Cloud File Sharing Designed for Business Use

Share documents through cloud file sharing designed specifically for business needs. My MX Data replaces generic tools with controlled, compliant exchanges that safeguard data at all stages.

From team projects to client deliverables, our secure cloud sharing keeps files encrypted in transit and at rest, with detailed audit logs to prove exactly who accessed them.

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As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Most cloud sharing tools focus on convenience. My MX Data balances speed with auditable encryption, granular controls, and transparent delivery records so businesses can share without risk.

It excels in Security & Compliance, File Control, Collaboration, and Large File Transfer.

✅Quantum-Ready Encryption – MX uses its ASR methodology to protect shared files against current and emerging decryption risks. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) converts files into anonymized shards, routes them over separate secure channels, and restores them only for authorized recipients, providing stronger protection than standard AES-256.

✅End-to-End Activity Logging – Every share, view, and download is timestamped for transparent oversight and audit readiness.

✅Supports HIPAA, CCPA & ISO 27001 – Combines encryption and precise access control to help maintain compliance in daily sharing.

❌WeTransfer lacks encryption at rest, which is risky for sensitive business exchanges.

❌Google Drive and Dropbox often require additional configuration before they align with enterprise compliance expectations.

Cloud File Security

✅Access by Named Individuals Only – File access is restricted to specific accounts, helping to keep sensitive material safe.

✅Customizable Data Region – Choose the country or region where your files are hosted to align with compliance obligations.

🟡Simple File Handling – Capable of uploads, downloads, and activity tracking without the extra layers of an enterprise DMS.

❌No Real-Time Sync – This is built for secure exchanges, not live file mirroring.

Cloud File Management

✅Secure Cloud Handoffs – Share files from your cloud space with encryption and detailed logs that confirm every recipient and timestamp.

✅Messaging Where It Matters – Keep quick updates and clarifications next to the files themselves, avoiding fragmented conversations across multiple apps.

✅Your Brand, Your Portal – Clients and colleagues see your company identity across each interaction, from notifications to downloads.

🟡Edits Outside The Platform – Make changes locally before sending the polished version.

Cloud Collaboration

✅Unlimited File Volume – Whether it’s a handful of project files or a complete system backup, there’s no daily size restriction. Compare that with Google Drive’s 750GB limit or WeTransfer’s 2GB free tier.

✅Custom Secure Upload Links – Receive data through encrypted, branded portals that align with your corporate identity. Public file sharing tools can’t match that control or security.

❌Not for Long-Term Storage – MX moves files securely between parties, rather than storing them for months or years.

Cloud File Transfer

How MX Cloud File Sharing for Business supports Compliance

Cloud collaboration should feel quick, careful and provable. MX encrypts every file end to end, ties access to real people and preserves a sharp audit trail across your tenants and partners.

