Reliable File Sharing for Small Business Operations

Provide your small business with secure file sharing designed to protect client and company data. My MX Data keeps sensitive files away from unauthorised access.

Send contracts, invoices, or creative assets with encryption and tracking that help maintain data protection compliance while keeping operations smooth.

No Credit Card Required

As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Small business file sharing should be quick, but not at the expense of security. My MX Data uses built-in encryption, role-based access, and tracking to safeguard every transfer.

It excels in Security & Compliance, File Control, Collaboration, and High-Volume Sending.

✅Quantum-Resilient Protection - MX uses its ASR methodology to keep small business files private from upload to delivery. ℹ️ What does this mean?ASR (Anonymize, Shard, Restore) converts files into anonymized shards, sends them via separate secure routes, and restores them only for authorized users, providing stronger defense than AES-256 alone.

✅Clear Audit Trails - Every share, view, and download is timestamped so owners can see exactly what happened and when.

✅Supports HIPAA, CCPA & ISO 27001 - Combines encryption and role-based access sized for lean teams that still need compliance.

❌WeTransfer lacks encryption at rest, risky for customer documents and quotes.

❌Google Drive and Dropbox often require extra policy work before meeting stricter small business standards.

Small Business Security & Compliance

✅Named User-Only Sharing – Every transfer is tied to an identified, authorized account holder.

✅Selectable Hosting Region – Store files in a data center location that aligns with compliance needs and business comfort.

🟡Core Management Features – Offers upload, retrieval, and tracking capabilities without the complexity of a complete DMS.

❌No Always-On Sync – Emphasizes intentional, secure transfers over continuous synchronizing.

Small Business File Control

✅Secure Client and Vendor Sharing – Exchange contracts, proposals, and files with encryption and delivery receipts.

✅Conversation-Connected Messaging – Keep discussions attached to the correct files so nothing gets lost in email clutter.

✅Small Business Branding – Present a professional, branded file portal that inspires client confidence.

🟡Edits Outside Platform – Make updates before uploading the final file for secure handoff.

Small Business Collaboration

✅No Size Restrictions – Send small invoices or large creative projects without daily limits. Google Drive caps at 750GB/day, and WeTransfer’s free plan stops at 2GB.

✅Secure Client Upload Portals – Receive important files directly through encrypted, branded links. Consumer tools can’t offer this level of professionalism.

❌Not Meant for Storage – MX focuses on secure movement of files, not on keeping them in the cloud for the long term.

Small Business High-Volume Sending

How MX Helps Small Businesses share Files Securely

Small teams need strong protection without heavy setup. MX encrypts every transfer end to end, ties access to named people and records a clear audit trail. Clean workflow, sturdy controls, proof on demand.

