ISO 27001 Compliant File Sharing for Business

Support ISO 27001 compliance with secure file sharing that prioritises data security. My MX Data integrates encryption, access controls, and audit logs.

Whether handling client contracts or confidential research, our platform helps ensure your security policies are applied consistently.

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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Popular sharing tools can send your files but leave gaps in oversight. My MX Data closes those gaps, using full encryption, traceability and controlled access to protect both sender and recipient.

It performs strongly in Security & Compliance, File Control, Collaboration and Large Transfer Processes.

✅Encryption Designed for ISO 27001 – MX implements its ASR methodology to help businesses align with ISO 27001 security controls. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) breaks files into anonymised shards, transmits them over independent encrypted paths, and restores them only for authorised users, exceeding AES-256 safeguards.

✅Detailed Compliance Logs – Records each file event to support ISO audits and reviews.

✅Aligns with GDPR, UK DPA & ISO 27001 – Maintains secure storage and controlled access at all times.

❌WeTransfer does not encrypt stored files, creating a compliance gap for ISO-certified operations.

❌Google Drive and Dropbox may need policy adjustments to meet ISO standards fully.

Security & Compliance

✅Authorised Named User Access – Limits file transfers to known, approved users to safeguard compliance.

✅Selectable Hosting Regions – Store data in locations that match ISO requirements and organisational policy.

🟡Essential File Controls – Upload, download, and monitor exchanges without running a complete DMS setup.

❌No Real-Time Mirroring – Transfers are deliberate and secure, not constantly updated across devices.

File & Access Management

✅ISO-Aligned File Transfers – Share files using encryption and processes that align with recognised ISO standards.

✅Linked Messaging – Discuss details and updates inside the platform, ensuring every note remains tied to the relevant file.

✅Consistent Branded Access – Recipients use a portal that carries your approved branding and domain.

🟡No Real-Time Co-Authoring – Prepare and finalise files before sending them through MX.

Collaboration

✅Transfer Any Size – Unlike Google Drive’s 750GB daily cap or WeTransfer’s free 2GB ceiling, MX supports unrestricted file sizes for compliant business operations.

✅ISO-Compliant File Intake – Provide a secure, branded portal for receiving important documents in line with ISO standards. Public consumer tools can’t offer the same assurance.

❌Not Designed for Archiving – MX facilitates fast, secure exchanges, not long-term cloud hosting like Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Business achieve Compliance

ISO compliance is built on rigorous proof of data security. My MX Data achieves this through full-spectrum end-to-end encryption and complete audit logs for every file shared or received.

ISO Compliance
MX supports ISO and GDPR alignment by using patented quantum-level encryption, structured auditing processes, and sovereignty configurations that help maintain control over data and reduce compliance risks.
ISO 27001
Helping to align with ISO 27001 standards, My MX Data safeguards documents with encryption, manages permissions for specific users, and keeps a verifiable audit history.
FSQS
In ISO compliance, FSQS registration underscores My MX Data’s commitment to structured, secure processes that help facilitate adherence to recognised standards.
Cyber Essentials Plus
Cyber Essentials Plus alignment is upheld through verified access control, malware threat management, and quantum-grade encryption that helps achieve compliance for sensitive files.
UK Security Council
With guidance from the UK Cyber Security Council, the platform applies advanced encryption, structured access rules, and tested resilience standards to facilitate compliance for secure data exchange.
Data Protection Act 2018
Patented encryption and granular user access settings help My MX Data support DPA compliance while giving the option to keep all stored data in secure UK facilities.
AES-256 Encryption
For ISO compliance and ISO 27001 alignment, My MX Data utilises AES-256 encryption at rest and in transit, backed by quantum-level protections, to support with risk reduction and auditable security operations.
SOC 2
On the ISO compliance page, My MX Data aligns with SOC-2 by combining access governance, event monitoring, and quantum-grade encryption that supports with control objectives across regulated workflows.
ISO 27018
ISO 27018 alignment is aided by robust access management, continuous audit visibility, and patented quantum encryption that facilitates compliance for cloud-based personal data security.
FCA
With FCA-focused controls, the platform delivers strong encryption, controlled access frameworks, and detailed audit logging which support with compliance across critical business functions.
Feature Description
🔒
Quantum-Safe Encryption
Uses ASR plus AES-256 encryption to protect files end to end. This foundation supports organisations aiming for ISO-aligned data security.
👤
Named Recipient Control
Grants access to specified, authorised users only. Tracking who accesses what creates a clear audit trail, essential for ISO documentation and internal validation.
🛡️
ISO Compliance Support
Encryption, access control and audit logs are designed with ISO 27001 in mind. These features help organisations build a security posture that aligns with recognised standards.
📊
Real-Time Activity Logs
Tracks uploads, downloads and accesses as they happen. These logs are handy during ISO audits or when demonstrating control over file handling processes.
📤
Supports Large Transfers
Lets organisations send and store large files - archives, media, reports - without hitting arbitrary limits. Simplifies compliance workflows involving big datasets.
🔐
Secure Upload Portals
Offers encrypted or branded upload gateways - ideal for collecting sensitive inputs while maintaining chain-of-custody requirements.
👁️
Access Tracking
Logs who interacts with files and when. That clarity is valuable for internal reviews or external ISO assessments.
🔑
Multi-Factor Authentication
Adds a security layer by requiring verification beyond just a password. It helps meet access control benchmarks in ISO frameworks.
🚫
No Public File Links
Disables open URLs. Files remain accessible only to authorised users, aligning with the ISO principle of controlled access.

