Secure File Sharing Software for Professional Use

Use secure file sharing software that prioritizes privacy and accountability. My MX Data replaces risky consumer apps with controlled, compliant systems.

Share files with clients, partners, or internal teams knowing encryption and audit logs are built in from the start.

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As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Using Google Drive for storage works for low-risk data. My MX Data is designed for sensitive, compliance-bound storage with encryption and access control applied by default.

This is most effective in Security & Compliance, File Control, Collaboration and Large File Management.

✅Quantum-Safe File Transfer – MX integrates its ASR methodology into every transaction, reducing the risk of interception or decryption, even from advanced quantum capabilities. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) turns data into anonymised shards, transmits them via isolated secure routes, and reconstructs them only for authorised parties, offering greater security than AES-256.

✅Complete Usage Records – Every transfer is timestamped and logged for easy auditing.

✅Complies with GDPR, UK DPA & ISO 27001 – Balances security and regulatory obligations without unnecessary complexity.

❌WeTransfer stores data without encryption at rest, making it unsuitable for sensitive file handling.

❌Google Drive and Dropbox require configuration changes to be compliant for professional use.

Security & Compliance

✅Named User Permissions – Access is restricted to specific authorised accounts, cutting down risk of unauthorised sharing.

✅Data Region Choice – Pick the storage region that suits your compliance framework.

🟡Standard File Management – Upload, download, and review transfer logs without full DMS complexity.

❌No Real-Time Sync – Focused on secure transfers rather than mirrored updates.

File & Access Management

✅Encrypted File Sharing – Protect data in transit with strong encryption and full activity logs for traceability.

✅Built-In Messaging – Keep related communications alongside each file exchange, reducing lost context.

✅Branded Sharing Experience – Create a portal that reflects your company identity at every interaction point.

🟡No On-Platform Editing – Ensure documents are ready before they are uploaded for secure delivery.

Collaboration

✅No File Size Barriers – Send any size file without worry. Google Drive sets a 750GB daily limit, and WeTransfer’s free service cuts off at 2GB.

✅Branded, Secure File Collection – Enable clients or partners to upload documents through encrypted gateways carrying your own branding. That’s something standard consumer tools simply don’t provide.

❌No Long-Term Storage Capability – MX is designed for active transfer workflows, not for holding files indefinitely as services like Dropbox or OneDrive do.

File Transfer & Storage

How MX File Sharing Software supports Compliance

Software should keep you safe, not slow you down. MX encrypts every exchange end to end, ties access to named users and preserves an audit trail you can hand to reviewers. Quick to run, hard to misuse, ready for scrutiny.

