Small Business Data Storage with Strong Security

Give your small business secure data storage that meets compliance standards. My MX Data offers business-grade protection for all file types.

Protect records, creative work, and operational files with encryption and access control suited to your needs.

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As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
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Polestar
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M0VE
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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Small business data storage should be cost-effective yet fully protected. My MX Data uses encrypted storage, permission layers, and automated backups to keep information intact.

It performs well in Security & Compliance, File Control, Collaboration, and Data Management.

✅Storage Designed for Small Teams - MX applies its ASR methodology so your files stay private and under your control from day one. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) instantly anonymizes each file, splits it into encrypted shards, stores them in separate secure zones, and reassembles them only for verified users, giving stronger protection than AES-256 alone.

✅Simple Audit Trail - Every file access is tracked with clear logs, so you know exactly who viewed or downloaded.

✅Meets HIPAA, CCPA & ISO 27001 requirements - Offers role-based permissions so only authorised staff can view or handle sensitive content.

❌WeTransfer isn’t made for ongoing storage and doesn’t encrypt files once uploaded.

❌Google Drive and Dropbox may require extra paid features to match compliance needs.

Small Business Storage Security

✅Access for Named Users Only – Small business data is kept private by limiting access to approved accounts only.

✅Select Your Data Location – Choose where files are stored to fit your legal and operational needs, and keep them there consistently.

🟡Basic File Tools – Store, retrieve, and review history in a lightweight interface without excess system features that go unused.

❌No Live Synchronization – Files remain secure in storage, not mirrored continuously across devices.

File Management for Small Business Storage

✅Secure File Storage – Keep business documents protected with encryption at rest and during transfer, ensuring they remain private and tamper-free.

✅Built-In Conversations – Discuss projects directly alongside stored files, reducing confusion and centralizing important details.

✅White-Labeled Interface – Present staff and clients with a storage environment that matches your brand’s tone and visuals.

🟡No File Authoring – All document creation and editing should happen before uploading for storage.

Collaboration for Small Business Storage

✅Move Files Without Size Caps – From design portfolios to large inventory spreadsheets, transfer what you need without restrictions. Google Drive enforces a 750GB/day limit, and WeTransfer free stops at 2GB.

✅Short-Term Secure Holding – Files are kept just long enough for safe delivery using encrypted, branded portals. Consumer platforms usually lack this focused approach.

❌Not Long-Term Storage – MX moves and protects files for delivery, but it’s not meant for indefinite archiving like Dropbox or OneDrive.

Data Management for Small Business

How MX Protects Small Business Data Storage

Small teams still carry big risks. MX encrypts data at rest, binds access to named users and preserves an audit history you can hand to anyone. Easy to run, fiercely protective, built for long retention.

HIPAA
A small clinic might not have full IT staff, but HIPAA still applies. MX encrypts stored medical records and records every access so even lean operations stay compliant.
CCPA
CCPA does not skip over startups. MX lets small businesses store customer files with strict permissions and logged access which proves privacy obligations are met.
SOX
SOX occasionally touches smaller firms, and when it does, storage matters. MX encrypts financial documents and builds clear trails that auditors respect.
GLBA
GLBA requires even small financial advisers to protect data. MX provides encryption at rest and oversight tools that demonstrate confidentiality.
FISMA
Federal subcontractors, no matter how small, face FISMA reviews. MX secures stored data with encryption and permissions that match federal expectations.
FERPA
Private schools and colleges need FERPA compliance in storage. MX encrypts student files and enforces user level access which keeps privacy intact.
ITAR
ITAR compliance can feel heavy for small defense suppliers. MX keeps stored technical files encrypted and geo restricted which makes audits less intimidating.
CJIS
Local agencies or contractors face CJIS expectations around evidence storage. MX encrypts files, logs access and keeps records detailed enough for oversight.
IRS 1075
IRS 1075 covers storage of taxpayer information too. MX encrypts those files and records retrievals which eases compliance stress for small businesses.
NIST 800-171
Small contractors tied to federal projects can lean on MX to meet NIST 800-171. Encryption, role based access and audit logs cover storage needs.
Feature Description
🔒
Encryption at Rest, Always On
MX pairs ASR with AES-256 for every stored object. Keys stay scoped to the dataset which keeps content private across long retention windows.
👤
Named Access with Simple Roles
Grant view or retrieve rights to specific people or partners. Every access is tied to identity, IP and timestamp so ownership never blurs.
🛡️
Storage Compliance Alignment
Supports audits across familiar standards like HIPAA, ITAR, ISO and many more. MX blends encryption, policy based access, retention options and audit ready logs so reviewers see proof quickly.
📜
Immutable Activity Ledger
Track views, edits and retrievals in a tamper evident log. Search fast, export clean reports and answer tough questions without scrambling.
⏲️
Retention Presets & Legal Holds
Apply short or multi year retention, pause deletion for litigation and revoke access in one click. Less sprawl, tighter control, calmer audits.
🌍
Geo Rules & Data Residency
Keep stored data inside approved regions using location aware controls. Helpful for ITAR restricted archives and contracts with locality clauses.
🧱
WORM & Version Integrity
Enable write once, read many for sensitive sets, lock versions during review and keep a traceable change history for integrity checks.
📦
Large Object Support without Limits
Store imaging, CAD and hefty exports without imposed size caps. Encryption and tracking remain intact across very large objects.
🔑
Admin-Light SSO & MFA
Plug into your identity provider and add a second factor for higher risk actions. Strong access control without a full time admin.
🚫
No Public Storage Links
Turn off open URLs that leak beyond your perimeter. Access runs through authenticated sessions with named recipients which keeps exposure low for archived material.

