Purposeful intake
Files enter through controlled upload and exchange routes instead of being copied into whichever folder is most convenient.
Controlled storage for sensitive business files
Secure cloud storage for business, without losing control
My MX Data gives organisations a controlled place to hold sensitive files while they move between teams, clients and partners. Encryption, named-user access, expiry settings and detailed activity records help keep business file storage traceable without turning the platform into an unmanaged archive.
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AES-256 with patented ASR
Expiry and retention controls
Detailed activity records
My MX Data storage control
ACTIVE
StoreFile settles into the cloud vault
IndexBusiness context attached
ControlAccess trail begins
Trusted by teams handling sensitive business information
Why governance matters
Storage is easy. Defensible storage is harder.
General cloud drives are useful for everyday collaboration. The risk appears when sensitive files accumulate without clear owners, access limits or retention decisions. My MX Data adds a controlled layer for files that need more accountable handling, while its secure cloud file sharing workflow supports the handoff between known users.
Unclear ownership
Files remain available, but responsibility for access, review and removal becomes difficult to establish.
Access outlives the task
Shared folders and links can remain open after a project, client request or supplier exchange has ended.
Retrieval depends on memory
Teams lose time searching across inboxes, folders and individual accounts for the authoritative version.
The evidence is incomplete
When access is questioned later, the organisation needs more than a folder path and a verbal explanation.
Controlled storage lifecyclePolicy applied before access
Public-link exposure avoidedthe file remains within a named-user, policy-led process
IndexComplete
OwnerAssigned
AccessNamed
Storage with a defined purpose
Keep sensitive files available for the work, not indefinitely by default.
My MX Data is designed for controlled storage around secure exchange, rather than continuous synchronisation or unlimited archival. Teams can keep files available for an appropriate period, restrict access to named users and retain a clear activity history. The platform complements everyday productivity and backup tools by giving higher-risk file handoffs a more defensible process.
A controlled storage model
Four layers that make sensitive storage easier to explain.
Secure cloud storage for business is not only about where a file sits. It is also about how it arrived, who can retrieve it, how long it should remain available and what evidence exists afterwards. My MX Data brings those questions into the same workflow.
Named access
Availability can be limited to the users, teams or external parties involved in the business process.
Defined availability
Expiry and retention settings help teams avoid leaving sensitive files accessible without a continuing purpose.
Traceable retrieval
Activity records help show when a file was uploaded, accessed or downloaded and by whom.
Controls shaped around the file
Different information deserves different handling.
A client submission, signed contract, finance pack and board paper may all need secure storage, but they should not automatically share the same access rules or availability period. Use the examples to see how the workflow can reflect business context.
Client document profile
A controlled place for files exchanged with clients.
Keep client documents connected to the right engagement, restrict access to the responsible team and retrieve the relevant file with its activity context when a client asks.
AccessNamed client team
RetentionDefined by engagement
EvidenceAccess history
Findsigned client agreement
- Agreement final.pdfOwner verified
- Audit note.txtAccess logged
- Version historyComplete
Access control matrixLive governance
Policy stale link closed
Owner finance record assigned
Evidence access trail updated
Administrative visibility
Give teams a usable process and administrators a clearer view.
Security controls only work when people can use them consistently. My MX Data keeps the day-to-day experience straightforward while giving authorised administrators visibility over access, activity and exceptions.
Named-user permissions
Limit access to the people or teams involved in the file exchange instead of relying on open folder membership.
Activity oversight
Review uploads, access and downloads from a central record when a client, auditor or internal reviewer asks.
Controlled retrieval
Find an authorised file together with the context needed to understand its owner, purpose and recent activity.
Protection beyond a conventional cloud folder
A patented methodology alongside established encryption.
My MX Data uses AES-256 encryption and its quantum secure patented methodology, ASR: Anonymise, Shard, Restore. This adds a further protection layer to sensitive file handling without making claims of absolute or guaranteed security. Read more about the approach on our encrypted file sharing page.
- Files are anonymised and divided into shards as part of the protected workflow.
- Separated data is restored only through the authorised process for the intended user.
- Encryption, identity controls and activity records remain part of the wider security model.
ASR protection modelAnonymise, Shard and Restore works alongside AES-256 and named-user access to strengthen the handling of sensitive business files.
