Secure File Sharing for Government Agencies

Protect government files with secure file sharing that meets strict public sector requirements. My MX Data enforces controlled access and encryption to guard sensitive data.

From inter-agency coordination to external partner communication, our platform keeps confidentiality and compliance intact.

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How MX Stacks Up Against the Competition

Government agencies handle data that can’t risk exposure. My MX Data keeps it safe with strict encryption, access restrictions, and audit logs designed for classified or sensitive transfers.

It performs best in Security & Compliance, File Control, Collaboration, and Large File Handling.

✅Quantum-Ready Government Security - MX uses its ASR methodology to protect sensitive and classified materials through every step. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) transforms files into anonymized shards, moves them via separate secure routes, and restores them only for authorized personnel, offering stronger safeguards than AES-256.

✅Traceable Access Trails - Records opens, downloads, and shares for reliable oversight and review.

✅Built for HIPAA, CCPA & ISO 27001 - Combines encryption and strict permissions to support public sector standards.

❌WeTransfer does not encrypt at rest, making it unsuitable for government data handling.

❌Google Drive and Dropbox typically require extra configuration to align with agency compliance.

Security & Compliance

✅Restricted to Named Accounts – Access is limited to specific, verified users, ensuring all file activity is traceable.

✅Custom Data Location Choice – Pick the storage region that satisfies statutory rules and operational policies.

🟡Essential File Handling Tools – Upload, download, and check activity records without adopting a full document management system.

❌No Continuous File Sync – Prioritizes deliberate, secure exchanges instead of background updates.

File Control

✅Government-Grade Transfers – Move classified or sensitive government documents with strong encryption and a verifiable chain of custody.

✅Policy-Linked Messaging – Keep conversations tied directly to each document for accountability and record-keeping.

✅Agency-Branded Portals – Maintain a secure, branded space that reflects your agency identity during every exchange.

🟡No Live Editing – Documents must be finalized before being transferred through MX.

Collaboration

✅Transfer Without Size Caps – Move classified or high-volume files without restrictions. Google Drive limits to 750GB/day, and WeTransfer free accounts can only send 2GB.

✅Secure Government Portals – Collect sensitive data through encrypted, branded interfaces that meet strict agency protocols. Most public sharing tools can’t match this.

❌No Archival Use – MX is built for secure transfers, not as a long-term cloud archive like Dropbox or OneDrive.

Large File Handling

How MX Helps Government Teams share Files Securely

Agencies exchange sensitive material all day. MX encrypts every transfer end to end, ties access to named users and preserves a clean audit trail. FOIA responses, case files, procurement packs, it all moves with control and proof.

