • Quick Deployment: Most enterprises are up and running within days, not weeks.
  • Minimal Training Required: Intuitive dashboards and clean user interfaces make it easy for staff to adapt.
  • Scalable Onboarding: Add departments or global teams without reconfiguring core systems.

For more details on deployment, see our Features page or request guidance via our Contact Us form.

Does MX integrate with existing enterprise workflows?

MX is not built as a live-editing or sync tool. Instead, it complements existing workflows by handling the secure exchange of files between systems and people. This means enterprises can continue to use platforms like Microsoft 365 or Google Workspace for editing, while using MX for the secure handoff of sensitive files.

  • Metadata APIs: Connect MX to enterprise systems in finance, healthcare, or engineering.
  • Compliance Support: Ensures file exchanges meet regulatory requirements without disrupting productivity tools.
  • Complementary Use: Designed to sit alongside, not replace, core collaboration platforms.

See more about integration in our blog: The Insider’s Guide to Navigating MX Features.

What support is available if enterprise staff encounter issues?

Enterprises using MX benefit from a dedicated support model tailored to business-critical operations. This ensures teams can continue collaborating without disruption, even when challenges arise.

  • Dedicated Account Management: Enterprise clients receive direct support contacts.
  • 24/7 Help Desk: Assistance available for urgent issues across time zones.
  • Training Resources: Access to guides, video tutorials, and refresh sessions.

Visit our FAQ page for immediate answers or book a consultation through our Free Trial page.

Can MX be customised to reflect an enterprise’s branding?

Yes. MX offers white labelling options so enterprises can customise the interface to align with their corporate identity. This not only reinforces brand consistency but also instils confidence when sharing sensitive data with clients and partners.

  • Custom Logos and Colours: Adapt MX to your corporate brand style.
  • Domain Mapping: Access MX through a branded subdomain for consistency.
  • Client-Facing Assurance: Partners see a trusted, branded environment when receiving files.

For more on customisation, see our Enterprise File Sharing Software page or explore relevant Case Studies.

Stay Updated With the Latest in the Industry​

1 of 8

Try All Of Our Features Free for 7 Days!

To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

  • Team File Exchange
    Enable secure file transfer between departments and external partners, complete with message threads and user-specific access rights.
  • Secure Team Sync
    Collaborate across teams while maintaining strict file access, encrypted transfers and logging to support operational transparency.
  • Multi-User Collaboration
    Teams can securely collaborate on shared files without overlap by controlling version access and tracking user-specific file actions.
  • Secure File Roles
    Assign specific permissions to each collaborator, preventing unapproved editing or access while maintaining open collaboration channels.
  • Unlimited File Sharing
    Enable distributed teams to collaborate across large file sets with no restrictions on upload size or number of files shared.
  • Speed for Teams
    Collaborating departments enjoy fast file updates and transfers with encrypted delivery channels tuned for real-time responsiveness.
  • Live Collaboration Threads
    Discuss projects, clarify tasks, and track decisions without leaving the secure environment tied to each file or folder.
  • Custom Collaboration Environment
    Set your brand standards across team collaboration views, ensuring a familiar interface across secure project file discussions.
If you have been asked to create an account from a customer then click here.

Start Your Free Trial Now!

Name(Required)
This field is hidden when viewing the form
This field is hidden when viewing the form
Consent
This field is hidden when viewing the form

View In: View Page in GB English View Page in US English

Trusted by Thousands of Businesses for Secure Data Exchange

By Solution Type

Secure File Exchange

File Sharing Solutions

File Collaboration & Management

Data Storage

By Industry / Audience

By Regulation

Quick Links

Help Center FAQs Get In Touch Privacy Policy Terms & Conditions EULA Sitemap
© 2024 Majenta Solutions. All Rights Reserved.