HIPAA
Cloud use in healthcare only works if HIPAA is respected. MX encrypts every file and records user activity so clinics can share patient information in the cloud with confidence.
CCPA
CCPA obligations do not vanish in the cloud. MX enforces user specific access and provides auditable logs which lets businesses prove consumer data stayed protected online.
SOX
SOX requires accurate reporting and cloud platforms can complicate that. MX creates an auditable chain of custody with encryption at every step so compliance does not slip when records move online.
GLBA
GLBA expects financial data to stay private regardless of storage model. MX ensures cloud file sharing comes with encryption and full visibility which keeps client trust intact.
FISMA
Agencies using cloud services face FISMA checks. MX brings encrypted exchanges, permission systems and logging tools that keep federal data safe in transit and at rest.
FERPA
Schools need cloud collaboration but cannot risk FERPA violations. MX enables encrypted sharing of student files with access tied to specific users which protects privacy.
ITAR
ITAR requires strict limits on where technical files travel. MX enforces geographic boundaries and encryption which gives defense firms control when using cloud sharing tools.
CJIS
CJIS demands that law enforcement records remain protected in cloud exchanges. MX delivers access logs and encryption which makes compliance part of everyday practice.
IRS 1075
IRS 1075 applies to taxpayer files whether stored locally or in the cloud. MX encrypts them and documents each view or download which maintains accountability.
NIST 800-171
Contractors subject to NIST 800-171 can use MX cloud file sharing to encrypt CUI, restrict access and generate full logs ready for audit.
Feature Description
🔒
Encryption-First Cloud Sharing
MX pairs ASR with AES-256 for every file. Keys are scoped to each exchange which keeps content private across clouds, regions and partners.
👤
Named Recipient Control
Bind decryption to real people with least privilege rules. Each open carries identity, IP and timestamp so ownership is never in doubt.
🛡️
Cloud Compliance Alignment
Designed to support audits across common standards like HIPAA, ITAR, ISO and many more. MX blends encryption, policy based access, retention options and audit ready logs so reviewers see clear proof fast.
📜
Cloud Chain of Custody Logs
Capture delivery, opens and downloads in a tamper evident ledger. Export tidy evidence packs to satisfy auditors or answer incidents quickly.
🌍
Geo Rules & Residency Locks
Keep access inside approved regions with location aware checks. Ideal for export controlled designs and regional promises you make to customers.
🔑
SSO, MFA & Session Controls
Connect your IdP, require a second factor and enforce auto timeouts. Strong authentication with a clean, familiar sign in flow for users.
🔗
API, Graph & SFTP Bridges
Automate cloud exchanges from ERPs or case systems. Encryption, access checks and logging stay intact even when machines send the files.
💧
Watermarking & View-Only Mode
Share sensitive PDFs in a restricted viewer, stamp per user watermarks and still track every action. Deters leaks while keeping reviews smooth.
📦
Large Payload Acceleration
Move CAD, media and multi gigabyte datasets without imposed size caps. Integrity checks validate every chunk so heavy files arrive intact and private.
🧭
Retention Windows & Remote Revocation
Time box access, revoke in one click and stop stale sessions. Tighter circulation supports privacy by design across cloud workspaces.
🚫
No Public File Links
Block open URLs that leak beyond your perimeter. All access flows through authenticated sessions and named recipients which keeps exposure low in the cloud.

FAQs

1
Technology & Security
How does MX compare to traditional cloud file sharing for business?

Traditional platforms like Google Drive or WeTransfer are designed around storing and sharing files indefinitely. MX works differently. It focuses purely on secure file sharing for business, using a quantum secure patented methodology that anonymises, shards and restores data only for verified recipients. This design removes the exposure that comes with open links and public file hosting.

While many cloud services prioritise collaborative editing, MX specialises in controlled and auditable transfers. Every recipient is named, every transfer is logged, and expiry policies ensure files are not left accessible longer than necessary. To compare features side by side, visit our Features page or our blog article Google Drive vs My MX Data.

Does MX offer cloud convenience without security trade-offs?

Yes. MX provides the same cloud accessibility businesses expect, but with stronger safeguards. Uploading and downloading are quick, yet every file movement is encrypted and logged. That balance means companies retain flexibility while keeping governance front and center.

Research shows 39% of all business data in the cloud is used for file sharing [6sense]. MX ensures those exchanges are safeguarded from beginning to end, making it far more suitable for firms that must align with US frameworks like HIPAA, SOX or GLBA than consumer-grade tools.

How does MX protect files in transit versus in storage?

MX applies 256-bit AES encryption together with its quantum secure patented methodology during both transfer and temporary storage. The difference lies in how it treats files at each stage. In transit, data is anonymised and split into shards, so intercepted packets are useless. For temporary storage, encryption is paired with expiry dates and access restrictions to reduce exposure.

  • In Transit: Data is anonymised and fragmented into sharded packets resistant to interception.
  • At Rest: AES encryption plus optional data sovereignty controls keep files protected until delivery is complete.
  • Expiry: Files are automatically removed after set timelines, avoiding unnecessary retention.

This layered approach helps businesses facilitate compliance with standards such as HIPAA, NIST 800-171 and IRS 1075. For more detail, see our HIPAA overview or read our blog on quantum-proof encryption.

2
Business Value & Scalability
Can MX scale with company growth?

Yes. MX is designed to support small businesses as well as global enterprises. Growth does not require a rebuild or migration. Organisations can expand user numbers, choose storage regions to meet sovereignty rules, and integrate with enterprise systems as needed. This avoids the disruption many firms face when consumer-grade platforms no longer meet regulatory or operational demands.

Large enterprises already account for more than 54% of secure file transfer adoption [Market.US]. That trend reflects the way platforms like MX adapt to scale. Whether it is one branch office or dozens of international sites, the same compliance posture is maintained without extra overhead.

What are the business benefits of MX over standard cloud drives?

