Corporate File Sharing Software with Access Control

Manage document transfers with corporate file sharing software built for large organizations. My MX Data enforces granular permissions so only the right people see the right files.

Share sensitive reports, board materials, or strategic plans with full encryption and verifiable delivery, reducing the risk of data leaks or unauthorized access.

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As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Corporate file sharing demands more than speed. My MX Data applies tight encryption, access control, and full traceability so sensitive projects stay confidential from start to finish.

Its strengths are in Security & Compliance, File Control, Collaboration, and High-Volume Transfers.

✅Quantum-Ready Corporate Security – MX uses its ASR methodology to keep board packs, strategy files, and reports protected against advanced threats. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) breaks files into anonymized shards, sends them over isolated secure routes, and restores them only for authorized corporate users, adding stronger defense than AES-256 alone.

✅Comprehensive Transfer Records – Every action is captured to support internal controls and audits.

✅Meets HIPAA, CCPA & ISO 27001 – Combines encryption and permission controls suited to corporate governance.

❌WeTransfer lacks encryption at rest, creating a gap for confidential corporate materials.

❌Google Drive and Dropbox typically need additional policies to pass compliance checks at scale.

Security & Compliance

✅Named User-Only Permissions – Each account is tied to a verified user, helping ensure files aren’t accessed by unknown parties.

✅Control Over Data Location – Choose hosting regions to suit governance policies and customer expectations.

🟡Straightforward File Management – Enables uploading, downloading, and review of transfer logs without a full DMS build.

❌No Continuous Updates – Built for controlled transactions, not background synchronization.

File Control

✅Secure Internal and External Transfers – Exchange files between departments or partners with encryption and verifiable logs for each transaction.

✅Context-Rich Messaging – Keep project conversations close to the relevant files, reducing delays and avoiding miscommunication.

✅Custom Corporate Branding – Give recipients a consistent experience by showing your domain, colors, and logo across all interactions.

🟡Editing Outside MX – Finalize documents using your own tools before securely sharing them.

Collaboration

✅Transfer Any Size – Handle single files or massive data packages without limits. Google Drive enforces 750GB per day and WeTransfer’s free version stops at 2GB.

✅Encrypted Corporate Portals – Collect sensitive files from employees or partners through a secure, branded interface. Typical consumer sharing tools can’t replicate this level of control.

❌Not a Cloud Archive – MX is engineered for file movement, not for replacing long-term storage platforms like Dropbox or OneDrive.

High-Volume Transfers

How MX Helps Corporate Teams achieve Compliance

Enterprise file sharing needs consistency, speed and clear evidence. MX protects every exchange with strong encryption and audit ready records so large organisations can move data across teams and partners without losing control.

HIPAA
Large organizations moving health records between departments or partners need consistency. MX secures every transfer with encryption and logs, keeping HIPAA compliance on track.
CCPA
Corporations handling consumer data at scale face constant scrutiny under CCPA. MX delivers traceable file sharing with permission layers that demonstrate respect for privacy.
SOX
SOX audits dig deep into how records move. MX produces complete trails for corporate file sharing, combining encryption with user oversight to meet those demands.
GLBA
Financial groups under GLBA lean on MX to ensure transfers of sensitive client data remain encrypted and auditable across corporate environments.
FISMA
FISMA’s expectations do not stop at an agency’s doors. MX supports corporate contractors by encrypting exchanges and maintaining logs ready for inspection.
FERPA
Universities or education networks working at corporate scale can use MX to share student records securely, satisfying FERPA while avoiding complex workarounds.
ITAR
ITAR sensitive designs often sit within corporate engineering projects. MX keeps those files restricted to approved geographies and encrypted at every step.
CJIS
Corporations working with justice related data need CJIS traceability. MX locks files behind access controls and records every exchange for accountability.
IRS 1075
Corporate tax departments or contractors handling IRS 1075 data can lean on MX for encrypted file sharing and audit ready access trails.
NIST 800-171
Corporate suppliers under NIST 800-171 can use MX to safeguard controlled information with encryption, restricted access and verifiable records.
Feature Description
🔒
Quantum-Safe Encryption in Transit
Files are encrypted from the sender to the named recipient using MX ASR combined with AES-256. Corporate exchanges stay private across regions and networks.
👤
Named Recipient Control
Only approved individuals can open a package. Access is evidenced with identity, IP and timestamp which removes ambiguity during audits.
🛡️
Enterprise Compliance Alignment
Supports US and international frameworks such as HIPAA, ITAR, ISO and many more. MX provides encryption, policy based access, retention options and audit grade logs so reviewers see clear proof without heavy admin.
📩
Delivery Validation & Read Receipts
Confirm that a file arrived, was opened and by whom. Proof of delivery and access gives legal and compliance teams quick answers.
📦
Large File Transfer at Scale
Move CAD models, video and hefty datasets without imposed size limits. Performance stays reliable while encryption and tracking remain intact.
🔐
Branded Partner Portals
Give clients and vendors a clean, branded way to send material into the right workspace. Encryption applies from first byte which keeps intake controlled and tidy.
👁️
Organisation Wide Activity Ledger
Every view, download and forward is logged with identity, IP and timestamp. Searchable history shortens investigations and routine reviews.
🔑
SSO & Multi Factor Authentication
Connect to your identity provider and require a second factor for access. That combination reduces account takeovers across large user bases.
🚫
No Public File Links
Disable open links that leak beyond your perimeter. MX routes sharing through authenticated sessions and named recipients so exposure risk stays low.

