Enterprise File Sharing Software for Regulated Data

Exchange documents through a secure enterprise file sharing system designed for regulated industries. My MX Data combines encryption, sharding, and user verification to safeguard every file.

From internal department transfers to client-facing deliveries, our platform maintains strict compliance standards while giving you complete control.

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As trusted by leading automotive brands

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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Sharing files across an enterprise requires trust. My MX Data builds it with comprehensive encryption, tracking, and access control so every transfer meets compliance standards.

It leads in Security & Compliance, File Control, Collaboration, and Regulated Data Handling.

✅Quantum-Resistant Sharing - MX embeds its ASR methodology so enterprise transfers stay encrypted and verifiable. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) breaks files into anonymized shards, sends them through separate secure paths, and restores them only for authorized recipients, going further than typical AES-256 setups.

✅Detailed Transfer History - Maintains a clean record of who accessed each file and when they did.

✅Aligned with HIPAA, CCPA & ISO 27001 - Uses encryption and permission management to support enterprise policies.

❌WeTransfer provides no encryption at rest, which is a gap for regulated data sets.

❌Google Drive and Dropbox often require extra governance to meet audit expectations.

Security & Compliance

✅Named User Access Control – Only approved individuals with registered accounts can send or retrieve files.

✅Data Residency Options – Choose where files are hosted to match legal, contractual, or client preferences.

🟡Basic File Operations – Handles uploads, downloads, and transfer logs without including a complex DMS layer.

❌No Constant Sync – Focuses on secure, point-to-point transfers rather than perpetual file mirroring.

File Control

✅Secure Enterprise Transfers – Deliver large or sensitive files between branches or global teams with encryption and full audit trails.

✅Integrated File Messaging – Discuss delivery details and requirements without leaving the file’s workspace.

✅Consistent Corporate Identity – Keep your branding visible during every step of file delivery.

🟡Editing Done Before Upload – Prepare final versions using your own tools prior to sharing.

Collaboration

✅Unlimited Transfer Sizes – Whether it’s a bulk export of records or a large media library, there’s no file size ceiling. By comparison, Google Drive stops at 750GB/day, and WeTransfer free is capped at 2GB.

✅Encrypted, Brand-Focused Uploads – Collect sensitive files from external parties using secure portals that carry your corporate identity. Consumer sharing platforms typically can’t do this.

❌Not Designed for Archival Storage – MX is optimized for movement and security, not as a replacement for long-term storage services.

Regulated Data Handling

How MX Enables Enterprise file Sharing

Enterprise teams move a lot of sensitive material. MX encrypts every transfer end to end, ties access to named recipients and leaves a clear audit trail. Fast to use, strict on control, ready for scrutiny.

HIPAA
Large hospital networks often need to push files across dozens of teams. MX wraps each transfer in encryption, then notes every access, so HIPAA compliance becomes part of the process rather than a side project.
CCPA
Managing consumer data at enterprise scale means CCPA checks are constant. MX enforces who can see which files and keeps evidence that data was handled responsibly, even across sprawling teams.
SOX
When auditors dive into SOX controls, they want a clear story. MX gives enterprises that story by logging every shared document and securing the content with strong encryption.
GLBA
Enterprise financial institutions shoulder GLBA duties daily. MX ensures shared records move securely with full trails that prove confidentiality never slipped.
FISMA
Federal data flowing through enterprise partners is scrutinised under FISMA. MX provides encrypted transfers, locked permissions and reports that simplify proving compliance.
FERPA
FERPA applies even when universities act at enterprise scale. MX makes file sharing student safe by applying encryption and user by user access rules.
ITAR
For enterprises handling ITAR controlled data, boundaries matter. MX enforces geographic restrictions and encryption so sensitive material does not cross into unauthorised hands.
CJIS
CJIS compliance at enterprise level is about control. MX records every movement, locks down who can access files and produces logs agencies can trust.
IRS 1075
Enterprise contractors working with taxpayer records need audit ready proof. MX encrypts files and captures every access to align with IRS 1075.
NIST 800-171
NIST 800-171 requires full oversight of controlled unclassified information. MX provides encryption, access tracking and controls that scale across large enterprise sharing.
Feature Description
🔒
Quantum-Safe Encryption in Transit
Each package is encrypted with MX ASR combined with AES-256. Keys are tied to the exchange which keeps content private as it moves between teams and partners.
👤
Named Recipients Only
Bind decryption to specific people. You see who opened what and when which removes guesswork during reviews.
🛡️
Enterprise Compliance Alignment
Supports frameworks like HIPAA, ITAR, ISO and many more. MX blends encryption, policy based access, retention choices and audit ready logs so stakeholders get clear proof without heavy admin.
📩
Delivery Confirmation & Read Receipts
Confirm arrival, confirm open, see the identity behind each action. Legal teams and auditors get answers in seconds.
📦
Large File Transfer at Scale
Move CAD, video and bulky datasets without imposed size limits. Throughput stays steady while encryption and logging remain intact.
⏲️
Expiry Windows & One Click Revocation
Set a share to expire, revoke access instantly and prevent stale links from lingering. Keeps circulation tight and tidy.
🌍
Geo Rules for Restricted Material
Constrain access to allowed regions using location aware checks. Helpful for ITAR sensitive work and regional contracts where locality matters.
👁️
Organisation Wide Activity Ledger
Track views, downloads and forwards with identity, IP and timestamp. The history is searchable which shortens investigations and scheduled audits.
🔑
SSO & Multi Factor Access
Connect your identity provider and require a second factor. That blend cuts account takeovers across large user bases.
🚫
No Public Sharing Links
Disable open links that drift outside your perimeter. MX routes sharing through authenticated sessions and named recipients which reduces exposure risk.