HIPAA
Small healthcare providers often lack IT departments. MX makes HIPAA compliance manageable by encrypting patient files and tracking every view, so even modest practices stay protected.
CCPA
A local retailer or startup in California is still under CCPA. MX applies permission controls and audit logs, proving small firms can respect consumer privacy without heavyweight tools.
SOX
SOX might feel far away from small firms, yet reporting rules can still touch them. MX encrypts financial file sharing and delivers records auditors can follow.
GLBA
GLBA is not just for banks with skyscraper offices. Small advisory shops also need confidentiality, and MX provides encryption and access history that prove compliance.
FISMA
Subcontractors working on federal projects, even tiny ones, hit FISMA obligations. MX secures their file sharing with encryption and permissions that satisfy the checks.
FERPA
Private schools and small colleges cannot ignore FERPA. MX locks student records behind encryption and access rules, keeping them compliant on a budget.
ITAR
Small defense suppliers face ITAR limits like the giants. MX enforces geo restrictions and encryption so restricted files do not leak beyond authorized borders.
CJIS
Local police departments and partners have to respect CJIS. MX encrypts their shared files and provides logs detailed enough for oversight committees.
IRS 1075
Accountants and consultants in small firms who handle tax data must meet IRS 1075. MX encrypts those files and records access in a way even auditors can follow easily.
NIST 800-171
NIST 800-171 obligations do not skip small contractors. MX ensures they meet them through encryption, logging and user specific permissions.
Feature Description
🔒
Quantum-Safe Encryption for Small Teams
MX pairs ASR with AES-256 for every transfer. Your files travel privately between staff, clients and partners with dependable protection.
👤
Named Recipients with Simple Roles
Choose exactly who can open a file and what they can do. Every action carries identity, IP and timestamp so ownership is never fuzzy.
🛡️
Compliance Alignment for Small Business
Supports familiar frameworks like HIPAA, ITAR, ISO and many more. MX blends encryption, policy based access, retention choices and audit ready logs so reviewers see proof quickly.
📩
Delivery Confirmation & Read Receipts
Know a package arrived, was opened and by whom. Helpful for client disputes, vendor commitments and routine checks.
🧰
Client Request Links & Mini Portals
Request documents through a tidy branded page. Track what came in, nudge for what is missing and keep everything encrypted from the first byte.
⏲️
Retention Presets & One Click Revocation
Set short lived access windows, revoke instantly and prevent stale links from lingering. Less sprawl, tighter control, calmer audits.
🌍
Geo Rules for Restricted Work
Keep sensitive files inside approved regions with location aware checks. Useful for ITAR restricted engagements and regional contracts.
📱
Mobile Friendly, Admin Light
Share and approve on the go. MX keeps controls sturdy without demanding a full time admin to babysit settings.
👁️
Organization Activity Timeline
Search views, downloads and forwards with identity, IP and timestamp. Export tidy evidence packs when someone asks for receipts.
🔑
SSO & Multi Factor Ready
Connect your identity provider as you grow then add a second factor for risky actions. Fewer takeovers, stronger trust with clients.
🚫
No Public Sharing Links
Turn off open URLs that drift beyond your perimeter. MX routes sharing through authenticated sessions and named recipients which keeps exposure low for lean teams.

FAQs

1
Security, Simplicity & Business Credibility
Why should small businesses avoid free consumer file sharing tools?

Risks of Consumer Tools: Free platforms such as Dropbox or Google Drive look convenient, but they often leave files sitting in long-term storage, shared through public links, with little oversight of who accessed them.

Why It Matters for SMEs: For a small business, a single slip-up like a client document being forwarded outside their control can cause reputational harm that’s tough to repair.

See how MX compares in our article: Dropbox vs MX.

Can MX help small businesses present themselves more professionally?

Yes, Through Professional Branding: Even the smallest firms can whitelabel MX with their own logo, colors and domain. Clients see a clean, secure portal that feels like part of the business itself.

Why It Matters: Sending tax forms or contracts from a consumer-grade app feels casual. A branded portal signals professionalism and reassures clients their data is being handled responsibly.

Try it yourself by starting a free trial.

How does MX protect small businesses against compliance risks?

Compliance Made Practical: MX supports alignment with frameworks like HIPAA and ISO 27001 through named-user access, automatic expiry settings and immutable audit logs.

Reduced Liability: Files don’t linger indefinitely. Once they’ve been delivered, MX removes them, cutting down the exposure that plagues many small businesses relying on basic storage services.

2
Efficiency & Day-to-Day Business Value
How does MX save time for small business teams?

One Platform, One Process: Instead of bouncing between emails, shared folders and USB sticks, staff can move files of any size directly through MX with just a few clicks.

Fewer Disruptions: No more compressing, splitting files or dealing with bounced attachments. For lean teams, avoiding those interruptions frees up precious hours each week.

See practical tips in our blog: Accelerating File Transfers.

Can clients receive files without complicated steps?

Yes, Frictionless Access: Clients don’t need extra accounts or software. They receive a secure, identity-tied link that works instantly, so sharing feels smooth while staying protected.

Client Confidence: A straightforward process reassures clients their data is handled responsibly, avoiding the awkwardness of sending sensitive information through casual apps.

See examples in our Case Studies.

How does MX reduce stress over file size limits?

Unlimited Transfers: MX has no practical caps on file size. Whether it’s a video project, a complex dataset or a full design archive, businesses can send it without worrying about restrictions.

Why It Matters: Creative agencies, consultants and contractors often move huge files. With MX, that becomes routine instead of a headache.

Dive deeper on our Large File Sharing page.

Does MX help small businesses build stronger client relationships?

