Reliable File Sharing for Small Business Operations

Provide your small business with secure file sharing designed to protect client and company data. My MX Data keeps sensitive files away from unauthorised access.

Send contracts, invoices, or creative assets with encryption and tracking that help maintain data protection compliance while keeping operations smooth.

No Credit Card Required

As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

Why Small Businesses Choose MX Over Dropbox

While Dropbox handles quick sending well, My MX Data handles it with auditable encryption, controlled access and verifiable delivery, making it ideal for sensitive client communication.

It excels in Security & Compliance, File Control, Collaboration and Moving Large Files.

✅Quantum-Resilient Protection – MX applies its ASR methodology to shield small business data from sophisticated threats, including quantum computing attacks. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) breaks files into anonymised shards, sends them along separate secure paths, and restores them only for approved recipients, outperforming AES-256 protection.

✅Full Activity Tracking – Records each file access or transfer, allowing owners to monitor usage in real time.

✅Supports GDPR, UK DPA & ISO 27001 – Ensures compliance with minimal complexity for small operations.

❌WeTransfer’s lack of encryption at rest leaves files vulnerable to unauthorised access.

❌Google Drive and Dropbox require adjustments to meet enterprise-grade compliance standards.

Security & Compliance

✅Controlled Named User Access – Only authorised individuals with named accounts can receive files.

✅Location-Specific Storage – Store files in regions that match your regulatory and operational needs.

🟡Core File Functions – Straightforward uploading, downloading, and monitoring without extra document management features.

❌No Constant Sync – Built for secure, intentional transfers, not ongoing synchronisation.

File & Access Management

✅Secure Small Business Transfers – Send sensitive files to clients and partners using encryption and simple, reliable access controls.

✅Message Directly in MX – Link your file discussions to the files themselves, avoiding messy back-and-forth in separate apps.

✅Customised Client Portals – Present your own logo, colours, and domain on every shared file to maintain a professional image.

🟡Editing Outside MX – Make changes before uploading, as MX handles secure delivery rather than live editing.

Collaboration

✅Unlimited Transfer Volumes – No file size cap means even media-heavy projects can be sent in one go. For comparison, Google Drive stops at 750GB per day and WeTransfer free accounts at 2GB.

✅Encrypted Client Upload Points – Offer customers a secure, branded place to submit important files. Basic consumer services lack this business-focused functionality.

❌Not Built for Archiving – MX focuses purely on secure, fast delivery rather than acting as a permanent storage platform like Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Small Businesses Achieve Compliance

Small businesses deserve the same high standards as large enterprises when it comes to security and compliance. My MX Data provides reliable end-to-end encryption and clear, auditable trails so you can show regulators exactly how data was handled.

