Enterprise File Sharing with Compliance in Mind

Send and receive files inside a secure enterprise environment. My MX Data is designed for organisations that cannot risk leaks or breaches. Encryption, sharding, and verification are standard.

Distribute sensitive documents across departments or offices with a system that maintains regulatory compliance and ensures you know exactly who has accessed the files.

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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

While many tools move files quickly, My MX Data moves them with complete control, encryption and traceability so you know exactly who accessed what and when.

It proves reliable in Security & Compliance, File Control, Collaboration and Large File Distribution.

✅Quantum-Resistant Sharing – MX’s ASR methodology protects files from both conventional and quantum-based attacks. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) divides files into anonymised shards, sends them securely through independent channels, and reconstructs only for approved recipients, exceeding AES-256 protections.

✅Detailed Sharing History – Tracks every access event, ensuring complete traceability.

✅Built to meet GDPR, UK DPA & ISO 27001 – Designed for strict compliance and reliable security.

❌WeTransfer’s lack of encryption at rest means it cannot be trusted with regulated data.

❌Google Drive and Dropbox need additional policy controls to pass compliance checks.

Security & Compliance

✅Verified Named User Access – Each file is restricted to clearly identified, authorised users.

✅Customisable Storage Region – Select the jurisdiction that best fits your compliance and operational needs.

🟡Basic File Handling – Straightforward upload, download, and monitoring without a complete DMS platform.

❌No Continuous Sync – The system is built for secure transactions, not live synchronisation.

File & Access Management

✅High-Security File Transfers – Share sensitive company data with strong encryption and detailed, time-stamped activity logs.

✅Messaging Inside the Platform – Hold discussions linked directly to your file exchanges for easier tracking.

✅Company-Branded Interface – Give clients and partners a secure portal that looks and feels like part of your organisation.

🟡Edits Outside MX – MX is for secure delivery, so content changes take place before uploading.

Collaboration

✅Unlimited Transfer Sizes – MX lifts all restrictions on file size. By contrast, Google Drive enforces 750GB per day, and WeTransfer’s free limit is just 2GB.

✅Encrypted Corporate Gateways – Accept sensitive data directly into branded, secure portals. Consumer tools rarely match this in both security and presentation.

❌No Long-Term Cloud Retention – MX is built for transferring data efficiently, not for indefinite cloud storage like Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Enterprises Achieve Compliance

Enterprises face heightened scrutiny when moving files. My MX Data meets these expectations with strong end-to-end encryption paired with comprehensive, auditable logs to document every exchange.

MX supports large-scale operations in their GDPR compliance efforts with end-to-end quantum encryption, auditable file movement records, and sovereignty controls that help protect sensitive data across multiple regions.
My MX Data aids in achieving DPA compliance by encrypting content at a quantum level, applying precise access permissions, and hosting files in UK-compliant storage regions.
Through strong encryption, structured user control, and consistent audit logging, My MX Data assists in the process of achieving ISO 27001 compliance while mitigating risk.
Enterprise file sharing through My MX Data is backed by AES-256 encryption and quantum-level protection, supporting secure transfers while helping meet compliance targets.
In enterprise file sharing, FSQS recognition and advanced encryption combine to help organisations manage large-scale transfers with processes that align with compliance needs.
In enterprise file sharing, My MX Data applies SOC-2 principles with controlled user access, constant monitoring, and encryption engineered on a quantum scale to help achieve compliance goals.
My MX Data aligns with Cyber Essentials Plus by applying advanced authentication, malware mitigation, and patented quantum encryption that facilitates compliance across data flows.
ISO 27018 alignment is aided by secure access pathways, full audit visibility, and patented quantum encryption which helps achieve compliance when storing personal data in the cloud.
My MX Data maintains UK Cyber Security Council alignment through strong encryption, controlled access gateways, and enduring resilience protocols that help achieve compliance.
The service supports FCA-oriented workflows with patented encryption, permission-based access controls, and comprehensive audit histories that facilitate compliance in highly regulated sectors.
🔒
Quantum-Safe Encryption
Protects enterprise sharing with ASR plus AES-256, encrypting every file in transit and at rest. It helps keep large scale exchanges resilient as threats evolve.
👤
Named Recipient Control
Restricts access to authorised, named recipients across departments and partners. Every open, download, and handoff is recorded for precise oversight.
🛡️
GDPR and ISO Alignment
Supports enterprise compliance efforts by facilitating controls mapped to GDPR, ISO 27001, SOC-2 and FCA contexts. Encryption, permissions, and auditable trails are standard within the sharing workflow.
📊
Instant File Activity Logs
Surfaces real time activity for each asset, from preview to final download. Handy for programme governance, sign offs, and vendor accountability.
📤
Unlimited File Sizes
Moves vast datasets, design archives, and high resolution media without size limits. No splitting or rework, just a clean, controlled transfer to the right people first time.
🔐
Secure Upload Portals
Collects sensitive files via branded intake portals with end to end encryption. Ideal for multi supplier projects, client submissions, and regulated document capture at scale.
👁️
Access Tracking
Monitors access patterns with user and IP detail across business units and third parties. This provides clear lineage for audits and tidy internal reviews.
🔑
Multi-Factor Authentication
Adds strong second factor checks at sign in, reducing credential risk on enterprise accounts. It fits neatly alongside existing identity providers where required.
🚫
No Public File Links
Disables open URLs, so shared content is never exposed through public links. Only authenticated, approved users can retrieve files, exactly as intended for enterprise sharing.