Yes, Professional Experience: A secure, branded portal makes even the smallest firm look polished. Clients see a business that takes confidentiality seriously.

Trust Through Transparency: Every transfer is logged and traceable, giving clients confidence in how their files are managed. That reliability strengthens long-term relationships.

Learn more in Collaborate with Confidence.

3
Setup, Support & Integration
Is MX easy to set up for my team without technical expertise?
1. Quick Onboarding: MX is designed to be straightforward from day one. No specialist IT support is needed, and most organisations start exchanging files securely within hours.
  • Simple Registration: Teams receive login details and can immediately begin secure transfers.
  • Guided Setup: Step-by-step resources explain permissions, audit settings and expiry options.
  • Cloud Access: Runs entirely in the browser, removing the cost and hassle of server installations.
2. Smooth Transition: Because MX focuses on secure file sharing for business rather than bulk storage, teams avoid the headaches of migrating old archives.
  • Identity-Based Access: Add users by name without navigating complex permission trees.
  • Automated Policies: Expiry dates and restrictions can be applied instantly during setup.
More details are available in our Features section.
Does MX integrate with existing workflows or business software?
1. API-Driven Flexibility: MX connects securely with industry workflows where compliance and auditability are essential.
  • Engineering & Manufacturing: Metadata APIs link file exchanges to PLM systems.
  • Healthcare: Move patient data securely while aligning with GDPR and HIPAA.
  • Finance & Legal: Produce audit-ready logs for SOX, GLBA and other frameworks.
2. Everyday Compatibility: MX works alongside Microsoft 365, Teams and Google Workspace without forcing disruptive changes. The emphasis stays on controlled, auditable exchanges.
  • File Handoff: Draft in Word, Excel or CAD, then send securely with MX.
  • Minimal Disruption: Everything runs in the browser, no extra desktop apps required.
For real-world examples, read our blog on secure collaboration.
What support is available if my staff encounter issues?
1. Direct Assistance: Businesses receive responsive help from the MX team. Most queries are resolved quickly with practical guidance.
  • Help Centre: Clear resources and FAQs written for non-technical users.
  • Email & Ticketing: Direct contact with specialists familiar with compliance and security standards.
  • Account Managers: Enterprise clients are assigned a dedicated contact for faster turnaround.
2. Continuous Training: Regularly updated material helps new hires or teams needing refreshers get up to speed.
  • Knowledge Library: Updated guides to support efficient, compliant file handling.
  • Case Studies: See how other organisations handle secure transfers on our Case Studies page.
Quick support is always available via our Contact page.
Can I customise MX to reflect my company’s branding?
1. White Labelling Options: MX adapts to your brand identity, so clients and partners interact with a fully branded environment.
  • Logos & Colours: Apply your branding across the entire interface.
  • Domain Customisation: Run MX on your own subdomain for continuity.
  • Client Confidence: Reinforces that sensitive exchanges stay under your control.
2. Enterprise Flexibility: Larger firms can roll MX out across departments or regions so file exchange feels like a native process, not an add-on tool.
  • Scalable Branding: Works for subsidiaries and multi-national structures.
  • Unified Presentation: Clients and partners enjoy a consistent experience without third-party branding.
Explore these options on our Features page or begin with a Free Trial.

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To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

  • SMB File Delivery
    Enable safe, short-term file transfer using encryption, no public links, and logging that supports compliance with small business standards.
  • Streamlined File Handoffs
    Quickly send files to clients or partners with tracking and encryption that support data privacy without slowing your workflow.
  • Easy User Management
    Add or remove file recipients, adjust access settings, and maintain security across team changes or client handoffs.
  • Secure User Tracking
    Monitor which team member accesses which file by restricting all sharing activity to assigned users only.
  • Heavy File Upload
    Even solo users can upload and share large PDFs, videos, or presentations with secure delivery and instant recipient logging.
  • Quick File Turnaround
    Upload and share project documents with clients or freelancers without delays or file size errors slowing progress.
  • Shared File Discussions
    Post quick comments on shared files for client or team review, without needing another chat platform or inbox clutter.
  • Brand Your File Drops
    Present clients with your own brand on each file handoff, creating trust even when using enterprise-grade security tools.
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