Secure File Sharing Designed for Government Agencies

Protect sensitive government data with secure file sharing that meets public sector standards. My MX Data enforces strict access controls and encryption to safeguard classified information.

From interdepartmental communication to data transfers with external partners, our platform ensures confidentiality and compliance remain intact.

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How MX Stacks Up Against the Competition

Many services like Dropbox, Google Drive or WeTransfer are aimed at fast file delivery. My MX Data is aimed at organisations that need secure, traceable and encrypted exchange with clear proof of compliance at every step.

Its strengths show in Security & Compliance, File Control, Collaboration and Large File Handling.

✅Quantum-Safe Government Data Handling – MX employs its ASR methodology to guard sensitive public sector files against both current and emerging cyber threats. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) transforms documents into anonymised shards, transfers them across separate secure routes, and reassembles only for verified government personnel, delivering a higher level of protection than AES-256 alone.

✅Traceable Access History – Every viewing, transfer, or download is timestamped for accountability and oversight.

✅Aligns with GDPR, UK DPA & ISO 27001 – Maintains regulatory confidence through encryption and strict access controls.

❌WeTransfer has no encryption at rest, posing unacceptable risks for classified data.

❌Google Drive and Dropbox often need extra configuration to meet public sector compliance standards.

Security & Compliance

✅Named User Access Only – Sharing is locked down to approved, identifiable users, helping reduce the chance of sensitive data slipping through the net.

✅Regional Storage Control – Choose hosting locations that align with compliance requirements and public sector mandates.

🟡Basic File Handling – Supports uploads, downloads, and activity logs without the overhead of a full DMS system.

❌No Live Synchronisation – Designed for secure one-off transfers rather than continuous updates.

File & Access Management

✅Classified File Transfers – Exchange official records and sensitive communications under encryption with full access logs for audit purposes.

✅Policy-Safe Messaging – Keep secure discussions tied to each file, ensuring all correspondence is stored in compliance with regulations.

✅Government-Branded Portals – Share via a secure portal that carries the agency’s domain, logo, and approved design elements.

🟡No Real-Time Editing – Files must be finalised before they are securely transferred through MX.

Collaboration

✅Send Without Size Restrictions – Government agencies can move vast datasets or high-resolution archives without hitting a limit. Google Drive allows only 750GB per day, and WeTransfer’s free plan stops at 2GB.

✅Secure Public Sector Portals – Collect classified or sensitive files through encrypted, agency-branded upload points. Consumer-grade tools can’t replicate that level of security or control.

❌No Ongoing Cloud Storage – MX is engineered for short-term transfers rather than indefinite hosting, unlike services such as Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Government Achieve Compliance

Government-level data handling demands absolute proof of security and compliance. My MX Data delivers this with complete end-to-end encryption and audit-grade transfer logs for every exchange, ensuring nothing is left to chance.