HIPAA
HIPAA compliance is tough without the right software. MX’s encrypted transfers and access logs mean medical teams can rely on it for secure file sharing that meets the standard.
CCPA
Privacy laws like CCPA require software that tracks activity and enforces permissions. MX delivers both, so businesses can prove consumer data was shared properly.
SOX
SOX requires that digital exchanges remain auditable. MX provides the software foundation, encryption plus logs, that finance teams need.
GLBA
GLBA focuses on consumer financial data. MX software encrypts file sharing and tracks user activity which helps institutions show they have handled data with care.
FISMA
FISMA oversight means federal contractors need reliable software. MX applies encryption, permissions and audit logs which satisfies compliance directly.
FERPA
FERPA obligations extend into any education software. MX encrypts student file sharing and makes sure access is locked to the right people.
ITAR
ITAR places heavy restrictions on defense data. MX software applies encryption and geo controls which prevents files from being accessed outside permitted regions.
CJIS
CJIS compliant sharing requires strong software guardrails. MX provides encryption, user logs and traceability to protect law enforcement data.
IRS 1075
IRS 1075 covers tax records handled through software too. MX encrypts and logs every file exchange which aligns with those expectations.
NIST 800-171
NIST 800-171 is about disciplined controls. MX software applies encryption, auditing and access permissions which makes compliance straightforward.
Feature Description
🔒
Encryption-first Architecture
MX pairs ASR with AES-256 for every transfer. Keys are scoped to the package which keeps content private as it moves between teams and partners.
👤
Recipient-bound Decryption
Only named users can open a file. You see who accessed what and when which removes guesswork during audits.
🛡️
Compliance Alignment for Software Deployments
Designed to support frameworks like HIPAA, ITAR, ISO and many more. MX combines encryption, policy based access, retention options and audit ready logs so reviewers get clear proof without heavy admin.
📩
Proof of Delivery & Open Events
Confirm that a package arrived, was opened and by whom. Useful for regulatory responses, client disputes and legal holds.
🗂️
Policy Engine & Retention Controls
Set expiry windows, revoke access instantly and enforce least-privilege behaviour. Keeps circulation tight and tidy across busy teams.
📦
Large Payload Ready
Move CAD models, media and datasets without imposed size limits. Throughput stays steady while encryption and tracking remain intact.
🔐
Branded Request Portals
Give clients a clean way to send files into the right workspace. Encryption applies from first byte which keeps intake controlled and tidy.
👁️
Organisation Activity Timeline
Search a precise history of views, downloads and forwards with identity, IP and timestamp. Fast answers during incidents and routine reviews.
🔑
SSO & Multi-Factor Access
Connect your identity provider then require a second factor for higher risk actions. That blend cuts account takeovers across large user bases.
🚫
No Public Sharing Links
Disable open URLs that drift beyond your perimeter. MX routes sharing through authenticated sessions and named recipients which reduces exposure risk.

FAQs

1
Technology, Security & Core Functionality
How is MX different from typical file sharing software?

Purpose-Built for Business: MX is not a general storage tool. It focuses on secure exchange between named users, removing the uncertainty of open links and shared folders that often linger without oversight.

Patented Security: Its ASR process (Anonymize, Shard, Restore) fragments data, scrambles the pieces, and reassembles them only at the approved destination. That’s very different from platforms that rely solely on traditional encryption layers.

For a practical comparison, see our guide on Dropbox vs MX.

Does MX guarantee compliance with HIPAA, CCPA, or other standards?

Compliance Support: MX does not claim to deliver compliance on its own. What it provides is the framework — immutable audit logs, user-level permissions, and sovereignty controls — that helps organizations align with HIPAA, CCPA, SOX, GLBA, and NIST 800-171.

Reducing Risk: Instead of manual reporting or scattered evidence trails, MX captures exchanges in real time. That reduces the burden when auditors request proof of security controls.

Explore more in our blog on secure file transfer and compliance.

How does MX make sure files don’t remain online unnecessarily?

Exchange-Only Design: MX moves data securely, then removes it once delivery is complete. Nothing sits in dormant folders waiting to be forgotten.

Why It Matters: Research shows nearly 60% of uploaded files on consumer platforms are never accessed, creating long-term exposure [Varonis]. MX avoids this by focusing solely on short-lived, tightly controlled transfers.

Read more about these protections on our Robust Security Features page.

What encryption standards does MX apply?

Layered Protection: MX uses AES-256, widely trusted across federal systems, and enhances it with its quantum-secure patented methodology. Files are anonymized, sharded, and reassembled only by approved recipients.

Quantum-Ready: Adoption of quantum-resistant practices remains below 0.03% worldwide [arXiv]. MX equips agencies and enterprises with protection designed for both today and tomorrow.

For technical insight, see our blog on quantum-proof encryption.

2
Cost & Profitability
What are the costs of adopting MX compared to standard file sharing software?

Focused on Exchange: MX pricing is tied to secure transfers, not unlimited cloud storage. That means organizations only pay for compliance-ready exchanges instead of paying for terabytes of files that no one ever touches.

Straightforward Pricing: Core features like encryption, audit logs, and user-level controls are included as standard. No hidden tiers, no costly bolt-ons that often appear with traditional vendors.

Review current options on our Pricing page or start a Free Trial to test value directly in your workflows.

How quickly can businesses see a return on investment?

