Secure File Sharing for Small Business Operations

Provide your small business with secure file sharing that keeps customer and company data protected. My MX Data ensures encryption is standard for every transfer.

Send contracts, invoices, or creative work without worrying about unauthorized access, while maintaining data protection compliance.

No Credit Card Required

As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

Why Businesses Choose My MX Data

Plenty of platforms will move files. MX makes sure they arrive encrypted, tracked, and fully under your control so you can share without second guessing.

It stands out in Security & Compliance, File Control, Team Collaboration, and Enterprise-Grade Transfers.

✅Quantum-Safe Encryption – MX uses its ASR methodology so files are anonymized, sharded, and restored only for intended recipients. ℹ️ How it worksASR (Anonymize, Shard, Restore) breaks files into secure shards, routes them separately, and reassembles them only for verified users — offering stronger protection than AES-256 alone.

✅Transparent Logging – Every send, view, and receipt is recorded so you can always prove who accessed what, and when.

❌Consumer tools like WeTransfer and Google Drive focus on convenience, not compliance or advanced encryption.

MX Security

✅Named User Access – Files can only be opened by approved accounts, keeping control firmly in your hands.

✅Choose Where Data Lives – Pick a region that matches your privacy rules and business comfort zone.

❌Dropbox and similar tools often leave data scattered across uncontrolled servers.

MX File Control

✅Conversations That Stay With Files – Keep feedback and approvals right next to the documents they belong to.

✅Branded Portals – Share files in a space that carries your company’s logo, domain, and colours.

❌Mainstream cloud drives blur work and personal accounts, making professional collaboration harder.

MX Collaboration

✅No File Size Limits – From short PDFs to multi-terabyte archives, MX handles transfers without artificial caps.

✅Secure Intake Portals – Let clients and partners send you files through encrypted, branded links instead of public upload pages.

❌WeTransfer’s 2GB cap and Google Drive’s 750GB/day limit can stall projects that depend on moving large data quickly.

MX File Transfers

How MX Helps You stay Compliant

MX encrypts every exchange end to end, binds access to real people and records a crisp audit trail. Fast for teams, strict for policy, ready for inspection.

HIPAA
Healthcare teams moving patient data need assurance that nothing slips. MX encrypts every exchange and tracks who accessed what which gives hospitals a reliable way to stay aligned with HIPAA.
CCPA
California’s CCPA requires proof that consumer data is handled responsibly. MX keeps a record of every file movement and limits access so businesses can demonstrate privacy commitments without overcomplicating workflows.
SOX
For finance teams under SOX, audit evidence is everything. MX captures a full trail of file deliveries and locks them with encryption so reviewers can confirm that records are accurate and untampered.
GLBA
GLBA demands client confidentiality in financial services. MX answers that with locked transfers, activity logs and restricted access which makes compliance part of the process rather than an afterthought.
FISMA
FISMA oversight calls for strict control of federal data. MX encrypts workflows, restricts permissions and documents all activity which gives agencies a straightforward defense when auditors come calling.
FERPA
FERPA puts student records under strict watch. MX enforces encryption and user level access which ensures schools can share files only with those who truly need them.
ITAR
ITAR rules require technical data to remain tightly controlled. MX enforces encryption and applies geo filters which helps defense contractors keep restricted material within safe boundaries.
CJIS
CJIS compliance means every file tied to law enforcement must be traceable. MX records each step, restricts entry and produces logs that hold up to inspection.
IRS 1075
IRS 1075 calls for strong safeguards around taxpayer information. MX encrypts those documents and provides audit ready logs which lets agencies and contractors prove compliance daily.
NIST 800-171
NIST 800-171 asks contractors to protect controlled unclassified information. MX covers encryption, access oversight and logging which makes adherence a natural part of file exchange.
Feature Description
🔒
Quantum-Safe Encryption Everywhere
MX pairs ASR with AES-256 across sends and storage. Keys are scoped to each exchange which keeps exposure narrow, revocable and private.
👤
Recipient-Bound Access Control
Only named people can open a file. Every view carries identity, IP and timestamp which makes ownership obvious during reviews.
🛡️
Compliance Alignment
Supports familiar frameworks like HIPAA, ITAR, ISO and many more. MX blends encryption, permissioning, retention options and audit ready logs so proof is easy to show.
📩
Delivery Proof & Read Receipts
Confirm a package arrived, was opened and by whom. Disputes shrink and audits move faster with crisp evidence.
🌍
Geo Rules & Residency Locks
Constrain access to approved regions using location aware checks. Vital for export controlled work and regional promises you make to customers.
📦
Large File Performance
Move CAD, imaging and hefty datasets with steady throughput. Integrity checks validate every chunk so heavy files arrive intact and private.
📥
Secure Upload Portals
Collect documents through a clean branded page where encryption starts on entry. Map submissions to projects and route for review without chaos.
👁️
Organization Activity Ledger
Search views, downloads and forwards with identity, IP and timestamp. Export tidy evidence packs for regulators or incident teams in minutes.
🔑
SSO & Multi Factor Access
Connect your identity provider then add a second factor for higher risk actions. Strong access control without clunky hoops for users.
🚫
No Public Links
Block open URLs that drift outside your perimeter. All access flows through authenticated sessions with named recipients which keeps exposure low.