Cloud drives are excellent for long-term storage and document editing, but they rarely provide the governance and traceability required in regulated industries. MX focuses entirely on controlled file transfers and delivers clear advantages for businesses handling sensitive data:

  • Auditability: Every handoff is logged and time-stamped for accountability.
  • Unlimited File Size: Share without artificial caps, unlike Google Drive or Dropbox.
  • Strict Access Control: Named-user permissions prevent accidental spread.
  • Expiry Rules: Files are automatically removed after set dates to cut exposure.

According to Varonis, companies share data with more than 800 external domains on average. Without limits, that creates risk. MX counters this by restricting distribution to authorised parties only. For examples of how this works in practice, explore our Case Studies.

3
Setup, Support & Integration
Is MX easy to set up for my team without technical expertise?
1. Simple Onboarding: MX is built to be straightforward from the start, even for teams without large IT resources.
  • Quick Activation: Accounts are live within minutes so secure file sharing can begin immediately.
  • No Complex Configurations: As a cloud-native platform there’s no heavy installation or server management.
  • User-Friendly Interface: Clear navigation means staff can exchange files confidently without lengthy training.
2. Guided Resources: Helpful tools further reduce the learning curve.
  • Setup Guides: Administrators can configure permissions and expiry settings step by step.
  • Video Tutorials: Short walkthroughs highlight everyday workflows for new users.
MX can be rolled out across an organisation quickly and without disrupting daily work.
Does MX integrate with existing workflows or business software?
1. Works Alongside Productivity Suites: MX doesn’t replace tools like Microsoft 365 or Google Workspace. Instead, it complements them by covering secure, auditable file transfer.
  • Parallel Use: Teams continue drafting in Word, Excel or Gmail while using MX for controlled exchanges of sensitive files.
  • Reduced Risk: Unlike open links in standard cloud drives, MX enforces named-user access with strict permissions.
2. Workflow Connections via API: MX offers metadata APIs for sector-specific systems in finance, healthcare and engineering.
  • Automated Tracking: Metadata can feed into CRMs or ERPs for better auditability.
  • Flexible Adaptation: Enterprises can connect MX to bespoke systems while maintaining compliance standards like HIPAA, SOX or NIST 800-171.
MX doesn’t interfere with your productivity suite. It runs in parallel, adding the compliance-focused transfer layer missing from consumer tools.
What support is available if my staff encounter issues?
1. Standard Assistance: Every plan includes access to responsive customer support.
  • Email & Ticketing: Fast help for routine questions and troubleshooting.
  • Knowledge Base: A library of articles and tutorials available around the clock.
2. Enterprise Support Options: Larger organisations can choose premium support.
  • Dedicated Account Managers: Direct contacts who help scale MX across multiple departments.
  • Priority SLAs: Guaranteed response times that minimise disruption to operations.
Whether you’re a small team or a multi-site enterprise, MX ensures you always have a safety net of support to keep file sharing reliable.
Can I customise MX to reflect my company’s branding?
1. White Labelling: MX can be styled to match your company’s identity so client-facing portals look like an extension of your brand.
  • Logos and Colours: Replace MX defaults with your own branding elements.
  • Custom Domains: Host portals under your business web address for consistency.
2. Professional Presentation: Customisation strengthens client confidence when sensitive data is shared.
  • Trust Factor: Clients feel more assured when the portal reflects your company’s name and look.
  • Competitive Edge: Differentiate your services from competitors still relying on generic file transfer tools.
White labelling ensures MX is not just a security platform but also a branded extension of your professional identity.

Stay Updated With the Latest in the Industry​

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  • Cloud File Access
    Safely share files in the cloud with encryption, access control, and region-based compliance for secure distribution of business-critical information.
  • Encrypted Cloud Handoffs
    Deliver files in the cloud without public exposure by using encrypted, temporary storage and access settings defined by your organisation’s data policy.
  • Geo-Based Compliance
    Choose UK, EU, or custom data zones when storing or routing shared files in the cloud to satisfy local compliance obligations.
  • Access Control by User
    Grant or restrict cloud file access at the user level, keeping collaboration both flexible and compliant with data handling policies.
  • Large File Compatibility
    Send multi-gigabyte files through the cloud securely, with encryption and delivery speed optimised for remote teams.
  • Cloud Speed Advantage
    Transfer and access shared files faster with globally optimised cloud infrastructure and secure endpoints that minimise lag.
  • File-Linked Messages
    Add internal notes or client communication directly within file activity threads to improve context without switching to another tool.
  • Branded Cloud Access
    Deliver a unified experience by customising cloud portals and emails to reflect your organisation’s branding during every transaction.
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