HIPAA
Public health departments regularly exchange medical files. MX encrypts them and captures every access event so HIPAA obligations are met even across complex agency networks.
CCPA
State agencies processing resident data face CCPA style requirements. MX lets them prove files were only accessed by the right users which reinforces trust in government processes.
SOX
Government auditors looking at SOX compliance demand reliable reporting. MX provides encrypted exchanges with logs detailed enough to satisfy oversight bodies.
GLBA
GLBA applies to government entities working with financial data. MX protects transfers with encryption and access control which ensures those agencies respect confidentiality rules.
FISMA
FISMA is a daily reality for federal and state agencies. MX supports compliance with secure workflows, permission structures and complete audit histories.
FERPA
FERPA affects government bodies tied to education. MX secures student data exchanges by encrypting each file and applying access restrictions down to the individual level.
ITAR
ITAR applies heavily to government defense projects. MX locks technical data under encryption and geographic restrictions so no file travels beyond authorized zones.
CJIS
Government agencies linked to policing face CJIS requirements. MX provides full traceability, logs and encryption so evidence and records remain protected.
IRS 1075
IRS 1075 obligations hit government tax offices hard. MX encrypts taxpayer data, tracks access and makes audits easier with clear reporting.
NIST 800-171
NIST 800-171 is critical for contractors and agencies handling CUI. MX ensures encrypted file sharing, strict access control and logged accountability.
Feature Description
🔒
Quantum-Safe Encryption for Agencies
MX pairs ASR with AES-256 to encrypt every package in transit. Case files, geospatial data, procurement docs, all move under strong protection.
👤
Named Recipients & Role Scoping
Bind decryption to specific users and limit what each role can do. Every open or forward is tied to identity, IP and timestamp which removes ambiguity during reviews.
🛡️
Government Compliance Alignment
Supports common frameworks like HIPAA, ITAR, ISO and many more. MX brings encryption, policy based access, retention options and audit ready logs so reviewers get clear proof without heavy admin.
📩
Delivery Confirmation & Read Receipts
Know that a file arrived, was opened and by whom. That confirmation shortens oversight checks and legal responses.
🧾
Chain of Custody & Evidence Integrity
Preserve a step by step record for sensitive artefacts. Useful for CJIS work, investigations and courtroom scrutiny.
📦
Large File Transfer for Government Workloads
Move satellite imagery, body cam video and bulky datasets without imposed size limits. Throughput stays steady while encryption and logging remain intact.
🌍
Geo Rules & Data Residency Controls
Constrain access to approved regions using location aware checks. Critical for ITAR restricted material and regional mandates.
⏲️
Retention Windows & Legal Holds
Apply time boxed access, pause deletion for litigation and revoke in one click. Reduces sprawl and keeps records policy aligned.
👁️
Organization Wide Activity Ledger
Searchable history of views, downloads and forwards with identity, IP and timestamp. Fast answers during incidents and scheduled audits.
🔑
SSO & Multi Factor Access
Connect your identity provider then require a second factor for higher risk actions. That blend cuts account takeovers across large user bases.
🚫
No Public Sharing Links
Disable open URLs that drift beyond your perimeter. MX routes sharing through authenticated sessions and named recipients which reduces exposure risk.

FAQs

1
Technology, Functionality & Credibility
How does MX safeguard citizen data shared between government departments?

Identity-Based Transfers: MX restricts exchanges to named users only, eliminating the accidental oversharing often seen with open links.

Patented Security: Files are anonymized, fragmented into shards, and restored only at the intended destination. This quantum-secure patented methodology helps protect sensitive data such as tax filings, Social Security records, or healthcare files.

With government agencies accounting for 22% of all reported data breaches globally [IBM], platforms like MX are critical. Learn more on our Features page.

Can MX handle classified or sensitive government documents?

Yes, Built for High-Sensitivity Data: MX applies AES-256 encryption and enhances it with the ASR (Anonymize, Shard, Restore) process. This ensures intercepted fragments are useless in isolation, guarding against espionage and insider threats.

Audit-Ready: All transfers generate immutable logs that can be reviewed under FISMA, CJIS, or IRS 1075 oversight requirements.

Explore our article on robust security features for public sector agencies.

How does MX support cross-agency collaboration without breaching compliance?

Controlled Collaboration: MX enables departments to exchange high volumes of information with strict permissions, ensuring files don’t linger in email inboxes or unsecured storage.

Compliance Alignment: Features are designed to support HIPAA, FISMA, FERPA, GLBA, and NIST 800-171 requirements, giving agencies a defensible position during federal audits.

Case studies showing compliance-driven collaboration can be found in our Case Studies.

Is MX future-proofed for government use as cyber threats evolve?

Quantum-Resistant Design: Most platforms still rely solely on conventional encryption. MX employs a quantum-secure patented methodology that anticipates the risks of next-generation computing.

Ongoing Innovation: The system is continuously updated to meet emerging US government standards, from stricter sovereignty controls to procurement framework requirements.

For details, read our blog on quantum-proof encryption.

2
Cost & Profitability
How does MX help governments reduce costs compared to legacy systems?

Consolidation of Tools: Many agencies juggle several overlapping platforms for file sharing and compliance reporting. MX replaces this sprawl with a single secure exchange platform, lowering license fees and cutting infrastructure waste.

Cloud-Driven Savings: Because MX is fully cloud-based, there is no need for on-premises servers or constant patching. This reduces IT maintenance, staffing strain, and energy costs, which is especially valuable when budgets face congressional scrutiny.

Read more about practical savings on our Features page.

