ITAR Compliant File Transfer for Restricted Data

Ensure ITAR compliance with file transfers designed for controlled technical data. My MX Data applies encryption, sharding, and strict access control.

Only authorized users can access export-controlled information, keeping you aligned with regulations.

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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

ITAR compliance leaves no room for error. My MX Data ensures controlled transfers, strict user verification, and secure storage for restricted data handling.

It excels in Security & Compliance, File Control, Collaboration, and Export-Controlled Data Management.

✅Secure Handling for ITAR Data - MX applies its ASR methodology to control technical data covered by export laws. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) anonymizes controlled files, breaks them into encrypted shards, stores them in physically and logically separated locations, and reconstructs them only for verified personnel, exceeding AES-256 levels.

✅Strict User Verification - Access is limited to authorised individuals who meet ITAR eligibility rules.

✅Complies with ITAR, CCPA, and ISO 27001 - Embeds strong encryption and audit logging into controlled file workflows.

❌WeTransfer offers no ITAR-specific controls or verification processes.

❌Google Drive and Dropbox are not designed for ITAR compliance without heavy modification.

ITAR Secure Handling

✅Named User-Only Sharing – Export-controlled files are accessible only to designated, approved individuals.

✅Specific Data Hosting Location – Keep sensitive defense-related data stored only in approved, ITAR-compliant regions.

🟡Targeted File Handling – Upload, download, and track transactions without loading a full document management suite.

❌No Persistent Syncing – Files are moved intentionally and securely, not automatically mirrored across systems.

ITAR File Management

✅ITAR-Compliant Transfers – Share defence-related technical data only through encrypted, access-controlled channels approved for ITAR compliance.

✅Secure Conversations – Keep sensitive project discussions inside the protected workspace linked to the relevant files.

✅Defense-Branded Portals – Operate from a custom-branded environment that aligns with your organization’s security protocols.

🟡No Real-Time Document Edits – Finalize and vet files offline before uploading for compliant distribution.

ITAR Collaboration

✅Transfer Without Size Limits – Send controlled technical data or large defense files without hitting upload caps. Google Drive enforces 750GB/day, and WeTransfer free halts at 2GB.

✅Encrypted ITAR-Compliant Portals – Provide a secure intake point for partners, ensuring regulatory control during transfer.

❌No Archiving Function – MX is built for movement of sensitive files, not indefinite storage like Dropbox or OneDrive.

ITAR File Transfers

How MX Supports ITAR Compliance

ITAR cares where files live, who opens them and how that access is proven. MX encrypts every transfer, enforces strict geo rules and ties decryption to named people. You get fast collaboration with hard guardrails and evidence that holds up.