MX facilitates GDPR-aligned data transfer for government bodies by using patented quantum-level encryption, maintaining full audit trails, and applying sovereignty settings that help protect sensitive public sector information across authorised jurisdictions.
My MX Data supports DPA compliance by encrypting every transfer at a quantum-secure level, applying named-user access restrictions, and allowing files to remain stored within UK data centres.
My MX Data helps meet ISO 27001 objectives by encrypting information at a quantum-secure level, assigning access per authorised user, and logging all file actions for review.
For file sharing for governments, My MX Data applies AES-256 encryption in transit and at rest, together with quantum-level safeguards, to help public sector teams protect classified exchanges and support compliance objectives.
For file sharing for governments, My MX Data’s FSQS registration and quantum-level encryption help public sector bodies manage secure exchanges while supporting compliance obligations.
For file sharing for governments, My MX Data aligns with SOC-2 principles through named-access controls, continuous security monitoring, and quantum-level encryption that helps public bodies operate within strict compliance expectations.
Cyber Essentials Plus alignment is maintained with controlled user permissions, malware threat prevention, and quantum-level encryption that supports with compliance for secure file exchange.
Aligned with ISO 27018, My MX Data applies advanced encryption at a quantum standard, controlled user permissions, and full audit logging to help achieve compliance when storing personal data in the cloud.
UK Cyber Security Council recommendations are met through advanced encryption, policy-driven access control, and operational resilience safeguards which help achieve compliance.
Following FCA-aligned operational guidelines, the platform enforces strong encryption, structured access permissions, and verifiable audit records which support with compliance objectives.
🔒
Quantum-Level Encryption
Secures sensitive governmental exchanges using ASR plus AES-256 encryption. Helps safeguard classified or restricted documents while supporting regulatory compliance.
👤
Named Recipient Controls
Ensures that only designated, authorised personnel can access shared content. Each access event is logged for traceability in regulatory or security audits.
🛡️
Compliance-Aligned Security
Supports compliance with GDPR, ISO 27001, SOC-2, FCA and other governmental standards. Encryption, access oversight, and audit logs are built into the file sharing process.
📊
Real-Time Event Logging
Captures every action as it happens—from upload through to access and download. Ideal for security monitoring and chain-of-custody records.
📤
No File Size Constraints
Supports transfers of large files—project briefs, secure archives, data extracts—without enforcing arbitrary limits. Makes operations less finicky and more focused.
🔐
Secure Upload Gateways
Uses branded and secured portals for methodical document intake. Every file uploads through encrypted pipelines—protected in travel and storage.
👁️
Access and IP Tracking
Records who accessed content, from what IP, and when. Builds a transparent log for oversight or audit readiness in departmental or interagency exchange.
🔑
Multi-Factor Authentication
Requires additional verification at login, helping protect against unauthorised access and aligning with best practices for government data handling.
🚫
No Public File Links
Public link sharing is disabled. Files shared with government users are only available through secure, authorised access paths.

FAQs

1
Technology, Functionality & Credibility
How does MX safeguard citizen data shared between government departments?

Identity-Based Transfers: MX ensures files are only exchanged between named users, preventing accidental oversharing common with public link systems.

Patented Security: Files are anonymised, split into shards, and only restored at the intended destination. This quantum secure patented methodology reduces risks when handling sensitive information such as tax records or health files.

With government agencies responsible for 22% of all data breaches worldwide [IBM], secure platforms like MX are essential. Learn more on our Features page.

Can MX handle classified or sensitive government documents?

Yes, Built for High-Sensitivity Data: MX supports military-grade encryption (AES-256) and adds its ASR process (Anonymise, Shard, Restore), which fragments files to prevent interception or single-point compromise.

Audit-Ready: All transfers generate immutable logs, providing evidence trails for oversight bodies and parliamentary reporting.

Explore our article on robust security features for critical sectors.

How does MX support cross-agency collaboration without breaching compliance?

Controlled Collaboration: MX allows departments to exchange large volumes of data with strict permission controls, ensuring no files sit indefinitely in storage or external inboxes.

Compliance Alignment: Transfers are aligned with GDPR, the UK Data Protection Act, and ISO 27001 standards, helping governments meet obligations when managing citizen data.

Case studies on compliance-driven collaboration are available in our Case Studies.

Is MX future-proofed for government use as cyber threats evolve?

Quantum-Resistant Design: While most platforms rely solely on traditional encryption, MX employs a quantum secure patented methodology to anticipate future risks.

Ongoing Innovation: The platform is continuously updated to meet emerging government requirements, from secure procurement frameworks to stricter data sovereignty mandates.

For more, see our blog on quantum-proof encryption.

2
Cost & Profitability
How does MX help governments reduce costs compared to legacy systems?

Consolidation of Tools: Many departments rely on multiple overlapping platforms. MX eliminates duplication by acting as a single secure exchange platform, cutting licence and infrastructure costs.

