File sharing software for sensitive business data.
Secure file sharing software for business with named access, configurable permissions, expiry settings and detailed activity records.
Keep access associated with named people and intended business relationships.
Protect sensitive data in transit and at rest without arbitrary file-size limits.
Keep a clearer history of the exchange after data leaves the sender.
A file-sharing workflow that stays understandable after the send button is clicked.
Secure transfer
Protect files as they move between authorised participants.
Access controls
Use named users, permissions and expiry to keep availability deliberate.
Reviewable activity
Retain a clear history that helps answer who accessed a file and what happened next.
Controlled exchange
Beyond everyday file sharing
Support large-file transfers with named recipients, multi-factor authentication, configurable expiry, browser-based workflows and a complete audit trail.
Trusted for sensitive, accountable file exchange.
Frequently asked questions
Clear answers about File Sharing Software.
What is file sharing software?
File sharing software is software used to send, receive and manage files between people, teams or organisations. Business products vary widely: some focus on storage or synchronisation, while others are built around transfer, external delivery, collaboration or more controlled managed exchange.
My MX Data is primarily a secure B2B file-exchange platform. MX combines named-recipient access, permissions, large-file transfer, activity records, encryption and configurable transaction controls to help organisations manage external exchanges more consistently.
Businesses comparing categories can also review our B2B secure exchange page to see how an exchange-led workflow differs from general cloud storage or live co-authoring.
How does My MX Data control who can access shared files?
My MX Data can restrict file-sharing activity to named or approved recipients, which gives an organisation a clearer relationship between a file and the people authorised to receive it. Permissions can control who may view, download or manage information.
Multi-factor authentication can add another identity check, while expiry settings and relevant download conditions can narrow the availability of a transaction. Administrators can also manage users and roles across teams. Different transactions can carry tighter controls where the files are more sensitive.
This combination is useful where file-sharing software needs to support both day-to-day usability and stronger oversight. The MX features page outlines the wider controls available around file exchange.
Can MX handle very large files?
Yes. MX is designed to transfer very large files and datasets without arbitrary file-size restrictions. That includes CAD files, high-resolution media, software packages, large document sets, technical data and complete project folders that may exceed ordinary email or platform limits. This helps teams move complete working packages without splitting them across several transfers.
Keeping those files within the same sharing workflow preserves recipient controls and activity records rather than pushing a user towards a separate transfer tool. See our large-file transfer guidance for more detail.
What activity can administrators and senders see?
Relevant senders and administrators can review activity associated with exchanges in MX. Depending on the transaction, records may include uploads, access, downloads, comments, timestamps, recipient activity, transaction history and relevant user or IP details.
That means file-sharing software can provide more than a delivery mechanism. Teams can confirm whether a recipient has acted on a file, identify pending downloads and review what happened if an exchange later needs to be checked. Notifications can also draw attention to new comments, pending downloads or expiring access without requiring somebody to monitor every exchange manually.
Administrative oversight can also help organisations spot incomplete transactions, monitor distribution activity and retain evidence for internal reviews. This is particularly useful where many departments or external partners use the same exchange process. For recurring customer, supplier or project workflows, retained history can also make internal handovers easier because activity is not confined to one person's mailbox.
Our guide to file audit trails and activity evidence explores how these records can support accountability and investigations.
How are files protected during an exchange?
MX protects file exchanges through several controls working together. AES-256 encryption helps protect information during relevant stages of storage and transfer, while named recipients and permissions help restrict who should be able to access it.
Multi-factor authentication can add another identity check, expiry settings can limit availability and audit records provide evidence of access or downloads. For highly sensitive data, MX can also use ASR, which anonymises information, separates it into protected shards and restores it for an authorised recipient. Permissions and transaction-level settings can also be adjusted according to the sensitivity of the exchange rather than applying one fixed rule to every file.
Security therefore covers both the file and the exchange around it. Our encrypted file-sharing page explains the protection model in more detail.
How is MX different from email attachments or public sharing links?
Email attachments and public links can move a file quickly, but they may offer less control once information leaves the sender. Attachments can be duplicated across inboxes, while unrestricted links may be forwarded and can make recipient activity harder to attribute.
MX file-sharing software is built around named recipients, permissions, expiry settings and activity records. That gives an organisation a more structured external handoff, particularly where sensitive or business-critical information is involved. That can be useful when several teams share material externally and the organisation wants one consistent way to control delivery rather than a mixture of ad hoc methods.
Email and general cloud platforms remain useful for communication, storage and collaboration. MX is focused on controlled B2B exchange and traceability. Our managed file-transfer guidance covers this approach for larger deployments.
Can access expire or be restricted after a file is sent?
Yes. MX supports expiry settings so access to a shared file can end after a defined period rather than remaining available indefinitely. Named-recipient restrictions and relevant download conditions can add further controls depending on the sensitivity and purpose of the exchange.
Activity records then provide context around what happened while access was live. This can help administrators review a completed transaction, identify pending actions and apply more consistent handling rules across different types of file exchange. The access window can be adjusted to match the actual business purpose rather than defaulting to indefinite availability.
Does MX support compliance responsibilities?
MX can provide controls and evidence that may support an organisation's wider compliance responsibilities. Named-recipient access, permissions, AES-256 encryption, multi-factor authentication, expiry settings and audit records can all contribute to stronger control over how sensitive files are exchanged externally.
Those capabilities may be relevant to frameworks or obligations such as UK GDPR, the Data Protection Act 2018, ISO 27001, Cyber Essentials and sector-specific requirements, depending on the organisation and its configuration. The relevant control set will vary by sector, data type and risk profile, so the platform should be assessed as one part of the wider governance environment.
Using file-sharing software does not make an organisation compliant by itself. Policies, legal basis, staff behaviour, retention, endpoint security, identity management, monitoring and wider governance remain important parts of the control environment.
For more detail, see our GDPR file-sharing guidance, which explains how technical controls can support rather than replace broader compliance work.
Put File Sharing Software into a controlled workflow your team can actually use.
Start with a seven-day trial for up to five users, or speak to the team about a larger deployment, SSO or governance requirements. No credit card is required for the trial.