HIPAA
HIPAA is not the obvious fit here, but some defense contractors handle medical records for staff. MX encrypts and logs them to maintain compliance.
CCPA
CCPA overlaps with ITAR in California defense firms. MX applies permissions and records access which proves consumer data was respected while restricted designs stayed secure.
SOX
SOX controls matter for publicly traded defense suppliers. MX logs financial file transfers and encrypts content, lining up with both SOX and ITAR demands.
GLBA
GLBA links in for defense companies offering financial services to staff. MX encrypts those files and provides logs to maintain confidentiality.
FISMA
FISMA is almost always alongside ITAR in defense contracts. MX enforces encryption, strict access control and geo restrictions to align with both.
FERPA
FERPA touches research universities working on defense projects. MX encrypts student linked files and restricts access, balancing FERPA and ITAR.
ITAR
ITAR is the headline. MX enforces encryption, applies geographic restrictions and creates logs which proves technical data never left authorized territory.
CJIS
CJIS overlaps when defense projects involve law enforcement data. MX encrypts and tracks those files which satisfies both standards.
IRS 1075
IRS 1075 is less common in defense but still applies in payroll or tax. MX encrypts records and keeps detailed access logs.
NIST 800-171
NIST 800-171 runs parallel with ITAR requirements. MX encrypts CUI and applies controls that make compliance auditable.
Feature Description
🌐
Export-Control Geo Fencing
Permit access only from approved countries and networks. MX checks location at open time which keeps restricted designs inside allowed zones.
🔒
Encryption Everywhere, Keyed per Exchange
MX pairs ASR with AES-256 in transit and at rest. Keys are scoped to the exchange so access stays narrow, traceable and revocable.
👤
Recipient-Bound Decryption & Screening Hooks
Only named users can open files. Tie access to HR or vendor screening status so disqualified personnel never get through the gate.
🖼️
Controlled Viewing & Smart Watermarks
Render sensitive PDFs and images in view only mode with per user watermarks. Deter leaks while preserving fast review cycles with partners and suppliers.
🏗️
Supplier & Sub-tier Segmentation
Fence workspaces by program and tier. Apply tighter limits for offshore teams and keep audit visibility across primes, subs and labs.
📜
Evidence-Grade Audit Trails
Every view, download and forward lands in a tamper evident ledger with identity, IP and timestamp. Export neat reports when investigators ask for receipts.
🌍
Data Residency & Key Locality Options
Keep data and keys inside approved regions. Useful for programs that mandate onshore processing and jurisdiction aware key custody.
⏲️
Expiry Windows, Revocation, Offline Eviction
Set time boxed access, revoke instantly and invalidate stale sessions. If someone leaves a project, their access stops cold, even if a link lingers.
📦
Large CAD & Media Transfers
Move drawings, assemblies and test video without imposed size caps. Integrity checks validate every chunk so heavy files arrive intact and private.
🛡️
Compliance Alignment for Export Controls
Built for ITAR with support for adjacent frameworks like NIST 800-171, ISO and many more. MX blends encryption, geo rules, least privilege and audit ready logs so reviewers see clear proof fast.
🔑
SSO, MFA & Hardware Key Support
Connect your IdP, require a second factor and support hardware tokens for high risk roles. Strong authentication without clunky detours for engineers and reviewers.
🚫
No Public Links by Design
Block open URLs that wander outside your perimeter. Access flows through authenticated sessions with named recipients which keeps exposure low across programs.

FAQs

1
Security, Access & Regulatory Alignment
How does MX support ITAR-controlled data exchanges?

Restricted Access: MX ensures only verified, named recipients can receive technical data subject to ITAR controls. Files can’t be shared through public links or forwarded outside the intended chain.

Encrypted by Default: Every transfer is locked with AES-256 and reinforced by MX’s ASR process (Anonymize, Shard, Restore). This reduces the risk of export-controlled files being intercepted or duplicated.

Learn more about this approach in our article on quantum-proof encryption.

Can MX help demonstrate compliance during ITAR audits?

Audit-Ready Logs: Every upload, download, and access attempt is recorded in immutable logs. These records are vital during ITAR compliance checks to prove that controlled data never left approved channels.

Practical Advantage: Instead of piecing together email trails, auditors can review a single, authoritative record from MX.

For more technical features, see our Features page.

Does MX prevent unauthorized foreign access to ITAR-regulated data?

Yes, Geo-Control Options: MX allows shards to remain confined to US-based servers, ensuring ITAR requirements around data residency are respected.

Identity-Based Security: Files only reconstruct for the intended, approved recipient. This makes it much harder for unapproved foreign entities to access controlled data.

To explore alignment with other US regulations, visit our section on NIST 800-171.

2
Efficiency, Usability & Ongoing Support
Is MX easy to use for staff who aren’t compliance experts?

Yes, Straightforward Design: MX is intentionally simple. Staff can send or receive ITAR-regulated files without navigating complex permission trees or advanced settings.

Built-In Safeguards: Controls like expiry dates, identity-based access, and logging are applied in the background, so compliance guardrails are maintained without slowing down daily tasks.

For a full overview of user-friendly features, visit our Features page.

How does MX save time compared to traditional ITAR file-sharing methods?

No More Manual Tracking: Email chains and FTP servers often require staff to log file movements by hand. MX generates immutable logs automatically, cutting out unnecessary admin.

Scalable Transfers: Large technical files like CAD drawings or engineering schematics can be moved securely without size restrictions, avoiding the delays that come with splitting data into smaller parts.

Explore efficiency tips in our blog on accelerating secure file transfers.

What kind of support is available for businesses handling ITAR-controlled data?

Specialist Assistance: MX provides responsive support tailored to compliance-heavy industries. Questions around ITAR workflows can be addressed directly by knowledgeable staff.

Ongoing Resources: The knowledge base, training guides, and optional onboarding help businesses keep teams aligned, even as new employees join or requirements change.

See how others manage compliance challenges in our Case Studies.

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