Cloud-Driven Savings: MX requires no on-premises servers, reducing IT maintenance and energy spend. This is particularly valuable in public sector contexts where budget efficiency is scrutinised.

Learn more about practical cost advantages on our Features page.

Can MX help governments avoid the financial impact of data breaches?

Yes, Major Risk Reduction: The public sector is a prime target for cyberattacks. With the average cost of a breach in government reaching $2.6 million [IBM], avoiding just one incident offsets the investment in MX many times over.

Preventative Design: Identity-based transfers, immutable logs, and quantum secure methodologies drastically lower the chances of regulatory penalties or reputational damage.

See further statistics in our blog on data privacy regulations.

Does MX fit within constrained public sector budgets?

Yes, Flexible Subscription Models: MX offers packages designed to scale with departmental size and workload. This ensures smaller agencies can benefit without committing to oversized enterprise licences.

Predictable Spend: All compliance features (audit logs, sovereignty controls, encryption) are included as standard — avoiding the hidden extras often charged by traditional vendors.

For tailored budget options, start with a Free Trial or review our Pricing plans.

How does MX improve efficiency across government departments?

Streamlined Workflows: By removing the need for insecure workarounds such as email attachments or unmonitored cloud links, MX helps departments save time and avoid duplication.

Audit-Ready Processes: Compliance teams spend less time chasing records because MX automatically logs transfers, reducing the administrative overhead of regulatory reporting.

Explore examples in our Case Studies.

3
Setup, Support & Integration
Is MX easy for government departments to deploy?

Simple Rollout: MX can be deployed quickly without heavy IT overhead. Departments can be onboarded in a matter of hours, reducing downtime and avoiding the long implementation cycles typical of legacy systems.

Non-Disruptive Adoption: The platform is designed for staff with varying technical skill levels, ensuring secure file sharing does not require advanced training.

For deployment insights, visit our Features page.

Does MX integrate with existing government workflows?

Complementary Integration: MX is not a live-editing tool or storage repository. Instead, it sits alongside existing systems, acting as the secure delivery channel for sensitive documents.

API & Metadata Links: Departments can connect MX metadata to reporting dashboards, case management systems, or compliance archives without disrupting core processes.

Read more in our article: Collaborate with Confidence.

What support is provided to government staff?

Dedicated Assistance: MX offers priority support for public sector clients, with rapid response times to ensure operational continuity when issues arise.

Training & Resources: Comprehensive guides, online tutorials, and optional live sessions help staff adopt the platform quickly. This is especially useful where turnover or new projects require frequent onboarding.

For help resources, see our FAQ hub or contact us through the Contact page.

Can MX be customised to reflect government branding?

Yes, White Labelling: MX can be customised with department logos, colour schemes, and even domain mapping. This ensures citizens and partner organisations see a secure portal that aligns with the official government identity.

Trust & Transparency: A branded environment reassures the public that sensitive files are exchanged within a trusted, official system, reducing reliance on third-party services.

Examples of custom deployments can be found in our Case Studies.

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  • Government File Exchange
    Public sector file delivery with UK data hosting, regional compliance awareness, and strict control over file access and usage logs.
  • Public Sector Oversight
    Track which users share, open or download sensitive data using real-time audit logs configured to meet government policy standards.
  • Secure Internal Distribution
    Route files between departments with access levels aligned to civil service roles, avoiding generic link sharing or uncontrolled handoffs.
  • Individual Access Routing
    Sensitive files are routed only to named recipients with verified access rights, protecting public data and maintaining departmental controls.
  • Government File Scale
    MX handles large government file sets such as planning documents or case files without compressing or limiting upload volume.
  • Fast Department Handoffs
    Move data between teams or divisions quickly while maintaining UK data location requirements and encrypted controls.
  • Secure Briefing Threads
    Governments can add comments to files for internal routing, approvals, or partner coordination while maintaining end-to-end security.
  • Government Branding
    Ensure agency recipients and stakeholders see your department branding on every file portal and message.
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