How does MX differ from traditional enterprise document management systems?

Unlike conventional systems that emphasise long-term storage and collaboration, MX is focused on secure, auditable document exchange. This ensures enterprises can deliver sensitive files to the right recipients without creating large repositories that increase compliance exposure. Exchange-first design means documents are shared securely, then retired; audit trails log every access and transfer for compliance reporting; and reduced overhead eliminates large central storage silos that require constant management. With enterprises often juggling multiple DMS tools, MX offers a streamlined alternative that removes clutter and reduces liability. Learn more on our Features page.

How does MX secure sensitive enterprise documents?

MX applies AES 256-bit encryption to all uploads and downloads, and then processes files using its patented ASR (Anonymise, Shard, Restore) methodology. This ensures that even if a single shard is intercepted, it is unusable without the others. Combined with expiry policies, this makes MX safer than storing documents permanently in enterprise drives. End-to-end encryption secures files at every stage; quantum-secure protection resists future threats; and expiry controls ensure documents automatically retire, reducing long-term exposure. According to IBM, the average cost of a data breach is $4.45 million globally. MX reduces this risk by ensuring files don't linger unnecessarily.

Does MX support compliance for enterprise-scale audits?

Yes. MX is built to facilitate compliance with frameworks like GDPR, ISO 27001, and the UK Data Protection Act. Every file exchange is logged with metadata that can be exported for audit purposes, giving enterprises a clear evidentiary trail. GDPR alignment supports data minimisation and access controls; ISO 27001 readiness provides documentation of security processes; and data sovereignty allows shards to be stored in specified jurisdictions. With regulators increasing scrutiny of enterprise data practices, MX helps organisations reduce compliance burdens. Explore details on our GDPR and ISO Compliance pages.

Why is MX safer than keeping enterprise documents in permanent storage?

Permanent repositories increase exposure because documents often remain accessible long after they are needed. MX prevents this by ensuring files are temporary, controlled, and encrypted. This minimises liability while still enabling smooth business operations. Reduced attack surface eliminates long-term archives vulnerable to breaches; controlled access ensures files are available only to authorised, named users; and automatic retirement removes human error in forgetting to revoke access. A study by Varonis found that 60% of files stored in the cloud are never shared but still remain exposed. MX eliminates this problem by retiring files after use. For examples, see our Case Studies.

How does MX improve enterprise document workflows?

Enterprises often rely on multiple, overlapping platforms for document management, which creates inefficiencies. MX streamlines this by focusing on controlled, secure exchanges rather than maintaining vast archives. Teams move files faster, with less duplication and reduced admin overhead. One clear method eliminates confusion from using multiple sharing platforms; time savings remove wasted hours spent on access approvals and version checks; and confidence in exchange ensures no second-guessing whether files are safe to send. For practical examples, explore our Case Studies or read about MX's role in remote collaboration.

Does MX reduce costs for enterprises?

Yes. By avoiding large-scale document repositories, enterprises reduce storage and compliance overheads. MX supports a leaner cost model where companies pay for secure transfer, not ongoing storage. This is particularly valuable for industries with tight IT budgets or where documents must not linger in archives. Lower compliance burden reduces audit scope with fewer files stored; less infrastructure eliminates the need for extensive on-premises servers; and a pay-for-use model focuses on value from actual transfers. According to The Business Research Company, the secure file transfer market is projected to exceed $3.6 billion by 2029, fuelled by demand for efficient, compliance-friendly tools.

Can MX scale to meet enterprise-wide adoption?

MX is designed for enterprise-level scalability. Whether a firm has 200 employees or 20,000, the system can handle high-volume exchanges without compromising speed or security. This scalability ensures that large enterprises do not outgrow the platform. Unlimited file sizes support everything from small PDFs to engineering blueprints; tiered access controls align permissions with enterprise hierarchies; and global coverage supports distributed teams and regional compliance. For insights into scaling securely, see our blog on accelerating file transfers.

