ISO 27001 Compliant File Sharing for Businesses

Support ISO 27001 compliance with secure file sharing that protects sensitive data. My MX Data integrates access controls, encryption, and tracking into every transfer.

Whether working on contracts or internal research, our system ensures your security framework is applied consistently.

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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Meeting ISO 27001 isn’t just about ticking boxes. My MX Data supports compliance with encryption, activity logs, and access management built into every transfer.

It excels in Security & Compliance, File Control, Collaboration, and Policy Enforcement.

✅Encryption Built for ISO 27001 - MX applies its ASR methodology to help organizations meet ISO 27001 security expectations across sharing and storage. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) divides content into anonymized shards, moves them via separate secure paths, and restores them only for authorized users, offering stronger assurance than AES-256 alone.

✅Audit-Ready Records - Logs each access and transfer with detail, simplifying ISO reviews and evidence gathering.

✅Supports HIPAA, CCPA & ISO 27001 - Blends encryption and permission controls that map cleanly to ISO clauses and controls.

❌WeTransfer lacks encryption at rest, creating a gap for ISO-aligned processes.

❌Google Drive and Dropbox typically require policy hardening to satisfy ISO requirements.

Security & Compliance

✅Access Restricted to Named Users – Every file transfer is managed by specific, authenticated accounts.

✅Data Residency Options – Decide on the storage jurisdiction that works with your ISO-related compliance policies.

🟡Essential File Handling – Upload, download, and keep activity logs without adding the complexity of a large-scale DMS.

❌No Automatic Syncing – Focuses on controlled, secure transfers instead of constant updates.

File Control

✅Standards-Compliant Transfers – Move ISO-regulated files with encryption and fully logged handoffs.

✅Discussion-Linked File Messaging – Attach clarifications or approval notes directly to the related file.

✅ISO-Aligned Portals – Provide a consistent, branded environment that mirrors your compliance commitments.

🟡External Editing Needed – Make content changes outside MX before secure transfer.

Collaboration

✅Unlimited Transfer Size – From multi-terabyte backups to small, sensitive reports, send without hitting upload caps. Google Drive stops at 750GB/day, while WeTransfer free limits are 2GB.

✅Encrypted ISO-Compliant Intake – Gather files from external stakeholders through branded, secure portals. Consumer services generally can’t meet ISO compliance needs.

❌No Long-Term File Holding – MX is intended for fast, secure transfers, not indefinite file storage like Dropbox or OneDrive.

Policy Enforcement

How MX Supports ISO Compliance

ISO programmes need proof, not promises. MX encrypts every exchange, binds access to named people and preserves a precise audit history. Clean evidence, steady control, fewer surprises during certification.

HIPAA
Hospitals chasing ISO certification also need HIPAA alignment. MX encrypts every patient file and logs activity, giving teams a clear overlap between ISO practice and healthcare requirements.
CCPA
Consumer data protections under CCPA often cross into ISO audits. MX gives organizations permission controls and traceable file handling that satisfy both frameworks in one motion.
SOX
SOX reporting links cleanly into ISO compliance when file exchanges are encrypted and logged. MX creates that chain, proving financial data has not been altered.
GLBA
GLBA confidentiality standards mirror many ISO clauses. MX secures financial records with encryption and oversight, showing auditors consistency across both sets of rules.
FISMA
Federal agencies under FISMA often map controls into ISO frameworks. MX provides encrypted workflows, user specific permissions and complete histories that meet both.
FERPA
FERPA and ISO standards share a focus on student privacy. MX applies encryption and targeted access to each student file, keeping academic institutions audit ready.
ITAR
ITAR restrictions fit neatly into ISO risk management. MX enforces encryption and geographic boundaries, helping defence firms prove adherence to both sets of obligations.
CJIS
CJIS rules on law enforcement data are strict. MX captures every step of file movement, aligning with ISO security expectations at the same time.
IRS 1075
IRS 1075 requirements can feed into ISO assessments. MX encrypts taxpayer files, delivers detailed audit trails and helps agencies demonstrate consistent control.
NIST 800-171
NIST 800-171 often sits alongside ISO certification. MX encrypts controlled unclassified data and tracks access, providing evidence for both regulatory families.
Feature Description
🔒
Encryption Aligned to ISO Controls
MX pairs ASR with AES-256 to protect documents in motion. A strong basis for ISO 27001 control families on cryptography, access and operations security.
👤
Named Access & Least Privilege
Bind decryption to specific people, scope actions and record identity, IP and timestamp. Clear ownership that maps neatly to Annex A controls.
🛡️
ISO Alignment & Crosswalk Evidence
Designed to support ISO 27001 plus related standards like 27017 and 27018, alongside sector rules such as HIPAA and ITAR. MX blends encryption, policy based access, retention choices and audit ready logs so assessors see proof quickly.
🧾
Audit Packs & Control Mapping Notes
Export activity with context, link events to control objectives and attach reviewer notes. Handy during stage one checks and surveillance visits.
🗂️
Version Integrity & Change History
Pin an approved version, lock during review and keep a tamper evident history. Reduces drift and supports evidence of integrity.
⏲️
Retention Windows & Revocation
Apply time boxed access, revoke instantly and prevent stale links. Keeps circulation tidy which supports records management policies.
🌍
Data Residency & Geo Rules
Constrain access to approved regions using location aware checks. Useful for ITAR sensitive sets and contracts with locality clauses.
👁️
Organisation Wide Activity Ledger
Search views, downloads and forwards with identity, IP and timestamp. Quick answers during internal audits and external reviews.
🔑
SSO & Multi Factor Access
Connect your identity provider then require a second factor for higher risk actions. That blend cuts account takeovers across busy teams.
🚫
No Public Sharing Links
Disable open URLs that drift beyond your perimeter. MX routes sharing through authenticated sessions and named recipients which reduces exposure risk.