Risk Avoidance: By eliminating practices like unsecured email attachments or open-link transfers, MX reduces the chance of a data breach. With the average cost of a US breach at $9.48 million in 2023 [IBM], even one prevented incident can pay for years of platform use.

Operational ROI: Staff spend less time chasing file versions or repairing failed transfers. The time saved translates into tangible returns almost immediately after rollout.

See how secure file exchange drives profitability in our Case Studies.

Does MX reduce hidden compliance costs?

Yes, Compliance Features Built-In: MX includes immutable logs, sovereignty controls, and named-user restrictions without extra licensing. This cuts reliance on third-party compliance add-ons or expensive consulting fees.

Avoiding Penalties: US regulators issue substantial fines under HIPAA, CCPA, and GLBA. By making audit evidence easier to produce, MX helps organizations minimize both penalty risk and legal overhead.

For deeper detail, explore our dedicated compliance pages: HIPAA and CCPA.

Can MX replace multiple tools and reduce IT overhead?

Yes, Consolidation Matters: Many businesses run separate systems for transfers, audit reporting, and client exchanges. MX brings these together in one secure, auditable platform, lowering subscription sprawl and simplifying administration.

Cloud-Driven Efficiencies: With no reliance on on-premises servers, IT teams spend less time patching or managing infrastructure. That shift alone produces meaningful cost reductions over time.

See how MX compares to mainstream platforms in our guides on Dropbox vs MX and WeTransfer vs MX.

3
Setup, Support & Integration
How easy is it to deploy MX file sharing software across a business?

Fast Deployment: MX is cloud-first, so there’s no need for heavy installation or specialist hardware. Most teams are exchanging files securely the same day they’re onboarded.

Low Learning Curve: The interface is intentionally simple. Staff adapt quickly without the productivity dips that often come with complex enterprise tools.

See the walkthrough on our Features page, or experience onboarding directly with a Free Trial.

What kind of technical support does MX provide?

Specialized Help: Every plan includes access to security-focused support staff, not generic call centers. Questions about compliance, encryption, or permissions are handled by people who know the subject.

Helpful Resources: Teams have access to documentation, onboarding materials, and best-practice guides that make it easy to bring new hires up to speed.

You can also contact us directly via the Contact Us page for tailored advice.

Does MX integrate with existing workflows?

Yes, through Metadata APIs: MX connects with finance, healthcare, and legal systems, embedding audit logs and transfer tracking into existing processes without requiring deep custom builds.

Flexible Use: Many organizations pair MX with storage platforms like Microsoft OneDrive or Google Drive. MX adds compliance-grade exchange while letting teams keep their familiar editing tools.

Dive deeper in our article on secure collaboration.

Can MX be customized to reflect our brand?

Yes, White Label Options: Businesses can apply their own logos, colors, and domain. Every exchange looks professional and consistent with corporate identity.

Client-Facing Advantage: A branded environment reassures clients that sensitive material is shared through a trusted and secure system.

For examples, review our Case Studies.

Stay Updated With the Latest in the Industry​

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Try All Of Our Features Free for 7 Days!

To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

  • File Sharing Platform
    Combine file transfer, access monitoring, and secure messaging in one system to streamline how files are handled across teams.
  • Full Sharing Suite
    MX includes encrypted sharing, messaging, activity tracking and user access control - all in one easy-to-use platform.
  • Software-Based Safeguards
    No additional plugins or tools required - MX software handles encryption, tracking, and permissions inside your existing workflow.
  • Identity-Based Permissions
    Define file access using user identity, role, or group to prevent oversharing and limit accidental data disclosure.
  • Uncapped File Handling
    Use MX software to send any file size, removing barriers during projects that involve CAD files, data dumps or creative assets.
  • Fast-Loading Interface
    MX software is built for speed, allowing users to navigate, upload, and distribute files with minimal system overhead.
  • Built-In Messaging
    Messaging is built into the file platform so users can communicate securely about file contents without using email.
  • Whitelabel File Sharing
    Apply your company look and feel across the software interface, so your teams always operate under a unified brand.
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