MX supports small businesses aiming for GDPR compliance with encrypted transfers at a quantum standard, thorough audit records, and data sovereignty features that help maintain security over client and internal files.
My MX Data helps achieve DPA compliance through advanced quantum-level encryption, user-specific permissions, and options for UK-based data residency to retain jurisdictional control.
Facilitating ISO 27001 compliance, My MX Data applies encryption to every transfer, controls access rights individually, and records activities with full audit trails.
In file sharing for small business, My MX Data secures every transfer with AES-256 encryption and patented quantum-level protection, helping smaller teams keep client data safe while supporting with regulatory compliance.
In file sharing for small business, FSQS recognition reflects My MX Data’s ability to provide secure, encrypted transfers that help smaller firms stay aligned with industry compliance standards.
On the file sharing for small business page, SOC-2 alignment is supported by role-based permissions, live oversight of activity, and patented quantum encryption that facilitates compliance without adding heavy admin.
My MX Data aligns with Cyber Essentials Plus through layered access control, ongoing malware defence, and patented quantum encryption that helps achieve compliance for all transfers.
The platform supports ISO 27018 alignment with strict authentication, transparent audit records, and patented quantum encryption which facilitates compliance for cloud-based personal information handling.
The service supports UK Cyber Security Council principles with patented encryption, role-based access, and tested resilience systems which facilitate compliance in secure data handling.
The service reflects FCA recommendations by delivering encrypted file transfers, role-based access restriction, and transparent audit logs to help achieve compliance.
🔒
Quantum-Resilient Encryption
Keeps small business file transfers safe with ASR and AES-256 encryption. Helps stop threats before they surface and supports with compliance standards, quietly backing your peace of mind.
👤
Recipient-Specific Access
Files reach only the intended recipient—no guessing games. Each transfer is tracked, timestamped, and transparent for small business reassurance.
🛡️
Compliance Friendly
Helps small businesses meet GDPR, ISO 27001, SOC-2, and FCA touchpoints. Features like encryption and audit logs do the heavy lifting while you get on with running things.
📊
Live Audit Logs
Watch file activity unfold—uploads, downloads, opens—all logged in real time. Helps you stay on top of it, without lifting a finger.
📤
No File Size Cap
Send large files—presentation packs, design comps, training videos—without worrying about hitting limits.
🔐
Trustworthy Upload Portal
Offers a secure, branded place for clients or partners to upload documents. Encryption begins the moment files start to transfer—no risk of halfway exposure.
👁️
Clear Access Insights
Tracks user access with IP details and timestamps. Handy for tracking what’s been shared across teams, suppliers, or clients.
🔑
Extra Login Verification
Adds multi-factor authentication to logins, reducing the chances of unauthorised access. It’s that extra check that keeps things safe.
🚫
No Public Sharing Links
Removes open link sharing. Files only reach people who’re meant to see them, keeping your data tight and tidy.

FAQs

1
Security, Simplicity & Business Credibility
Why should small businesses avoid using free consumer file sharing tools?

Risks of Consumer Tools: Free platforms like Dropbox or Google Drive may appear convenient, but they leave files accessible via public links, expose data to long-term storage, and offer little accountability.

Why It Matters for SMEs: For small businesses building trust, one mistake — such as a client’s file being forwarded outside their control — can cause reputational damage that’s hard to recover from.

See our article: Dropbox vs MX.

Can MX help small businesses look more professional to clients?

Yes, Through Professional Branding: Even micro-businesses can whitelabel MX with their logo, colours, and domain. This creates a secure, client-facing portal that reflects credibility and reliability.

Why It Matters: Clients are more likely to trust firms that avoid sending sensitive documents through personal emails or consumer apps.

Explore options by starting a free trial.

How does MX protect small businesses against compliance risks?

Compliance Made Practical: MX helps SMEs align with GDPR and ISO 27001 by enforcing named-user access, expiry controls, and immutable audit logs.

Reduced Liability: With files automatically removed after delivery, small businesses avoid the common pitfall of leaving sensitive material stored online indefinitely.

For practical guidance, see our article on secure file transfer compliance.

2
Efficiency & Day-to-Day Business Value
How does MX save time for small business teams?

One Platform, One Process: Instead of juggling emails, cloud folders, or USB drives, staff can send files of any size directly through MX in a matter of clicks.

Fewer Disruptions: With no need to compress files or troubleshoot bounced attachments, staff avoid workflow interruptions — particularly valuable in small teams where every hour counts.

Learn more in our blog: Accelerating File Transfers.

Can clients receive files easily without extra setup?

Yes, Frictionless Access: Clients don’t need accounts or complex logins. They receive a secure link tied to their identity, keeping the process simple while maintaining strong security.

Client Confidence: A seamless experience reduces confusion and reassures clients that their sensitive information is handled responsibly.

See how others use MX in our Case Studies.

How does MX reduce stress around file size limits?

Unlimited Transfer Capability: MX has no practical file size restrictions. Whether it’s a large design file, financial dataset, or project archive, businesses can send it without worrying about hitting storage or email caps.

Why It Matters: This is particularly useful for creative agencies, consultants, or contractors who frequently send heavy files to clients.

Explore more on our Large File Sharing page.

Does MX help small businesses build stronger client relationships?

Yes, Professional Experience: By offering a secure, branded environment for file sharing, small businesses can present themselves with the same professionalism as larger firms.

Trust Through Transparency: Clients can see that every file exchange is traceable and protected, which helps small businesses stand out against competitors using less secure methods.