What business value does MX bring beyond compliance?

Compliance is essential, but MX also creates tangible business value. By streamlining workflows, reducing risk, and enabling faster delivery, enterprises experience improved partner trust and stronger client relationships. These benefits extend far beyond regulatory needs. Stronger reputation demonstrates control of sensitive data to enhance credibility; operational agility ensures faster transfers so projects move forward without delay; and client assurance provides secure exchanges to reassure stakeholders and clients. Explore how MX boosts business trust in our security features blog or start a free trial to test it in practice.

Does MX support collaboration without compromising security?

MX allows enterprises to collaborate on sensitive documents without introducing the risks often seen with cloud editing tools. Instead of uncontrolled link sharing, the platform ensures that only named users can access files. Conversations can also take place directly inside MX, keeping project discussions and document transfers tightly aligned. MX Conversations provide a built-in messaging tool for context-rich communication; controlled access ensures files are only handed off to authorised individuals; and audit-backed sharing logs every exchange for traceability. Read our blog on secure collaboration or explore the Features page for a full breakdown of tools.

Can MX integrate with existing enterprise systems?

Yes. MX provides metadata-driven APIs that make it possible to connect with enterprise workflows. This means organisations can embed secure file exchange into existing finance, healthcare, or engineering systems, ensuring smoother adoption without replacing established tools. Metadata APIs extend MX's traceability into ERP, CRM, and sector-specific platforms; flexible deployment works with both cloud-first and hybrid environments; and audit synchronisation allows compliance logs to be exported into governance tools. For more on integration strategies, see our article on navigating MX's advanced features.

Does MX support branding customisation for enterprises?

MX offers white labelling options that allow enterprises to reflect their own brand identity. This includes adding a corporate logo, colour palette, and domain so clients experience a trusted, branded environment when exchanging files. Logo and colour control tailor the interface to your brand; domain mapping hosts exchanges under a company-branded domain; and client confidence reinforces professionalism in every interaction. Brand customisation is explained further on our Features page, or you can request details via our Contact form.

How does MX help distributed teams work effectively?

Enterprises with international teams require tools that combine security and usability. MX enables fast, compliant exchanges regardless of geography, ensuring global partners work from the same secure channel. The system's speed and scalability mean teams avoid the bottlenecks often associated with large file transfers. Global access provides optimised transfer speeds across regions; regulatory coverage supports GDPR, UK Data Protection Act, and ISO standards; and cross-sector use is adopted by finance, healthcare, legal, and technology firms. According to Varonis, the average enterprise shares files with over 800 domains. MX helps reduce that sprawl by centralising sensitive exchanges into one controlled system. For more insights, visit our Blog.

Where file transfers become a seamless extension of your compliance strategy.

150K+

Files Exchanged Weekly

10K+

Active Users

1000+

Tier 1 Suppliers Connected

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Enterprise File Collaboration Tools for Secure Workflows

Work on documents with colleagues and partners using enterprise file collaboration tools that protect every interaction. My MX Data ensures only approved users can view or edit sensitive content.

Teams across different locations can share updates in real time, while version control and permissions keep information accurate and secure.

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As trusted by leading automotive brands

✅Quantum-Safe Collaboration - MX protects shared work with its ASR methodology, keeping sensitive updates private across teams. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) turns files into anonymized shards, moves them via isolated secure channels, and restores them only for authorized collaborators, offering stronger defense than AES-256 alone.

✅Full Activity Visibility - Every comment, edit, view, and download is logged with precise timestamps.

✅Supports HIPAA, CCPA & ISO 27001 - Combines granular permissions and encryption for safe cross-team work.

❌WeTransfer lacks encryption at rest, risky for collaborative drafts and reviews.

❌Google Drive and Dropbox often fall short unless admins add extra security controls.

✅Verified User Access Only – Sharing is locked to named accounts, cutting down the risk of unwanted distribution.