FAQs

1
Technology, Compliance & Enterprise Credibility
Does MX guarantee ISO 27001 compliance?

Facilitation, Not Certification: MX is built to support organisations seeking ISO 27001 certification by providing strict access controls, detailed audit trails, and quantum secure patented methodology for data transfers. However, compliance is always a shared responsibility. MX cannot issue ISO certification; it helps businesses demonstrate the technical controls required.

Helpful Features:

  • Audit Trails: Immutable logs for all file exchanges, useful in ISO 27001 audits.
  • Data Sovereignty: Define storage regions for shards to align with ISO’s legal requirements on jurisdiction.
  • Controlled Transfers: Files exchanged only between named users, avoiding public link sharing.

With 62% of organisations having an encryption strategy in place [Ponemon Institute], MX provides a clear technical foundation for those aiming to achieve or maintain ISO certification. Explore more in our Features.

How does MX help businesses align with ISO frameworks?

Security-First Architecture: MX was designed to meet the expectations of frameworks like ISO 27001. It embeds core principles such as confidentiality, integrity, and availability into its file transfer model.

Alignment Examples:

  • Confidentiality: End-to-end encryption and ASR ensure files are only readable by authorised recipients.
  • Integrity: Transfers are verified and logged to ensure files are not tampered with.
  • Availability: Optimised transfer speed and redundancy keep file exchange reliable.

For additional context, see our article on quantum-proof encryption and how it strengthens alignment with international frameworks.

Why do enterprises choose MX over standard storage platforms for ISO alignment?

Purpose-Built Exchange: Unlike Dropbox, Google Drive, or OneDrive, MX does not function as a storage repository. It is designed for controlled, auditable exchanges, making it far easier for organisations to show conformity with ISO standards.

Reduced Compliance Risks: Files do not linger online, which reduces the risk of data sprawl — a common weakness flagged during ISO audits.

Industry Recognition: MX is adopted in finance, healthcare, and technology, all sectors where ISO certification is critical. With 72% of tech firms and 64% of financial firms using enterprise-wide encryption [Statista], MX’s focus on encrypted exchange aligns with this broader adoption trend.

See practical enterprise use cases in our Case Studies.

2
Implementation & Risk Management
How can MX help prepare evidence for an ISO 27001 audit?

Automated Record-Keeping: MX produces end-to-end audit logs of every file action. These logs capture details such as sender, recipient, timestamp, and access outcome, which can be exported and reviewed during audit preparation.

Streamlined Compliance Support: Instead of manual record collection, businesses can use MX’s reporting features to demonstrate that controls are applied consistently.

  • Access Records: Proof of who had file access and when.
  • Policy Alignment: Evidence of expiry dates, recipient restrictions, and download limits being enforced.
  • Incident Logs: Clear visibility on attempted but unauthorised access.

Given that 30% of European businesses remain non-compliant with GDPR [Moosend], leveraging MX’s structured logs can help avoid similar pitfalls during ISO audits. For practical insights, review our Features page.

What role does MX play in reducing human error during file sharing?

Minimising Mis-Sends: ISO 27001 requires strict control over data exchange. MX enforces named-user access, meaning files can never be shared via open links or mistakenly sent to the wrong address.

Safeguards in Action:

  • Expiry Controls: Files automatically expire after set dates, reducing accidental long-term exposure.
  • Recipient Restrictions: Only specified users can decrypt shared content.
  • Auditability: All actions are recorded, making it easier to trace and correct mistakes if they occur.

With research showing that 46% of cyber breaches affect firms with fewer than 1,000 staff [StrongDM], error prevention becomes critical. MX offers businesses of every size a safety net against unintentional exposure.

How does MX support incident reporting and response under ISO frameworks?

Clear Incident Visibility: MX provides administrators with real-time access logs that highlight failed login attempts, blocked file access, and irregular sharing patterns. These reports form the basis of incident management evidence during ISO reviews.

Facilitated Reporting: Administrators can export these logs directly for use in incident reports or risk registers. This helps demonstrate compliance with ISO requirements for documented responses.

Ongoing Risk Reduction: By identifying anomalies early, MX assists businesses in containing risks quickly, which is vital given the average 258-day window to identify and contain a breach [TechTarget].

For more practical steps, explore our article on Data Security 101 and how businesses can refine response protocols.

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  • ISO Support Tools
    MX aligns with ISO frameworks by securing access, providing encryption, and ensuring all file actions are logged in real time.
  • Certified Process Readiness
    MX helps organisations meet ISO expectations by enforcing controls over access, retention, file movement and user activity tracking.
  • Control Mapping
    MX documentation maps directly to ISO 27001 control areas like access management, data transfer, encryption, and continuous audit trails.
  • Access Accountability
    Control who can download, view, or forward files using named-user controls that support ISO 27001 role-based data handling.
  • Large ISO-Conforming Transfers
    Transfer large datasets while adhering to ISO standards using encryption, identity tracking, and protected regional delivery settings.
  • Performance with Compliance
    Fast upload and sharing performance is built into MX’s ISO-aware file delivery tools, ensuring compliance and usability coexist.
  • ISO-Aligned Communication
    All file-linked communications are logged and stored to support ISO expectations for collaboration transparency and documentation.
  • ISO Branding Support
    Create a cohesive user experience while meeting ISO delivery requirements using branded portals and recipient views.
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