Find out how MX supports credibility in Collaborate with Confidence.

3
Setup, Support & Integration
Is MX easy to set up for my team without technical expertise?
1. Quick Onboarding: MX is designed to be straightforward from day one. No specialist IT support is needed. Most organisations are able to start exchanging files within hours of account creation.
  • Simple Registration: Teams receive login details and can immediately begin secure transfers.
  • Guided Setup: Step-by-step resources explain permissions, audit settings, and file expiry options.
  • Cloud Access: Nothing to install on local servers, reducing complexity and cost.
2. Smooth Transition: By focusing on secure file sharing for business rather than storage, MX removes the usual friction of migrating large archives.
  • Identity-Based Access: Colleagues are added as named users with no complicated permissions matrix.
  • Automated Policies: Expiry dates and restrictions are simple to apply during setup.
Learn more about the onboarding process in our Features section.
Does MX integrate with existing workflows or business software?
1. API-Driven Flexibility: MX supports integration with industry workflows where compliance and security are critical.
  • Engineering & Manufacturing: Metadata APIs connect file exchanges with PLM systems.
  • Healthcare: Transfer sensitive patient data in line with GDPR and HIPAA frameworks.
  • Finance & Legal: Track transfers through audit-ready logs for regulatory evidence.
2. Everyday Compatibility: MX fits alongside platforms like Microsoft 365, Teams, or G-Suite without requiring wholesale changes. The emphasis remains on controlled, auditable exchanges.
  • File Handoff: Continue drafting in Word, Excel, or CAD, then securely transfer final files through MX.
  • Minimal Disruption: Users access MX via browser, so integration requires no additional desktop tools.
For deeper insights, see our blog on secure collaboration.
What support is available if my staff encounter issues?
1. Direct Assistance: Businesses receive responsive support from the MX team. Most issues are solved quickly through live guidance.
  • Help Centre: Step-by-step resources and FAQs tailored for non-technical users.
  • Email & Ticketing: Submit queries directly to specialists familiar with compliance and security.
  • Account Managers: Enterprise clients receive a dedicated contact for faster resolution.
2. Continuous Training: Ongoing educational material is available for new joiners or teams needing refreshers.
  • Knowledge Library: Updated guides to support efficient and compliant file handling.
  • Case Studies: Practical examples of how organisations handle secure transfers, available at our Case Studies page.
For quick support, visit our Contact page.
Can I customise MX to reflect my company’s branding?
1. White Labelling Options: MX can be tailored to match your organisation’s identity. This means clients and partners interact with a fully branded environment.
  • Logos & Colours: Add corporate identity to every interaction.
  • Domain Customisation: Host MX on your own subdomain for consistent branding.
  • Client Confidence: Reinforces that sensitive exchanges are controlled under your governance.
2. Enterprise Flexibility: Larger organisations can align MX with existing workflows, ensuring file exchange becomes a natural part of operations without appearing as a third-party tool.
  • Scalable Branding: Suitable for departments, subsidiaries, or multi-national structures.
  • Seamless Presentation: Partners and clients never need to see MX as an external platform.
Explore these options on our Features page or start with a Free Trial.

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To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

  • SMB File Delivery
    Enable safe, short-term file transfer using encryption, no public links, and logging that supports compliance with small business standards.
  • Streamlined File Handoffs
    Quickly send files to clients or partners with tracking and encryption that support data privacy without slowing your workflow.
  • Easy User Management
    Add or remove file recipients, adjust access settings, and maintain security across team changes or client handoffs.
  • Secure User Tracking
    Monitor which team member accesses which file by restricting all sharing activity to assigned users only.
  • Heavy File Upload
    Even solo users can upload and share large PDFs, videos, or presentations with secure delivery and instant recipient logging.
  • Quick File Turnaround
    Upload and share project documents with clients or freelancers without delays or file size errors slowing progress.
  • Shared File Discussions
    Post quick comments on shared files for client or team review, without needing another chat platform or inbox clutter.
  • Brand Your File Drops
    Present clients with your own brand on each file handoff, creating trust even when using enterprise-grade security tools.
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