FAQs

1
Technology, Functionality & Credibility
What makes MX suitable for enterprise file sharing?

Built for Enterprises: MX is designed to support secure enterprise file sharing, not general-purpose storage. It prioritises controlled transfers, compliance facilitation, and advanced auditability, making it ideal for sectors like finance, healthcare, and legal where data sensitivity is non-negotiable.

Controlled Access: Unlike consumer-grade tools that rely on open links, MX restricts transfers to named users only. This reduces the risk of accidental oversharing or external leaks, helping enterprises demonstrate strong governance.

Proven Security: MX applies 256-bit AES encryption combined with its quantum secure patented methodology. This ASR (Anonymise, Shard, Restore) process ensures files are split into fragments, anonymised, and restored only by authorised recipients.

For examples of how businesses have implemented MX, see our case studies.

How does MX support compliance without becoming a liability?

Compliance Facilitation: MX doesn’t claim to guarantee compliance, but it provides the tools enterprises need to facilitate regulatory alignment with GDPR, ISO 27001, and the UK Data Protection Act.

Supporting Features Include:

  • Immutable Audit Logs: Track every file action for transparency.
  • Data Sovereignty Options: Choose shard storage locations to align with local law.
  • Granular Controls: Define expiry dates, download limits, and recipient permissions.

Considering that 30% of European businesses remain non-compliant with GDPR [Moosend], MX provides practical guardrails to reduce exposure. Learn more on our Features page.

Does MX reduce risks linked to long-term file storage?

Yes, MX is Exchange-Focused: MX is not a storage-first system. Files are transferred securely and stored only long enough to complete delivery. After transfer, they are removed to limit cloud exposure.

Why Enterprises Value This: Studies suggest around 60% of files uploaded to cloud sharing services are never actually shared, instead sitting dormant as backups [Varonis]. MX prevents this by concentrating exclusively on secure, controlled exchange.

Enterprise Safeguards:

  • End-to-End Encryption: Files are encrypted in transit and cannot be accessed by unauthorised parties.
  • Expiry Settings: Transfers are bound by defined timelines to limit availability.
  • Identity-Based Sharing: No public links, ensuring files are delivered to specified recipients only.

See our blog on robust security features for more detail.

What encryption does MX use to protect enterprise-level data?

Multi-Layered Protection: MX applies advanced 256-bit AES encryption and enhances this with its quantum secure patented methodology. Files are anonymised, fragmented, and reconstructed only at the endpoint, providing resilience against cyberattacks.

Future-Proofed Security: Quantum-resistant methods are still rare, with adoption rates of less than 0.03% [arXiv]. MX prepares enterprises today for tomorrow’s cryptographic challenges.

Additional Enterprise Benefits:

  • Comprehensive Audit Trails: Every transfer is fully logged.
  • Controlled Access: Files decrypt only for intended recipients.
  • No Public Links: Eliminates the risks tied to open-access sharing.

Explore more in our article on quantum-proof encryption.

2
Cost & Profitability
What is the cost of implementing MX for enterprise file sharing?

Flexible Pricing Tiers: MX offers packages that scale with organisational size, from Business Pro through Enterprise plans. Costs depend on user numbers, compliance needs, and volume of file exchanges.

Why It’s Cost-Efficient: Unlike storage-heavy platforms, MX focuses only on controlled and secure transfers. This means enterprises are not paying for unused storage, but for measurable, compliance-driven file exchanges.

To review current options, see our Pricing page or start with a free trial to test value in your workflows.

