Secure Enterprise File Sharing Software with Full Control

Equip your organisation with secure enterprise file sharing software. My MX Data provides full control over permissions, encryption, and logging.

Move sensitive files within and beyond the business while ensuring compliance is upheld at all times.

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As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Sending files through Dropbox is fast. Sending them through My MX Data is fast and fully encrypted, documented and compliant, giving complete oversight to the business.

It stands out in Security & Compliance, File Control, Collaboration and Large File Transfer.

✅Quantum-Safe Storage – MX protects repositories using its ASR methodology so sensitive archives stay private for years to come. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) divides content into anonymised shards, places them in secured locations, and restores them only for authorised users, offering stronger assurance than AES-256 alone.

✅Complete Access History – Every open, preview, and restore is logged, creating a clear audit trail for stored data.

✅Supports GDPR, UK DPA & ISO 27001 – Meets storage obligations through encryption at rest and disciplined access control.

❌WeTransfer offers no encryption at rest, which is unsuitable for long term storage of sensitive materials.

❌Google Drive and Dropbox require extra governance to reach enterprise storage compliance.

Security & Compliance

✅Authorised Named User Access – Ensures only approved, identifiable users can send or receive files.

✅Custom Storage Location – Choose hosting regions that suit enterprise compliance rules.

🟡Fundamental File Management – Supports uploads, downloads, and activity tracking without full DMS functions.

❌No Live File Synchronisation – Prioritises secure, controlled transfers instead of ongoing sync.

File & Access Management

✅Enterprise-Grade Transfers – Move sensitive corporate files across teams and suppliers with encryption and auditable trails that satisfy rigorous oversight.

✅In-Platform Dialogue – Decisions and requests live beside the file activity, which keeps context sharp and handovers clean.

✅Organisation-Branded Portals – Every collaborator sees your domain and visual identity, from invite to receipt, which strengthens credibility across the chain.

🟡No Real-Time Editing – MX handles secure distribution, so revisions are made before uploading the definitive version.

Collaboration

✅Unlimited File Capacity – Send terabytes if you need to. Google Drive limits daily uploads to 750GB, and WeTransfer free is restricted to 2GB.

✅Secure Intake Portals – Set up custom-branded upload gateways with full encryption. That’s a level of professional control you won’t get from consumer-grade tools.

❌No Archival Storage – MX handles short-term transfers only, unlike services that double as long-term cloud storage such as Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Business achieve Compliance

Enterprise-grade file sharing requires both privacy and proof. My MX Data provides this through full end-to-end encryption and comprehensive audit trails for every action taken.

Enterprise File Sharing Compliance
MX helps enterprise clients work towards GDPR compliance by delivering patented quantum encryption, keeping detailed activity logs, and applying sovereignty measures that support secure multi-region data transfers.
ISO 27001
My MX Data facilitates ISO 27001 compliance efforts by combining encryption, controlled user-level permissions, and comprehensive logging for traceable file management.
FSQS
In secure enterprise file sharing software, FSQS recognition reflects My MX Data’s ability to maintain controlled, encrypted file exchanges that align with compliance requirements.
Cyber Essentials Plus
Cyber Essentials Plus alignment is maintained with advanced authentication measures, malware safeguards, and patented quantum encryption that facilitates compliance for business data flows.
UK Security Council
In accordance with UK Cyber Security Council principles, the platform applies advanced encryption, access rules, and resilience mechanisms that facilitate compliance for secure digital exchanges.
Data Protection Act 2018
My MX Data aids in achieving DPA compliance by encrypting content at a quantum level, applying precise access permissions, and hosting files in UK-compliant storage regions.
AES-256 Encryption
With secure enterprise file sharing software, My MX Data layers AES-256 encryption over quantum-level protection, helping larger organisations safeguard complex exchanges and work towards compliance requirements.
SOC 2
On secure enterprise file sharing software, My MX Data aligns with SOC-2 through centralised permissions, real-time oversight, and quantum-grade encryption that helps achieve enterprise compliance goals.
ISO 27018
My MX Data upholds ISO 27018 alignment by using secure authentication methods, persistent audit monitoring, and quantum-standard encryption which supports with compliance in personal data cloud storage.
FCA
The service implements FCA-oriented encryption, file access restriction, and transparent audit logging to facilitate compliance without hindering performance.
Feature Description
🔒
Quantum-Resistant Encryption
Every file is protected using ASR in tandem with AES-256, ensuring enterprise-grade security that supports compliance quietly and effectively.
👤
Named Recipient Access
Prevents open sharing – files reach only the authorised, named recipients you specify. Every interaction is logged for full oversight.
🛡️
Built for Compliance
Encryption, access governance, and audit logging come built-in, helping enterprise teams meet GDPR, ISO27001, SOC-2, and FCA requirements without extra effort.
📊
Real-Time Activity Monitoring
Captures all file interactions – uploads, downloads, views – as they happen. Makes governance and operational visibility simple.
📤
Unlimited File Transfers
Sends large media, data backups or complex archives without artificial size limits. Keeps enterprise workflows flowing smoothly.
🔐
Secure Branded Portals
Offers clients and partners a gateway that's custom-branded and encrypted end-to-end – ideal for submitting sensitive documents securely.
👁️
Access Visibility
Logs user activity and IP addresses for every action. Provides the kind of transparency enterprise teams rely on in audits.
🔑
Multi-Factor Authentication
Adds a second verification step to logins. It’s a smart layer of protection when sharing enterprise-level files.
🚫
No Open Links
Disables public file links – access is only possible via secure, authenticated routes. Keeps everything under control, as you’d expect.