FAQs

1
Technology, Security & Compliance
Why is MX designed for corporate file sharing rather than consumer use?

MX is built for corporate-grade file exchange, where the priority isn’t endless storage but secure, traceable transfers. Consumer platforms tend to emphasize convenience. MX, instead, focuses on environments where accountability, compliance and fine-grained control are essential.

  • Audit Trails: Every handoff is logged with time, user and location details.
  • Compliance Controls: Expiry dates and access permissions support HIPAA, CCPA, SOX and ISO standards.
  • Scalability: Handles thousands of users across complex corporate structures.

This makes MX far more suited to enterprises handling sensitive material than general cloud tools. Explore more on our Features page.

How does MX protect sensitive corporate data during transfers?

MX uses its quantum-secure patented methodology, which anonymizes, shards and restores data, giving resilience even against future quantum computing threats. Files are protected end-to-end with AES 256-bit encryption in transit and at rest, ensuring safety throughout the exchange process.

  • Anonymization: Data is broken into shards, making interception worthless.
  • Encryption: AES 256-bit consistently applied at every stage.
  • Expiry & Revocation: Control how long files remain accessible.

According to GlobeNewswire, the secure file transfer market is projected to surpass $3.2 billion by 2028, highlighting demand for solutions where security takes priority over storage.

Does MX support corporate compliance frameworks?

Yes. MX is designed to facilitate compliance with US and international frameworks including HIPAA, CCPA, GLBA, SOX, FISMA, FERPA, ITAR, CJIS, IRS 1075, NIST 800-171, GDPR and ISO 27001. While MX doesn’t issue certifications itself, its features simplify governance and make reporting far easier.

  • Access Controls: Enforce named-user permissions and prevent open-link exposure.
  • Audit Logs: Detailed evidence of who accessed what, when and where.
  • Data Sovereignty: Choose storage regions to align with regulatory needs.
What advantages does MX offer over conventional corporate cloud storage?

Standard corporate storage tools are useful for archiving and team collaboration, but they often leave files sitting longer than necessary. MX eliminates this risk by focusing on secure, time-limited transfers instead of indefinite hosting. Files are exchanged, logged and retired in line with policy.

  • Controlled Exposure: Automatic expiry reduces long-term risk.
  • Stronger Trust: Clients and partners see that sensitive data is handled responsibly.
  • Unlimited File Size: Transfer large corporate datasets without arbitrary limits.

Research from Varonis shows the average company shares files with more than 800 external domains, often with little oversight. MX reduces that exposure by keeping transfers auditable and controlled. See practical examples on our Case Studies page.

2
Efficiency & Business Value
How does MX save time for corporate teams?

MX removes the constant friction of exchanging large or sensitive files. With unlimited transfer capacity and fast delivery, teams avoid wasting time compressing, splitting, or troubleshooting failed sends. Built-in audit trails also replace manual tracking, cutting down hours normally spent logging activity.

Research from Computerworld shows the average enterprise relies on 57 file-sharing tools, which slows collaboration. MX consolidates this into one secure system, freeing teams from juggling multiple platforms.

Explore more efficiency benefits on our Features page.

What business value does MX bring compared to traditional corporate storage systems?