FAQs

1
Technology, Compliance & Enterprise Credibility
Does MX guarantee ISO 27001 compliance?

Support, Not Certification: MX gives organizations the technical controls they need to support an ISO 27001 program. Features like strict access rules, detailed audit logs, and our quantum secure patented methodology make it easier to demonstrate alignment. Still, compliance is always a shared responsibility. MX cannot certify your business, but it helps prove the evidence auditors expect.

Key Features:

  • Audit Logs: Every file exchange is recorded and locked, ready for inspection.
  • Data Sovereignty: Shard storage locations can be selected to match ISO jurisdiction rules.
  • Controlled Transfers: Files move only between named users, eliminating the risks of public link sharing.

With 62% of organizations now running a defined encryption strategy [Ponemon Institute], MX provides a solid base for ISO initiatives. Learn more on our Features page.

How does MX help businesses align with ISO frameworks?

Security-Driven Design: MX is engineered to reflect the principles ISO 27001 expects — confidentiality, integrity and availability are built directly into its transfer model.

Alignment in Practice:

  • Confidentiality: End-to-end encryption and ASR ensure only authorized recipients can open files.
  • Integrity: Transfers are logged and verified to prevent tampering.
  • Availability: Optimized speed and redundancy keep transfers reliable for daily business use.

For additional context, see our blog on quantum-proof encryption and how it strengthens ISO-aligned controls.

Why do enterprises choose MX over standard storage platforms for ISO alignment?

Purpose-Built Exchange: Dropbox, Google Drive, and OneDrive are storage tools at heart. MX is different — it’s designed for controlled, auditable exchanges, which makes ISO alignment less complex.

Lower Risk: Files don’t sit in forgotten folders. By removing long-term storage, MX helps reduce the risk of sprawl that auditors often highlight.

Adopted in Critical Sectors: MX is trusted in finance, healthcare and technology — industries where ISO compliance is expected. With 72% of tech companies and 64% of financial firms already relying on enterprise-wide encryption [Statista], MX aligns with this broader move toward stronger protections.

See how enterprises apply MX in practice in our Case Studies.

2
Implementation & Risk Management
How can MX help prepare evidence for an ISO 27001 audit?

Automated Evidence Collection: MX generates comprehensive audit logs for every file event. Each record captures sender, recipient, time, and access outcome, which can be exported directly for audit review.

Simplified Audit Prep: Instead of chasing down scattered records, teams can rely on MX’s reporting tools to prove that policies are consistently enforced.

  • Access Proof: Demonstrates exactly who accessed files and when.
  • Policy Enforcement: Shows expiry settings, download restrictions, and recipient controls in effect.
  • Incident Tracking: Provides visibility into failed or unauthorized attempts.

With 30% of organizations still failing GDPR compliance [Moosend], structured logs like these help avoid the same mistakes during ISO audits. See more detail on our Features page.

What role does MX play in reducing human error during file sharing?

Error Prevention Built-In: ISO 27001 stresses strict control over data handling. MX enforces named-user permissions, so files can’t be sent through open links or mistakenly delivered to the wrong recipient.

Key Safeguards:

  • Expiry Settings: Files retire automatically after a defined period, preventing forgotten exposure.
  • User-Specific Access: Only designated individuals can decrypt the transfer.
  • Full Traceability: Every action is logged, allowing fast correction if mistakes occur.

Since 46% of cyber incidents affect firms with fewer than 1,000 employees [StrongDM], having safeguards that minimize human error is essential for both small and large enterprises.

How does MX support incident reporting and response under ISO frameworks?

Real-Time Oversight: MX provides administrators with detailed activity logs that highlight failed logins, blocked file requests, and unusual sharing patterns. These records form a reliable base for incident response evidence during ISO reviews.

Direct Reporting: Logs can be exported and attached to incident reports or added into risk registers, helping businesses show structured, documented responses during audits.

Proactive Risk Control: Early visibility into irregular activity helps teams contain threats faster, which matters when the average breach takes 258 days to identify and contain [TechTarget].

For practical strategies, visit our article Data Security 101 and learn how MX strengthens response processes.

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  • ISO Support Tools
    MX aligns with ISO frameworks by securing access, providing encryption, and ensuring all file actions are logged in real time.
  • Certified Process Readiness
    MX helps organisations meet ISO expectations by enforcing controls over access, retention, file movement and user activity tracking.
  • Control Mapping
    MX documentation maps directly to ISO 27001 control areas like access management, data transfer, encryption, and continuous audit trails.
  • Access Accountability
    Control who can download, view, or forward files using named-user controls that support ISO 27001 role-based data handling.
  • Large ISO-Conforming Transfers
    Transfer large datasets while adhering to ISO standards using encryption, identity tracking, and protected regional delivery settings.
  • Performance with Compliance
    Fast upload and sharing performance is built into MX’s ISO-aware file delivery tools, ensuring compliance and usability coexist.
  • ISO-Aligned Communication
    All file-linked communications are logged and stored to support ISO expectations for collaboration transparency and documentation.
  • ISO Branding Support
    Create a cohesive user experience while meeting ISO delivery requirements using branded portals and recipient views.
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