FAQs

1
Technology, Scalability & Compliance
How does MX differ from standard file sharing software?

Built for Enterprise: MX is not designed for everyday consumer use. It is an enterprise file sharing software that prioritises control, scalability, and regulatory readiness. Unlike traditional tools, it supports high-volume exchanges while avoiding the risks of long-term cloud storage.

Quantum-Secure Methodology: Files are anonymised, sharded, and restored only by authorised users. This patented methodology protects against emerging quantum-computing threats while supporting compliance frameworks like GDPR and ISO 27001.

For a direct comparison with common platforms, see our guide: Google Drive vs MX.

Can MX scale with large enterprises that have thousands of users?

Yes, Designed for Scale: MX supports role-based access controls, metadata APIs, and integrations with enterprise systems such as ERP and CRM platforms. This allows thousands of staff to operate within a controlled framework without losing oversight.

Evidence of Adoption: Large enterprises already represent over 54% of the secure file transfer market share [Market.us], and MX was developed specifically with their operational complexity in mind.

For more on MX integrations, visit our Features page.

Does MX support compliance with enterprise standards such as GDPR, ISO 27001, or sector-specific regulations?

Facilitates Compliance, Doesn’t Guarantee It: MX includes the technical and procedural features enterprises require to demonstrate compliance, including immutable audit trails, data sovereignty options, and strict user authentication. These tools facilitate compliance efforts without making legal guarantees.

Multi-Sector Alignment: Finance, healthcare, legal, and government sectors (all with adoption rates above 60% for secure file transfer solutions [Statista]) can align their compliance workflows with MX.

See dedicated resources on GDPR and ISO.

How does MX integrate with existing enterprise infrastructure?

Flexible Integration: MX provides APIs that allow metadata exchange with ERP, CRM, and document management systems. This ensures enterprises can embed secure file transfers into existing workflows rather than creating parallel processes.

Automation Ready: Secure exchanges can be triggered by business events such as purchase orders, contract submissions, or healthcare record transfers. This reduces manual handling and lowers operational risks.

Explore automation opportunities in our article: Insider’s Guide to MX Features.

2
Operational Efficiency & Risk Management
How does MX improve operational efficiency in large organisations?

Streamlined Transfers: MX reduces the need for multiple tools by centralising secure file exchange. Instead of juggling email, cloud drives, and third-party transfer services, staff use one controlled environment for every exchange.

Reduced File Handling Time: With ultra-fast transfers, unlimited file size capacity, and simple role-based access, staff can deliver sensitive files in minutes. This directly supports business continuity in industries where time-to-share is critical.

Explore efficiency tips in our blog: Accelerating File Transfers.

How does MX reduce the risk of data leakage or misuse?