✅Pick Data Hosting Region – Ensure storage location fits your industry rules and operational comfort level.

🟡Straightforward Management Tools – Manage uploads, downloads, and activity tracking without adopting a heavy-duty DMS.

❌No Real-Time Synchronization – Built for intentional exchanges rather than always-on syncing.

✅Encrypted Multi-Team Sharing – Send and receive sensitive project files securely between departments or external partners.

✅Messaging With Context – Link conversations directly to the relevant file so details are never missed.

✅Custom Collaboration Portals – Give everyone the same branded, trustworthy environment for file exchanges.

🟡No Real-Time Editing – Make all changes outside MX before initiating secure transfer.

✅Share Without Limits – Transfer massive datasets or small work files without hitting upload caps. Google Drive allows only 750GB/day, and WeTransfer’s free option stops at 2GB.

✅Secure, Branded Collaboration Portals – Exchange confidential project files through encrypted pages styled for your business. Consumer-level tools rarely provide this degree of control and branding.

❌No Cloud Archiving – MX is for secure exchanges, not for holding files indefinitely like Dropbox or OneDrive.

How MX Enables Enterprise file Collaboration

Productive collaboration needs control, clarity and proof. MX encrypts every exchange, ties actions to named people and preserves a clean audit trail. Teams work faster, risk stays low and reviews move quickly.

Feature	Description
🔒 Encrypted Collaboration Workspaces	Share, review and hand off files inside encrypted spaces. MX applies ASR with AES-256 so content stays private while teams coordinate across departments and partners.
👤 Named Recipients & Scoped Roles	Invite specific people, set what they can view or forward and keep an identity linked record of every action. Ambiguity disappears during reviews.
🛡️ Compliance Alignment for Collaboration	Supports common frameworks like HIPAA, ITAR, ISO and many more. MX blends encryption, policy based access, retention choices and audit ready logs so stakeholders see clear proof fast.
✅ Reviews, Approvals & Read Checks	Request approval, capture a read confirmation and move work forward with traceable signoff. Auditors see who agreed, when and on which version.
🗂️ Version Pinning & File Locks	Lock a version during review, prevent drift and pin the approved artefact to the record. Teams always reference the same source of truth.
💬 Comments, Mentions & Context	Add short notes, tag a colleague and keep context next to the file. Feedback lives with the artefact which trims email chains and confusion.
📦 Large File Handoffs without Limits	Move CAD models, media and datasets at enterprise scale. Performance stays steady while encryption and tracking remain intact.
🌍 Geo Rules & Restricted Forwarding	Constrain access to allowed regions and stop uncontrolled forwarding. Helpful for ITAR sensitive work and regional contracts.
👁️ Organisation Wide Activity Ledger	Every view, download and share is logged with identity, IP and timestamp. Searchable history shortens investigations and scheduled audits.
🔑 SSO & Multi Factor Access	Connect your identity provider and require a second factor. That blend cuts account takeovers across busy enterprise teams.

Relied on by organisations seeking storage with genuine security credentials.

Through quantum-level encryption and strict access controls, My MX Data helps protect stored files against unauthorised use. It supports businesses in meeting compliance requirements, while offering unrestricted audit logs and private-only file access.

150K+

Files
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Weekly

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Active
Users

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Connected

Our sector needs tight control over storage and MX fit neatly into that. Files are stored for defined periods, always encrypted and accessible when needed. It's a sharp, disciplined solution rather than endless storage with no clear rules.

Richard T.

Data Governance Lead

After utilizing My MX Data for a few months, I can state with certainty that it's an exceptional option for safe corporate communication. I felt at ease knowing that our private data was secure because the platform placed a strong emphasis on security and data sovereignty. The speed at which files could be shared was remarkable, allowing for effective teamwork even in remote locations. For project management, the version control and audit trail tools were quite helpful since they made it easy to monitor changes and retrieve past data. Furthermore, the user interface is simple, which facilitates my team's onboarding process. Support has been excellent and quick to respond, taking care of any problems. My MX Data has grown to be a crucial tool for improving security and productivity in our process.