FAQs

1
Technology, Functionality & Credibility
What makes MX suitable for enterprise file sharing?

Built for Enterprises: MX is designed for secure enterprise file sharing, not general-purpose storage. It emphasizes controlled transfers, compliance support, and detailed auditability, making it ideal for regulated sectors like healthcare, finance, and legal services where data protection is essential.

Controlled Access: Unlike consumer-grade tools that rely on open links, MX restricts transfers to named users only. This helps enterprises reduce the risk of oversharing and maintain strong governance.

Proven Security: MX applies 256-bit AES encryption reinforced with its quantum-secure patented methodology. Through ASR (Anonymize, Shard, Restore), files are split into fragments, anonymized, and reconstructed only for authorized recipients.

For examples of enterprise adoption, see our case studies.

How does MX support compliance without becoming a liability?

Compliance Enablement: MX doesn’t guarantee compliance outright, but it equips enterprises with the tools to align with frameworks such as HIPAA, NIST 800-171, SOX, and GLBA.

Supporting Features Include:

  • Immutable Audit Logs: Every file action is tracked for inspection.
  • Data Sovereignty Options: Choose storage locations to match regulatory needs.
  • Granular Controls: Set expiry dates, download limits, and user permissions.

Given the rising pressure from regulators, MX gives enterprises a practical way to demonstrate diligence without overwhelming internal teams. Learn more on our Features page.

Does MX reduce risks linked to long-term file storage?

Yes, MX is Exchange-Focused: MX is not a storage-first system. Files are transferred securely and stored only long enough to complete delivery. Once sent, they are automatically retired to limit exposure.

Why Enterprises Value This: Research shows that around 60% of files uploaded to cloud services are never shared but remain exposed as dormant archives [Varonis]. MX prevents this by focusing exclusively on controlled, time-bound exchange.

Enterprise Safeguards:

  • End-to-End Encryption: Files remain encrypted in transit and at rest.
  • Expiry Settings: Transfers are time-limited to reduce risk.
  • Identity-Based Sharing: No public links—files are only delivered to authorized recipients.

See our blog on robust security features for more detail.

What encryption does MX use to protect enterprise-level data?

Multi-Layered Protection: MX uses advanced 256-bit AES encryption alongside its quantum-secure patented methodology. Files are anonymized, sharded, and reconstructed only at the endpoint, giving enterprises confidence even against sophisticated threats.

Future-Ready Security: Quantum-resistant encryption is still rare, with adoption rates under 0.03% [arXiv]. MX prepares enterprises today for tomorrow’s challenges by going beyond standard encryption methods.

Additional Enterprise Benefits:

  • Comprehensive Audit Trails: Every transfer is fully logged and exportable.
  • Controlled Access: Files decrypt only for verified users.
  • No Public Links: Removes exposure caused by open link sharing.

Explore more in our article on quantum-proof encryption.

2
Cost & Profitability
What is the cost of implementing MX for enterprise file sharing?

Flexible Pricing Tiers: MX offers plans that scale with organizational size, from Business Pro to Enterprise. Pricing reflects the number of users, level of compliance support, and the overall volume of file exchanges.

Why It’s Cost-Efficient: Instead of charging for endless storage, MX focuses on secure, controlled transfers. Enterprises pay for what truly matters—measurable, compliance-ready exchanges—rather than idle storage capacity.