Identity-Based Sharing: Unlike link-based tools, MX only exchanges files between named, authenticated users. There are no public URLs, meaning fewer entry points for unauthorised access.

Temporary Storage Only: Files are stored solely for transfer, then removed. This prevents the issue where 60% of files uploaded to sharing services are never used but remain online [Varonis].

Auditability: Immutable logs track every action, helping security teams investigate anomalies quickly.

See more in our Features overview.

Does MX support governance and oversight for CISOs and compliance teams?

Yes, Full Oversight: MX provides dashboards and audit logs that give compliance officers visibility across the entire organisation. Every transfer is recorded, including sender, recipient, timestamp, and access status.

Why It Matters: With over 800 domains typically connected to a company’s shared files [Varonis], uncontrolled systems expose organisations to third-party risk. MX limits this by enforcing strict recipient verification.

Learn how this translates into regulatory readiness in our Case Studies.

What protections does MX offer against insider threats?

Controlled Permissions: Administrators can define expiry dates, recipient restrictions, and download limits on every file, minimising the opportunity for accidental oversharing.

Comprehensive Logging: If an insider attempts to misuse data, their activity is visible through the audit trail, enabling rapid incident response.

Proactive Safeguards: Named user access combined with encryption ensures files cannot be passed to personal accounts or unauthorised recipients undetected.

Further reading: Data Security 101.

3
Enterprise Use Cases & Industry Alignment
How do financial institutions use MX for secure file exchange?

Transaction-Grade Protection: Banks and investment firms exchange regulatory filings, client records, and transaction data through MX because it provides quantum secure patented methodology that resists interception.

Audit Trails for Regulators: Immutable logs help institutions demonstrate control under frameworks like GDPR and ISO 27001, supporting compliance teams during audits.

Explore more in our page on File Sharing for Financial Services.

What advantages does MX bring to healthcare providers?

Patient Data Security: Healthcare teams transfer diagnostic results, imaging files, and patient records using MX with encryption that protects against breaches. This helps to facilitate compliance with GDPR in the UK and HIPAA in the US.

Reduced Risk of Exposure: Files are exchanged only between named users and are not left as long-term storage, reducing the chance of unauthorised access to sensitive records.

Further insights are covered in our blog on encryption in healthcare.

How can law firms benefit from MX compared to general file sharing tools?

Confidentiality of Case Files: MX ensures client contracts, evidence bundles, and legal opinions are transferred with strict identity verification, eliminating the risks of link-based sharing.

Traceable Access: Every download and view is recorded, providing solicitors with proof of chain of custody in sensitive matters.

See our dedicated page on File Sharing for Law Firms.

Does MX support industries that rely on intellectual property and design files?

Yes, Engineering & Technology: MX is widely used by engineering firms and tech companies to exchange prototypes, CAD models, and source code. The ASR model reduces risks from espionage or future quantum decryption attempts.

Why It Matters: Research shows 72% of technology companies already adopt enterprise-wide encryption [Statista]. MX helps these firms extend protection into their daily file transfer workflows.

For more context, read our blog on defending engineering IP.

Stay Updated With the Latest in the Industry​

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  • Enterprise File Integrity
    Maintain full control over enterprise-level file sharing using user policies, high-speed transfers, and encrypted channels.
  • User-Based Sharing Logic
    Assign roles and responsibilities to each user to define who can send, receive, review or manage files in your organisation.
  • Compliance-First Delivery
    Send files between global departments while preserving full audit history, access controls, and file transfer compliance settings.
  • Enterprise Access Tiers
    Apply enterprise-wide permission groups so files are only accessible to departments or individuals involved in secure collaboration.
  • Handle Any Size
    MX enterprise software enables secure, uncapped file distribution between departments or clients with no compromise on speed or visibility.
  • Fast Enterprise Sharing
    Teams and clients benefit from quick file receipt and sending, even during large-scale operations with high data volume.
  • Integrated File Chat
    Attach messages to files so enterprise users can discuss usage or delivery details without external communication tools.
  • Enterprise Whitelabelling
    Offer branded environments for enterprise clients, partners, or departments as part of your secure file sharing software rollout.
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