Governance and compliance support
Controls that help make cloud storage more accountable.
My MX Data can support GDPR, UK Data Protection Act and ISO 27001-aligned processes by providing encryption, access controls, expiry settings and evidence around sensitive file activity. The platform does not make an organisation compliant by itself; policies, configuration, user behaviour and wider technical measures remain the organisation’s responsibility.
Independent guidance is available through the NCSC Cloud Security Principles, the ICO’s storage limitation guidance and its guidance on encryption and stored data.
Access, expiry and activity records can support GDPR-aligned handling, but compliance depends on the organisation’s complete process.
Traceable access and documented controls can contribute to ISO 27001-aligned information-security management.
Identity, access and secure handling controls can support an organisation’s wider cyber-security practices.
AES-256 is used as an established encryption layer within the My MX Data security model.
Access and activity evidence can support reviews against relevant security and availability control objectives.ASRPatented methodology
ASR is the patented Anonymise, Shard, Restore methodology used alongside encryption and controlled access.Evidence attached to activity
Keep a clearer record of uploads, access and downloads so reviews do not depend on individual recollection.
Access limited by identity
Reduce reliance on open folders and public links by using authenticated, named-user access.
Availability with purpose
Use expiry and retention settings to support decisions about how long a sensitive file should remain accessible.
Important: badges and references describe relevant standards, principles or control areas. They do not mean that using My MX Data automatically grants certification or guarantees legal compliance.
See the controlled workflow
Secure storage where sharing, access and evidence stay connected.
My MX Data is not intended to replace every shared drive, collaboration suite or backup platform. It provides a controlled environment for sensitive files that need to be received, held, retrieved and exchanged with stronger governance.
Smaller organisations can explore the dedicated cloud storage for small business page. Teams comparing familiar tools can also review how My MX Data differs from Dropbox for controlled file exchange.
Cloud storage questions
What businesses should clarify before storing sensitive files.
The right answer depends on the purpose of the storage. These questions distinguish controlled file availability from general collaboration, synchronisation, archival and backup.
Is My MX Data a general-purpose cloud drive?
No. My MX Data is designed for controlled storage and exchange of sensitive business files. It does not aim to replace everyday co-authoring, continuous folder synchronisation or a full document management system. It is most useful where named access, expiry and evidence matter more than open collaboration.
Is My MX Data a cloud backup service?
No. A backup service is designed to create recoverable copies of systems or datasets after loss or disruption. My MX Data focuses on controlled file exchange and the temporary or defined availability of sensitive files. Organisations comparing cloud backup services should retain an appropriate backup and disaster-recovery solution alongside it.
How is this different from Dropbox, OneDrive or Google Drive?
Those platforms are valuable for broad productivity, storage and collaboration. My MX Data addresses a narrower requirement: controlled handoffs between known users, no public links, detailed activity records and the ability to apply expiry or access rules. It can sit alongside familiar productivity tools rather than replacing them.
How long can files remain available?
Availability should be set according to the business purpose, contractual requirements and the organisation’s retention policy. My MX Data provides controls that can support defined availability and expiry, but the organisation remains responsible for deciding how long information should be retained.
Can clients and suppliers upload files securely?
Yes. Controlled upload routes can give external parties a straightforward way to submit files without resorting to email attachments or consumer sharing links. The receiving organisation keeps the exchange within a traceable process. For inter-company workflows, see our secure B2B file exchange page.
Does My MX Data support GDPR compliance?
My MX Data can help facilitate compliance through encryption, named-user access, expiry settings and detailed activity records. It does not guarantee compliance. Appropriate policies, lawful processing, retention decisions, staff training and technical configuration remain essential.
Can My MX Data handle large business files?
Yes. The platform is designed for large and sensitive file exchanges without forcing teams back to unmanaged workarounds. Our large file sharing guidance explains the use case in more detail.
Can we choose where data is stored?
Enterprise options can include control over storage location to support data-sovereignty and contractual requirements. The appropriate configuration should be confirmed during solution design so that location, access and retention expectations are documented clearly.
A clearer place for sensitive files
Give higher-risk business files a storage process you can explain.
Keep the tools your teams already use, and add My MX Data where sensitive files need named access, controlled availability and a reliable activity record.