FAQs

1
Control, Security & Simplicity
How does MX make secure storage simple for small businesses?

Built for Small Teams: MX avoids unnecessary complexity and keeps secure data storage front and center. Staff can upload, manage and track files with little to no training.

Automatic Safeguards: Every file is encrypted during transfer and while stored, so businesses gain strong protection without hiring dedicated IT specialists.

See the full Features set designed for business use.

Does MX help protect small businesses from cyber risks?

Yes, With Proactive Protection: Small businesses are prime targets, with 61% of SMBs reporting cyberattacks in recent years [StrongDM]. MX lowers exposure through restricted user access, short-term storage, and immutable audit trails.

Future-Ready Security: The ASR process (Anonymize, Shard, Restore) provides resilience against advanced threats, including the rise of quantum decryption attempts.

Dive deeper in our article on quantum-proof encryption.

How does MX balance affordability with enterprise-grade security?

Cost-Effective Scaling: MX offers plans suited to smaller budgets but keeps the same enterprise-grade safeguards that larger corporations depend on.

Financially Smart: Preventing breaches is far cheaper than fixing them. With the average breach costing $4.88 million globally [Cobalt.io], reducing risk delivers immediate value.

Explore plan options on our Pricing page to find what fits SMEs best.

2
Compliance & Everyday Usability
Does MX help small businesses meet US compliance requirements?

Compliance-Friendly Features: MX includes audit logs, regional storage controls and identity-based access that support alignment with regulations such as HIPAA, CCPA and NIST 800-171. These features don’t guarantee compliance but give small businesses the right technical foundation.

Why This Matters: Non-compliance is expensive. US companies paid billions in penalties and settlements last year alone [Cobalt]. Having built-in safeguards makes audits and regulatory checks less daunting.

See our dedicated compliance resources on Features or explore specific standards in the compliance section.

Is MX easy for non-technical staff to use day to day?

Yes, Straightforward Design: The interface is made for daily use. Uploads, permissions and transfers can be handled in seconds, even by staff with limited technical knowledge.

Practical Time Savings: Employees already manage thousands of files in cloud tools [Digital Guardian]. MX keeps this workload manageable by streamlining secure exchanges and cutting out confusing steps.

For real-world usage, see our Case Studies.

How does MX support collaboration with external partners?

Identity-Based Exchange: Files can only move between verified recipients. There are no open links, and every action is captured in an audit log.

Temporary Storage Model: Files exist only for the transfer period. Once delivered, they are removed, lowering the chance of information hanging around in shared drives or inboxes.

Read our blog on secure collaboration to see how small businesses protect themselves when working with outside partners.

3
Scalability & Support for Growth
Can MX scale as our business expands?

Yes, Built to Grow: MX adapts smoothly as your team adds new users or starts moving larger volumes of data. It supports small businesses as well as mid-sized firms without the headaches of system reconfiguration or disruptive migrations.

Market Insight: With SMBs expected to allocate more than half of their IT budgets to cloud services [CloudZero], using a scalable platform keeps costs predictable while ensuring performance.

See how other US businesses have scaled securely in our Case Studies.

What support options are available for growing teams?

Reliable Support: MX offers responsive customer service, onboarding guidance and access to resources like the FAQ and Blog.

Ready for Change: As teams grow or turnover happens, training remains straightforward. The interface is designed for non-technical staff, so new employees can get up to speed quickly without long training sessions.

Will MX remain affordable as storage and security demands increase?

Predictable Pricing: MX keeps costs clear by avoiding inflated storage fees. Plans scale with user activity and business needs rather than charging for unused storage space.

Why It Matters: Research shows 46% of all breaches hit companies with fewer than 1,000 employees [StrongDM]. Affordable, enterprise-grade protection helps smaller firms reduce risk while competing effectively.

Compare available plans on our Pricing page.

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  • Compliant File Exchange
    MX supports SME compliance with tools for encrypted transfers, named access, and short-term regional file handling.
  • Short-Term SME Storage
    Store business files just long enough for secure handoff or review, with encryption, activity logging and access expiry.
  • Flexible Compliance Tools
    Support regulatory alignment with user-specific logs, policy-based expiry, and end-to-end encryption tailored for SME needs.
  • User-Controlled Sharing
    SMBs can assign sharing rights by recipient to ensure compliance and limit access to only those intended to see a file.
  • Send Without Limits
    SMBs can send full presentations, video guides, or product packs in one secure transfer without needing cloud storage accounts.
  • SMB Upload Speed
    MX provides secure, fast upload speeds for small businesses sharing files with suppliers, partners, or clients.
  • Simple Collaboration Threads
    Small teams can add quick comments to uploaded files to simplify workflows and reduce confusion around next steps.
  • SMB Whitelabelling
    Build brand confidence with upload pages and handoff portals that reflect your company, even as a growing team.
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