How quickly could enterprises see a return on investment with MX?

Immediate Risk Reduction: By cutting exposure to insecure sharing methods, MX lowers the chance of costly breaches. With the average cost of a data breach at $4.88 million in 2024 [Cobalt], even preventing a single incident can offset the platform cost many times over.

Efficiency Gains: Employees spend less time juggling multiple tools or chasing document versions. These time savings convert into operational ROI almost immediately, especially across large teams handling sensitive files daily.

For a detailed breakdown, our Features page highlights tools that directly impact enterprise efficiency.

Are there hidden costs linked to compliance or support?

Transparent Pricing Model: MX’s subscription plans already include enterprise-grade encryption, audit logs, and compliance support. There are no hidden charges for features essential to secure enterprise file transfer.

Support & Training: Full onboarding guidance and ongoing support are included. This ensures enterprises do not need to fund additional third-party tools to maintain compliance facilitation or user confidence.

For reassurance, read about how other organisations achieved savings through MX in our case studies.

Does MX help enterprises cut costs linked to legacy file transfer systems?

Yes, Consolidation of Tools: Many enterprises juggle multiple file-sharing platforms for compliance, large file transfers, and client-facing exchanges. MX consolidates these into one secure, auditable system, reducing licence overlaps and administrative overheads.

Lower Breach-Related Costs: Legacy systems often lack quantum-resistant protection. Given that worldwide cybercrime costs are projected to hit $10.5 trillion annually by 2025 [Cobalt], investing in future-proofing with MX helps enterprises avoid catastrophic losses.

For comparisons against alternatives, review our article on Dropbox vs MX.

3
Setup, Support & Integration
Is MX easy to roll out across a large enterprise without technical expertise?

Simple Deployment: MX is designed for straightforward setup, meaning enterprises do not need heavy IT involvement. Accounts can be created for named users within minutes, and transfers can begin immediately.

No Complex Infrastructure: Unlike some managed file transfer systems, MX does not require on-premises servers or complex configuration. Everything is cloud-driven with enterprise-grade security already built in.

For guidance during rollout, the MX team provides onboarding materials and optional walkthroughs, detailed on our Features page.

Does MX integrate with enterprise workflows or third-party tools?

Metadata API: MX offers a flexible API that enables metadata exchange with existing enterprise systems. This means organisations can link file transfers into workflows such as engineering, finance, or healthcare without leaving audit trails behind.

Complementary, Not Replacing: MX is not a document management system or real-time editor. It is built to facilitate secure handoffs between named users, while integrating smoothly into existing processes that need compliance-ready file exchange.

For more, see our article on secure collaboration.

What support is available for enterprise teams using MX?

Ongoing Support: Enterprise users benefit from dedicated support channels, available for both technical questions and compliance-related use cases. Our team ensures issues are resolved quickly to avoid business disruption.

Training & Onboarding: Documentation and optional live training sessions help teams adopt MX smoothly, whether they are security staff or client-facing professionals handling confidential files.

Read more in our FAQ hub or contact us directly via the Contact page.

Can MX be customised to reflect our enterprise branding?

Yes, White Labelling: MX supports custom branding so enterprises can use their own logo, colour scheme, and domain. This ensures clients and partners experience a fully professional, branded interface when files are shared.

Enterprise Advantage: A branded platform not only improves trust but also reinforces compliance culture, since external partners see transfers as part of the organisation’s secure infrastructure.

For examples of tailored deployments, review our case studies.

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  • Enterprise File Sharing
    Facilitate safe, traceable delivery of large files using encryption, user restrictions, and regional data hosting settings.
  • Large File Distribution
    Distribute files of any size to internal or external stakeholders using tracked delivery and no restrictions on volume or storage region.
  • Volume-Optimised Transfers
    MX handles thousands of concurrent enterprise file exchanges without bottlenecks, ensuring each delivery is secure and trackable.
  • User Group Sharing
    Files are assigned to groups or departments by role, reducing manual file handling and exposure during enterprise-wide distribution.
  • No Upload Limits
    Move high-volume data between departments without upload caps, perfect for data backups, research files, or media handoffs.
  • High-Speed Workflows
    Move large file sets securely between departments or regions without slowdown or dependence on external sync tools.
  • Linked Delivery Notes
    Attach internal notes, delivery confirmations, or client instructions to each file to streamline coordination at scale.
  • Branded Enterprise Delivery
    Let clients experience your brand throughout the file transfer process with custom domains, logo placement, and colour schemes.
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