FAQs

1
Technology, Functionality & Credibility
How does MX differ from other secure file sharing platforms used in US businesses?

Engineered for Regulated Workflows: MX is not a consumer cloud drive with a security badge on top. It is built specifically for secure file sharing for business, focusing on verified exchanges rather than hoarding files in indefinite storage.

Patented Encryption Model: Using its quantum secure ASR process (Anonymize, Shard, Restore), MX anonymizes each file, splits it into fragments, and only reassembles it for the authorized recipient. This sharply reduces risk from interception or quantum-level attacks.

Compliance-Focused Design: Each transfer generates a tamper-proof log, supporting frameworks like HIPAA, CCPA, and NIST 800-171. MX doesn’t make legal guarantees, but it gives businesses the practical tools they need to stay aligned.

See a side-by-side breakdown in our Dropbox vs MX article or browse the Features page.

Can MX help with compliance requirements like HIPAA, SOX, GLBA, or NIST 800-171?

Support, Not Certification: MX equips organizations with audit logs, sovereignty controls, and granular access settings that help satisfy frameworks such as HIPAA, SOX, GLBA, FISMA, FERPA, ITAR, CJIS, IRS 1075, and NIST 800-171. These features provide structure without overpromising legal coverage.

Core Capabilities:

  • Complete Transfer Logs: Every action on a file is captured and timestamped.
  • Regional Storage Choices: Shard placement can be restricted to US or approved international zones.
  • Access Controls: Define who can view, download, or retain files, with automatic expiry if required.

With US data breaches averaging $4.88 million in losses [Cobalt], accountability in file sharing is no longer optional. Explore these protections further in our Features hub or browse real-world Case Studies.

Does MX store business files online, or only transfer them?

Transfer-Only Model: MX is not a cloud archive. Files exist only long enough to complete delivery, then they are wiped. This prevents the silent buildup of forgotten data that plagues traditional storage systems.

Why It’s Different: Studies show roughly 60% of files uploaded to sharing services are never accessed again [Varonis]. MX stops that accumulation and focuses entirely on secure, one-time exchange.

Safeguards in Place: Every file is encrypted during transit, linked to expiry dates, and locked to specific recipients. This ensures the file lifecycle is controlled end to end.

For details, check our blog on robust security features or see secure storage solutions if retention is needed.

What encryption technology does MX use to protect sensitive US business data?

Layered Defense: MX combines 256-bit AES encryption with its ASR methodology. Data is anonymized, split into shards, and reassembled only by the named recipient, so no single server ever holds a complete file.

Prepared for Tomorrow: While AES remains the global standard, MX adds quantum-resistant processes. Adoption of such approaches is still below 0.03% worldwide [arXiv], yet they are essential as quantum computing advances.

Additional Safeguards:

  • Full Logging: Every access attempt is recorded.
  • Identity-Based Access: Only verified recipients can decrypt files.
  • No Open Links: Files cannot be shared through uncontrolled public URLs.

Dive deeper in our blog on quantum-proof encryption or see our guide on sending files securely with MX.

2
Efficiency & Business Value
How does secure file sharing with MX improve team productivity?

Cuts Out Friction: MX eliminates the delays of oversized email attachments and unreliable compression tricks. Teams can move gigabyte-scale files in one step, without splitting or re-sending.

Clearer Flow: Automatic audit trails show exactly when and by whom files were received. That visibility saves staff from chasing confirmations or sending reminders.

Real-World Gains: The average enterprise relies on more than 50 different file sharing tools [Computerworld]. Consolidating onto a single secure platform lowers training overhead, trims IT tickets, and prevents fragmented communication.

See tips in our blog on collaboration essentials or explore the Features page.

Can MX support large file transfers between different organizations?

Yes, Purpose-Built for Scale: MX transfers virtually any size file, whether it’s intricate CAD models or dense medical imagery. Speed is preserved and encryption remains intact, even across multiple businesses.

Identity Assurance: Files are reconstructed only for verified recipients. No generic public links, no blind forwarding. This prevents the accidental leaks that happen so often with consumer tools.

Why That Matters: The typical company shares information with 800 or more external domains [Varonis]. MX contains that sprawl by enforcing authenticated, trackable delivery within a structured B2B framework.

See our B2B Secure File Exchange page for details.

What advantages does MX offer over traditional cloud storage platforms?

Security-First Philosophy: Platforms like Google Drive or Dropbox are centered on storage. MX is different. It limits file presence to the exchange itself, preventing long-term exposure that storage-driven models create.