Amir Z.

Marketing Director

Other providers tried to bundle endless features we didn't need. MX gave us focused, secure file storage tied directly to compliance. We know where our data sits, who accessed it and when it's removed. That clarity is invaluable.

George M.

Data Protection Officer

My experience with My MX Data made it feel like I am being treated as a loyal client. This is because effort is given to provide the best possible service and because I feel like I can fully trust the information and data that is shared.

Francesca Z.

Associate | Advisory - Technology

Storage solutions often try to be everything at once. MX keeps its attention on secure exchange, not endless storage. That difference matters to us, because we can work knowing files won't linger unnecessarily online. It's a cleaner and more responsible approach.

Richard G.

Risk & Governance Officer

MX protects, manages and transfers highly classified data of any type and/or size in a very easy to use environment. I feel I have data that I can readily transfer (however sensitive) and it cannot be compromised, with controls and an audit trail that sets it apart from the more familiar data transfer products on the market. I particularly like the latest version with extended distribution and enterprise data security features that mean I can share information with confidence that it cannot be misused.

David S.

Small-Business

FAQs

Technology, Functionality & Credibility

What makes MX different from standard file collaboration tools?

Most collaboration platforms prioritize real-time editing or cloud storage. MX stands apart by focusing on secure file handoffs between named users. This ensures that only authorized recipients access files, reducing the exposure risks of open link sharing.

End-to-End Protection: Files stay encrypted during transfer and temporary storage.
Quantum-Secure Patented Methodology: Data is anonymized, sharded, and restored to resist even future quantum threats.
Audit Trails: Every action is logged, supporting transparency and regulatory alignment.

Learn more on our Features page or compare MX against alternatives like Dropbox and WeTransfer.

Does MX support enterprise-grade collaboration?

Yes. MX is built for enterprise collaboration at scale, ensuring cross-border teams can exchange files securely. Unlike consumer tools, it is designed to meet the demands of industries that operate under HIPAA, SOX, GLBA, or NIST 800-171 frameworks.

Named User Controls: Access is limited to approved individuals only.
Version Tracking: Keeps everyone working on the most current file.
MX Conversations: Secure messaging alongside transfers for added context.

See practical examples in our Case Studies or read how MX supports remote collaboration.

Is MX compliant with industry standards for secure collaboration?

MX is designed to facilitate compliance with leading US and international standards, including HIPAA for healthcare, SOX and GLBA for finance, FERPA for education, ITAR for defense data, IRS 1075 for tax information, and NIST 800-171 for federal contractors. Its logging and permissions make regulatory reporting simpler and more reliable.

HIPAA & FERPA Support: Protects patient and student records with access controls.
SOX & GLBA Alignment: Provides audit-ready reporting for financial regulators.
NIST 800-171 & ITAR: Meets strict US government and defense requirements.

Explore details on our HIPAA, NIST 800-171, and ISO compliance pages, or review our blog on quantum-proof encryption.

How does MX address security risks in collaboration?

Unrestricted collaboration can expose organizations to data leakage, unauthorized access, and governance failures. MX prevents these risks by enforcing named-user access, encrypting files automatically, and keeping an immutable record of every action.

No Public Links: Eliminates accidental exposure through shared URLs.
Encryption by Default: Applied both in transit and at rest with AES 256-bit.
Audit-Ready Logs: Built for direct export into compliance and governance systems.

Efficiency & Business Value

How does MX improve productivity in enterprise collaboration?

MX is designed to reduce friction in file collaboration while maintaining strict compliance. Teams no longer juggle multiple tools or face file size restrictions. By centralizing transfers into one secure environment, staff save time and avoid unnecessary delays.

No Size Restrictions: Exchange even the largest project files instantly.
Direct Collaboration: MX Conversations keep discussions and file sharing in one secure place.
Audit Efficiency: Logs are automatically generated, removing manual compliance tasks.