See available options on our Pricing page, or start a free trial to measure value in your own workflows.

How quickly could enterprises see a return on investment with MX?

Immediate Risk Reduction: By eliminating insecure methods of file transfer, MX lowers the chance of costly breaches. With the average breach costing $4.88 million in 2024 [Cobalt], preventing just one incident can pay back the platform many times over.

Efficiency Gains: Staff spend less time switching tools or chasing lost versions. These hours saved translate directly into operational ROI, especially for teams that exchange sensitive files daily.

For a closer look, our Features page highlights tools that deliver immediate efficiency benefits.

Are there hidden costs linked to compliance or support?

Transparent Pricing Model: MX subscriptions already include enterprise-grade encryption, compliance logs, and governance support. There are no surprise add-ons for the essentials required to maintain secure enterprise file transfer.

Support & Training: Onboarding assistance and ongoing support come as standard. That means enterprises don’t need extra third-party spend to ensure staff adoption or compliance assurance.

See how other organizations have reduced costs in our case studies.

Does MX help enterprises cut costs linked to legacy file transfer systems?

Yes, Through Consolidation: Many enterprises maintain separate systems for compliance, large file sharing, and client-facing transfers. MX brings these under one auditable, secure system, cutting down on license duplication and admin overhead.

Lower Breach-Related Costs: Legacy tools often lack quantum-resistant protection. With cybercrime projected to cost $10.5 trillion annually by 2025 [Cobalt], future-proofing with MX helps organizations avoid catastrophic losses.

For side-by-side comparisons, review our article on Dropbox vs MX.

3
Setup, Support & Integration
Is MX easy to roll out across a large enterprise without technical expertise?

Simple Deployment: MX is designed for straightforward rollout, so enterprises don’t need deep IT resources to get started. Named user accounts can be set up in minutes and file transfers can begin almost immediately.

No Heavy Infrastructure: Unlike traditional managed file transfer systems, MX doesn’t rely on on-premises servers or lengthy configuration. The platform is entirely cloud-driven with enterprise-grade security built in from the start.

For rollout assistance, MX provides onboarding guides and optional walkthroughs, available on our Features page.

Does MX integrate with enterprise workflows or third-party tools?

Metadata API: MX includes a flexible API that allows metadata exchange with existing enterprise systems. File transfers can be connected directly into workflows in finance, healthcare, engineering, or other sectors while keeping audit records intact.

Designed to Complement: MX is not a real-time editor or document management system. It focuses on secure handoffs between named users and integrates cleanly into existing processes that require compliance-ready exchanges.

For more detail, see our article on secure collaboration.

What support is available for enterprise teams using MX?

Dedicated Support: Enterprise clients gain access to support channels that cover both technical queries and compliance-related questions. Our team works to resolve issues quickly so operations aren’t disrupted.

Training & Onboarding: A full library of documentation is available, along with optional live training sessions. These resources make it easier for staff at every level, from security administrators to client-facing professionals, to use MX confidently.

Explore more in our FAQ hub or reach out via the Contact page.

Can MX be customized to reflect our enterprise branding?

Yes, White Labelling: MX supports custom branding, allowing enterprises to apply their own logo, color palette, and domain. Partners and clients experience a secure environment that feels like an extension of the company itself.

Enterprise Benefit: A branded platform improves trust and reinforces compliance culture, showing that sensitive exchanges happen inside a controlled, professional system.

For real-world examples, see our case studies.

Stay Updated With the Latest in the Industry​

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  • Enterprise File Sharing
    Facilitate safe, traceable delivery of large files using encryption, user restrictions, and regional data hosting settings.
  • Large File Distribution
    Distribute files of any size to internal or external stakeholders using tracked delivery and no restrictions on volume or storage region.
  • Volume-Optimised Transfers
    MX handles thousands of concurrent enterprise file exchanges without bottlenecks, ensuring each delivery is secure and trackable.
  • User Group Sharing
    Files are assigned to groups or departments by role, reducing manual file handling and exposure during enterprise-wide distribution.
  • No Upload Limits
    Move high-volume data between departments without upload caps, perfect for data backups, research files, or media handoffs.
  • High-Speed Workflows
    Move large file sets securely between departments or regions without slowdown or dependence on external sync tools.
  • Linked Delivery Notes
    Attach internal notes, delivery confirmations, or client instructions to each file to streamline coordination at scale.
  • Branded Enterprise Delivery
    Let clients experience your brand throughout the file transfer process with custom domains, logo placement, and colour schemes.
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