Tailored Features:

  • Quantum-Secure ASR: Files are anonymized, sharded and reassembled only by the intended recipient.
  • Compliance Alignment: Audit logs and access policies help meet US regulations including HIPAA, SOX and FERPA.
  • No Size Barriers: Share massive files without running into restrictive limits, unlike WeTransfer’s capped tiers.

Compare approaches in our Google Drive vs MX guide or view Cloud File Sharing for Business.

How does MX help businesses build trust with clients and partners?

Proof in the Records: Every transfer is logged with who accessed what and when. That transparency reassures clients and reduces doubt during critical engagements.

Branded Confidence: Through white-labelling, MX mirrors your domain, logo and style. Clients see your identity, not a generic platform, which reinforces credibility.

Protecting Reputation: With cybercrime costs projected to reach $10.5 trillion annually by 2025 [Cobalt.io], strong safeguards aren’t optional. MX makes it clear that sensitive data is guarded with professional rigor.

Read how industries from healthcare to finance use MX in our Case Studies.

3
Setup, Support & Integration
Is MX easy to set up for my team without technical expertise?
1. Quick Onboarding: MX is designed to be straightforward from the first login. No advanced IT background is required, and most teams start exchanging files securely within hours.
  • Simple Registration: Staff receive login credentials and can begin secure transfers immediately.
  • Guided Setup: Clear resources explain permissions, expiry controls and audit options step by step.
  • Cloud-Based Access: Everything runs in the browser, so there’s no need for server installs or extra hardware.
2. Smooth Transition: Because MX focuses solely on secure file sharing for business, companies don’t need to migrate vast archives just to get started.
  • Identity-Based Access: Users are added by name, avoiding the complexity of managing large permission trees.
  • Automated Policies: Expiry dates and restrictions can be applied in just a few clicks during setup.
Learn more about onboarding in our Features section.
Does MX integrate with existing workflows or business software?
1. API-Driven Flexibility: MX connects directly with industry systems where compliance and traceability are essential.
  • Engineering & Manufacturing: Metadata APIs link file transfers with PLM and ERP platforms.
  • Healthcare: Transfer patient records securely in line with HIPAA.
  • Finance & Legal: Immutable logs help satisfy regulations like SOX, GLBA and IRS 1075.
2. Everyday Compatibility: MX works alongside Microsoft 365, Teams and Google Workspace without disrupting daily routines.
  • File Handoff: Draft in Word, Excel or CAD, then share the final version securely with MX.
  • No Extra Apps: Everything runs in the browser, removing the need for bulky desktop installations.
For practical examples, read our blog on secure collaboration.
What support is available if my staff encounter issues?
1. Direct Assistance: MX provides responsive help from specialists, with most queries resolved quickly.
  • Help Center: Practical resources and FAQs tailored for non-technical users.
  • Email & Ticketing: Questions go straight to experts familiar with frameworks like NIST 800-171 and CJIS.
  • Account Managers: Enterprise clients are assigned a dedicated contact for faster resolution.
2. Ongoing Training: Updated learning materials support new hires and seasonal staff.
  • Knowledge Library: Guides that reinforce compliant and efficient file handling.
  • Case Studies: Real-world examples of MX in action, available at our Case Studies page.
For quick support, visit our Contact page.
Can I customize MX to reflect my company’s branding?
1. White Label Options: MX can be tailored to reflect your identity, so clients and partners interact with a fully branded environment that feels like your own.
  • Logos & Colors: Apply your corporate style across the interface.
  • Domain Customization: Host MX on a dedicated subdomain for continuity.
  • Client Confidence: Shows that sensitive exchanges are managed under your governance.
2. Enterprise Flexibility: Larger organizations can adapt MX for multiple departments or subsidiaries, ensuring a unified look across the board.
  • Scalable Branding: Suitable for regional offices, subsidiaries or multinational rollouts.
  • Unified Experience: Clients and partners see consistency without third-party branding.
Explore these options on our Features page or start with a Free Trial.

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  • Secure File Sharing
    Designed for regulated teams that need encrypted file exchange, user accountability, and data control across internal and external communication workflows.
  • Audit Logging
    Every file event is tracked with timestamped logs that provide full visibility into sharing activity for compliance and accountability across your business.
  • Compliance-Ready
    MX helps you meet GDPR, ISO, and UK compliance frameworks with encryption, controlled sharing, and built-in audit capabilities across all business activity.
  • Named User Access
    Files are only exchanged between authorised users, preventing generic access or public exposure that weakens security and audit compliance.
  • Large File Support
    MX lets you send large files without hitting upload limits, making it ideal for data-heavy workflows, media, or high-res documents.
  • Fast Global Transfer
    Send files quickly to recipients worldwide using infrastructure that prioritises both performance and encryption during upload and download.
  • Threaded Messaging
    Keep discussions and file handoffs linked in the same platform, reducing email clutter and improving team visibility on every file shared.
  • Custom Branding
    MX allows you to brand the interface, domain, and client experience, creating a seamless and trusted file-sharing environment.
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