Discover more on our Features page or read our blog on remote collaboration to see how productivity gains play out in practice.

Can MX support large file sharing across departments and global offices?

Yes. MX is particularly effective for enterprises that need to share large, sensitive files across distributed teams. Whether sending technical schematics, healthcare records, or financial reports, MX ensures secure and traceable transfers while bypassing the size limits of email or consumer tools.

Unlimited File Sizes: Handles high-resolution media, datasets, and complex documents.
Global Scalability: Works consistently across international offices.
Fast Transfers: Optimized for speed without compromising compliance.

See how MX compares in our guide to overcoming file size limits or explore use cases in our Case Studies.

What business value does MX offer compared to traditional collaboration platforms?

While most platforms are built for convenience, MX is engineered for trust and compliance. This difference delivers measurable business value, especially for enterprises where confidentiality is critical. Instead of storing files indefinitely, MX emphasizes secure exchanges with clear endpoints.

Reduced Risk: Strong encryption lowers breach potential.
Compliance Facilitation: Supports HIPAA, SOX, GLBA, and GDPR frameworks.
Client Confidence: Secure handling of sensitive data strengthens trust.

As GlobeNewswire notes, the secure file transfer market is set to grow to $3.26 billion by 2028, underscoring demand for platforms like MX. For a deeper look, explore our Pricing options.

How does MX strengthen collaboration with external partners?

External collaboration often introduces risk. MX prevents this by enabling controlled file exchanges that protect sensitive data while ensuring partners get the information they need. It balances accessibility with compliance, which is essential in finance, healthcare, defense, and legal services.

Named User Access: Only the intended recipient can open files.
Temporary Storage: Files do not remain online beyond their use period.
Audit Support: All external exchanges are logged for accountability.

Explore how MX builds partner trust on our Secure Client File Sharing page, or read our article on collaborating with confidence.

Setup, Support & Integration

Is MX easy to set up for enterprise teams without deep technical expertise?

Yes. MX is designed to be straightforward to deploy, even across large organizations with multiple departments. The onboarding process is streamlined, reducing downtime and helping teams continue their work without disruption.

Quick Deployment: Most enterprises are live within days, not weeks.
Minimal Training Required: Intuitive dashboards and clear interfaces help staff adapt quickly.
Scalable Onboarding: Add new departments or offices without reconfiguring core systems.

For more details on deployment, visit our Features page or request guidance through our Contact Us form.

Does MX integrate with existing enterprise workflows?

MX isn’t a live-editing or sync tool. Instead, it fits into existing workflows by handling the secure exchange of files between systems and people. Enterprises can keep using Microsoft 365 or Google Workspace for collaboration, while relying on MX for the secure handoff of sensitive material.

Metadata APIs: Connect MX to enterprise systems in finance, healthcare, or engineering.
Compliance Support: Helps ensure exchanges meet HIPAA, SOX, and other frameworks without disrupting productivity tools.
Complementary Use: Runs alongside, not in place of, existing collaboration platforms.

See more about integration in our blog: The Insider’s Guide to Navigating MX Features.

What support is available if enterprise staff encounter issues?

Enterprises using MX get a support model tailored for business-critical operations. This ensures teams can keep projects moving even when problems occur.

Dedicated Account Management: Direct contacts for enterprise clients.
24/7 Help Desk: Global assistance for urgent cases.
Training Resources: Guides, video tutorials, and refresher sessions for staff.

Visit our FAQ page for quick answers or book a consultation through our Free Trial page.

Can MX be customized to reflect an enterprise’s branding?

Yes. MX provides white labeling options so enterprises can customize the interface to align with their brand identity. This reinforces consistency and reassures clients when exchanging sensitive data.

Custom Logos and Colors: Adapt MX to match your corporate look.
Domain Mapping: Access MX through a branded subdomain for consistency.
Client-Facing Assurance: Partners see a trusted environment when receiving files.