Traditional storage emphasizes archiving, which often leaves files online long after they’re needed. MX focuses on controlled delivery and retirement, lowering exposure while supporting regulatory needs. This not only reduces compliance risk but also shows clients and partners that data is handled responsibly.

  • Reduced Liability: Files don’t remain accessible indefinitely.
  • Audit-Ready Reporting: Transparent logs that prove secure file handling.
  • Operational Clarity: Teams spend less time on administration and more on delivery.

See practical examples of business value in our Case Studies.

Does MX support productivity in multi-department or cross-border projects?

Yes. MX is built for distributed corporate environments. With named-user access and secure handoffs, departments across geographies can work together without resorting to consumer-grade tools. This keeps collaboration smooth while maintaining compliance standards.

  • Cross-Border Compliance: Data sovereignty options let you choose storage regions.
  • Departmental Oversight: Each exchange is traceable at the business unit level.
  • Partner Confidence: External stakeholders see evidence of secure practices.
How quickly can corporates expect ROI with MX?

Return on investment often comes through avoided losses. With the average cost of a breach now at $4.88 million in 2024 (Cobalt), preventing just one incident more than covers subscription costs. Savings also come from reducing tool sprawl and the related licensing or training expenses.

  • Lower Risk Costs: Minimizes the chance of fines and penalties.
  • Consolidation Savings: Cuts spend on overlapping platforms.
  • Operational Efficiency: Less downtime chasing missing or misdirected files.

For tailored packages at corporate scale, see our Pricing page.

3
Setup, Support & Integration
Is MX easy to deploy across a corporate environment?

Yes. MX is built to be lightweight and straightforward to roll out, even inside complex enterprises. It doesn’t require ripping out existing systems because it operates as a secure transfer layer instead of a storage replacement.

  • Rapid Setup: Teams can be live in days rather than months.
  • No Specialist IT Needed: Works without dedicated administrators to maintain it.
  • Scalable Design: Whether one department or the entire company, MX adjusts smoothly.

See how this approach benefits large organizations in our Case Studies.

What training and support options are available?

MX offers dedicated corporate support, with resources that match the scale of enterprise users. Teams receive guided onboarding and optional refresher training so staff remain confident even as processes evolve.

  • Onboarding Sessions: Walkthroughs tailored for IT admins and end users.
  • Refresher Training: Useful when new employees join or policies are updated.
  • Expert Support: Direct access to technical and compliance specialists.

Support levels vary by subscription tier. Check the Pricing page for details.

Can MX integrate with existing corporate workflows?

MX doesn’t embed into tools like Microsoft 365 or Google Workspace, but it is designed to work alongside them. By handling the secure transfer layer, MX adds what those platforms miss. Through APIs and metadata tracking, it also links with document management and industry systems like finance or healthcare platforms.

This lets companies keep compliance-grade handoffs without disrupting daily operations. For practical examples, see our article Navigating Advanced Features.

Is custom branding available for corporates using MX?

Yes. MX provides white-label options so enterprises can deliver a familiar, branded environment to staff and partners. This makes MX feel like a natural part of the corporate ecosystem rather than an external tool.

  • Logos & Color Schemes: Apply your corporate style for consistency.
  • Custom Domains: Host portals on your own URL for extra trust and professionalism.
  • Tailored Permissions: Configure access in line with internal compliance rules.

Find more branding details on our Features page.

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  • Internal File Management
    Control how files are shared inside the business using permissions, encryption, and recipient-level visibility without platform sprawl.
  • Role-Based File Control
    Create internal sharing workflows that restrict access to departments or individuals while enabling oversight from administrators and compliance leads.
  • Policy-Driven Sharing
    Enforce file sharing rules based on department, data sensitivity, or file type, ensuring internal alignment with company policies.
  • Corporate Identity Control
    Every file delivery is linked to a user identity for transparency and compliance with internal IT and security policies.
  • Enterprise File Loads
    MX supports large volume internal exchanges, making it easy to move reports, presentations, and data exports between teams.
  • Fast Internal Sharing
    Share files internally at speed, allowing departments to respond faster and operate efficiently during projects or compliance reviews.
  • Secure Team Conversations
    MX supports encrypted team messaging attached to files, helping departments coordinate without introducing new software or systems.
  • Internal Whitelabelling
    Reinforce internal trust by maintaining consistent corporate branding on your file exchange platform for staff and department communication.
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