Can MX help governments avoid the financial impact of data breaches?

Yes, Major Risk Reduction: Government entities are frequent cyber targets. With the average cost of a breach in the public sector estimated at $2.6 million [IBM], preventing just one incident easily offsets MX subscription costs.

Preventative Design: MX uses identity-based transfers, immutable logs, and quantum-secure methodology to reduce breach likelihood, helping agencies avoid both penalties and reputational fallout.

See more statistics in our blog on US data privacy regulations.

Does MX fit within constrained public sector budgets?

Yes, Flexible Subscription Models: MX pricing scales with department size and transfer volume. Small agencies don’t need to overpay for enterprise-heavy packages, while large agencies still gain enterprise-grade security.

Predictable Spend: Encryption, audit logs, sovereignty controls, and compliance support are included in every plan. There are no hidden add-ons or surprise charges, unlike some traditional vendors.

For tailored packages, start with a Free Trial or review our Pricing page.

How does MX improve efficiency across government departments?

Streamlined Workflows: Instead of relying on unsecured attachments or unmanaged cloud drives, MX provides one controlled channel. This reduces duplicate efforts and keeps transfers orderly.

Audit-Ready Processes: Every file transfer is logged automatically. Compliance officers spend less time chasing records for FISMA or NIST 800-171 audits, freeing staff hours for actual program delivery.

Examples of efficiency gains are available in our Case Studies.

3
Setup, Support & Integration
Is MX easy for government departments to deploy?

Straightforward Setup: MX can be rolled out in a fraction of the time compared to many government IT projects. New accounts can be issued quickly and departments start transferring files without waiting for long build cycles.

Low IT Overhead: Agencies don’t need extra hardware or months of configuration. The platform is cloud-based with security controls already in place, which means technical teams spend less time managing infrastructure and more time focusing on policy goals.

Further details on deployment are outlined on our Features page.

Does MX integrate with existing government workflows?

Built to Complement: MX isn’t a replacement for document systems or collaboration suites. It works alongside them, providing the secure channel agencies need for transferring sensitive records.

API Connectivity: Through metadata exchange, MX can link into case management tools, compliance dashboards or reporting archives. This allows departments to keep familiar processes intact while strengthening the security layer around data movement.

Explore integration approaches in our blog: Collaborate with Confidence.

What support is provided to government staff?

Priority Support: Public sector users receive direct assistance with rapid turnaround times. This is essential where delays could impact service delivery or regulatory deadlines.

Training Options: Agencies get access to clear documentation, video tutorials and refresher sessions. Staff can pick up the platform quickly, whether they are seasoned IT professionals or new hires handling secure records for the first time.

Support materials can be accessed through our FAQ hub or by contacting the team via the Contact page.

Can MX be customized to reflect government branding?

Yes, White Label Options: MX allows agencies to apply their own logos, color palettes and domain mapping. Citizens and partner organizations see a secure portal that carries the department’s official identity.

Public Trust: A government-branded environment reinforces confidence that files are exchanged through an authorized and protected channel rather than a generic third-party service.

See how customization has been applied in different contexts in our Case Studies.

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  • Government File Exchange
    Public sector file delivery with UK data hosting, regional compliance awareness, and strict control over file access and usage logs.
  • Public Sector Oversight
    Track which users share, open or download sensitive data using real-time audit logs configured to meet government policy standards.
  • Secure Internal Distribution
    Route files between departments with access levels aligned to civil service roles, avoiding generic link sharing or uncontrolled handoffs.
  • Individual Access Routing
    Sensitive files are routed only to named recipients with verified access rights, protecting public data and maintaining departmental controls.
  • Government File Scale
    MX handles large government file sets such as planning documents or case files without compressing or limiting upload volume.
  • Fast Department Handoffs
    Move data between teams or divisions quickly while maintaining UK data location requirements and encrypted controls.
  • Secure Briefing Threads
    Governments can add comments to files for internal routing, approvals, or partner coordination while maintaining end-to-end security.
  • Government Branding
    Ensure agency recipients and stakeholders see your department branding on every file portal and message.
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