For more on customization, visit our Enterprise File Sharing Software page or review examples in our Case Studies.

Stay Updated With the Latest in the Industry

Fundamentals

Data Security 101: Exploring Its Importance, What It Entails, and How It Works

Master the fundamentals of data security with our comprehensive guide covering essential concepts, implementation strategies, and best practises for protecting your business information.

Learn Basics →

Next-Gen

Quantum-Proof Data Security: How Perfect Secrecy Shields Intellectual Property

Explore cutting-edge quantum-resistant encryption technologies and discover how perfect secrecy protocols protect your intellectual property from future cyber threats.

Explore Future →

NEW

Case Studies

The Cost of Insecure File Transfers: Real-World Breach Examples

Learn from real-world data breach case studies and understand the financial and reputational costs of inadequate file transfer security measures.

Learn Lessons →

NEW

Collaboration

What Is MX Conversations and Why Does It Matter for Teams?

Discover how MX Conversations transforms team collaboration with secure, real-time communication integrated directly into your file sharing workflows.

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Large Files

Conquer File Size Limits: How to Email and Send Big Files Effortlessly

Overcome file size restrictions and learn professional methods for transferring large files securely across different platforms and email systems.

Send Large Files →

Performance

Balancing Speed and Security: Accelerating File Transfers Without Compromise

Optimise file transfer performance while maintaining enterprise-grade security standards through advanced acceleration techniques and smart protocols.

Optimise Speed →

Comparisons

Why My MX Data Excels Beyond Google Drive for Business Security

Compare enterprise security features and discover why businesses choose MX Data over consumer cloud storage solutions for sensitive data protection.

Compare Solutions →

Industries

7 Industries That Need Secure File Transfer More Than Ever

Explore industry-specific security challenges and discover how different sectors leverage secure file transfer solutions to protect sensitive information.

Explore Industries →

Try All Of Our Features Free for 7 Days!

To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

Team File Exchange
Enable secure file transfer between departments and external partners, complete with message threads and user-specific access rights.
Secure Team Sync
Collaborate across teams while maintaining strict file access, encrypted transfers and logging to support operational transparency.
Multi-User Collaboration
Teams can securely collaborate on shared files without overlap by controlling version access and tracking user-specific file actions.
Secure File Roles
Assign specific permissions to each collaborator, preventing unapproved editing or access while maintaining open collaboration channels.
Unlimited File Sharing
Enable distributed teams to collaborate across large file sets with no restrictions on upload size or number of files shared.
Speed for Teams
Collaborating departments enjoy fast file updates and transfers with encrypted delivery channels tuned for real-time responsiveness.
Live Collaboration Threads
Discuss projects, clarify tasks, and track decisions without leaving the secure environment tied to each file or folder.
Custom Collaboration Environment
Set your brand standards across team collaboration views, ensuring a familiar interface across secure project file discussions.

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How MX Stacks Up Against the Competition

How MX Enables Enterprise file Collaboration

Relied on by organisations seeking storage with genuine security credentials.

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Stay Updated With the Latest in the Industry

Data Security 101: Exploring Its Importance, What It Entails, and How It Works

Quantum-Proof Data Security: How Perfect Secrecy Shields Intellectual Property

The Cost of Insecure File Transfers: Real-World Breach Examples

What Is MX Conversations and Why Does It Matter for Teams?

Conquer File Size Limits: How to Email and Send Big Files Effortlessly

Balancing Speed and Security: Accelerating File Transfers Without Compromise

Why My MX Data Excels Beyond Google Drive for Business Security

7 Industries That Need Secure File Transfer More Than Ever

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Streamline Workflow with MX Business Premium

Secure MX Business Enterprise for Complex Needs

Enhance Collaboration with MX Business Premium

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How MX Stacks Up Against the Competition

How MX Enables Enterprise file Collaboration

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