Cloud Storage Designed for Small Business Use

Give your small business reliable cloud storage without the complexity of enterprise systems. My MX Data delivers the same level of encryption and oversight used by larger organisations, scaled to suit your needs. Security is not optional, and here it is built in.

From storing client records to safeguarding financial files, our platform helps you meet data protection standards without draining time or budget. Your information stays in your control, where it belongs.

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How MX Stacks Up Against the Competition

Using Google Drive works for light, everyday use. My MX Data is built for critical, confidential and heavily regulated file exchange with encryption and proof of every action.

That strength is clear in Security & Compliance, File Control, Collaboration and Large File Operations.

✅Quantum-Resistant File Security – Using its ASR methodology, MX keeps small business data locked down against potential quantum computing attacks. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) breaks data into anonymised shards, stores them in distinct secure nodes, and restores only for approved access, offering tighter protection than AES-256 alone.

✅Full Access Logging – Tracks every file event to make auditing straightforward.

✅Compliant with GDPR, UK DPA & ISO 27001 – Built for secure storage and permission-based access.

❌WeTransfer leaves files unencrypted on its servers, not ideal for safeguarding business records.

❌Google Drive and Dropbox may fall short unless extra compliance measures are set.

Security & Compliance

✅Named Access Control – Each file is shared only with identified users, helping to prevent unintended sharing.

✅Choice of Storage Region – Select from multiple regions to match your business's compliance and operational needs.

🟡Basic File Tools – Upload, download, and view transfer records without the clutter of an advanced DMS.

❌No Automatic Sync – Focused on intentional, secure file exchanges rather than background syncing.

File & Access Management

✅Secure Small Business File Sharing – Transfer key documents with encryption and maintain an accurate record of who accessed what.

✅Messaging That Stays in Context – Keep the conversation where it matters, right alongside your files.

✅Professional, Branded Look – Share files in an environment that reflects your own business identity, not a third-party brand.

🟡Editing Before Sending – Files are finalised outside MX, then sent securely to the right people.

Collaboration

✅Send Any Size File – Where Google Drive caps at 750GB per day and WeTransfer free limits are just 2GB, MX gives small businesses the freedom to send files without size barriers.

✅Branded Upload Channels – Receive private documents from clients through encrypted, company-branded portals. Consumer tools rarely offer this professional-grade intake.

❌Not a Cloud Archive – This isn’t a service for keeping files stored long-term. It’s for secure, time-sensitive transfer, unlike Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Small Business achieve Compliance

For smaller businesses, security and compliance can’t be treated as luxuries. My MX Data delivers full-strength end-to-end encryption and auditable transfer records to help meet strict requirements without adding complexity.

MX supports small enterprises with GDPR-aligned file management through patented quantum-level encryption, transparent auditing features, and data sovereignty measures designed to help maintain privacy and meet regulatory expectations.
My MX Data assists with DPA compliance by protecting files using quantum-secure encryption, granting access only to approved users, and enabling storage to remain fully UK-located.
My MX Data aids businesses in achieving ISO 27001 compliance by safeguarding files with encryption, enforcing named-user authentication, and maintaining accurate logs for traceability.
When delivering cloud storage for small business, My MX Data protects files with AES-256 encryption and applies patented quantum-level encryption to help maintain compliance readiness.
In cloud storage for small business, FSQS recognition reflects My MX Data’s capability to protect sensitive data with quantum-level encryption, supporting compliance without overcomplicating workflows.
For cloud storage for small business, SOC-2 alignment combines controlled access, active security monitoring, and quantum-based encryption that supports smaller firms in meeting applicable compliance expectations.
Cyber Essentials Plus alignment is maintained via permission-based user control, malware prevention, and patented quantum encryption that helps achieve compliance while ensuring data integrity.
The service supports ISO 27018 alignment by applying controlled permissions, audit-ready logging, and quantum-secure encryption which helps achieve compliance for personal cloud data.
The service reflects UK Cyber Security Council guidance by embedding quantum-secure encryption, controlled user access, and operational resilience frameworks which help achieve compliance.
FCA-aligned workflows are supported by My MX Data’s encryption systems, access governance measures, and verifiable audit logs that facilitate compliance without restricting operational flow.
🔒
Quantum-Safe File Protection
Our cloud storage for small business users employs ASR encryption combined with AES-256 to keep files protected against new and evolving cyber threats. This approach helps small enterprises maintain strong security while supporting compliance obligations.
👤
Specific Recipient Access
Files are locked to pre-approved, named recipients. This ensures sensitive information is handled only by trusted contacts, with every access point fully recorded.
🛡️
Compliance-Supporting Systems
My MX Data’s patented encryption technology helps smaller businesses align with GDPR, ISO 27001, SOC-2 and FCA requirements. It’s designed to strengthen compliance processes without creating extra admin strain.
📊
Live File Event Tracking
See a running log of every interaction, from uploads to downloads, as they happen. This immediate insight helps small teams maintain control and accountability.
📤
No File Size Limits
Store and send large documents, video files or design projects without worrying about restrictive caps on file size.
🔐
Branded Secure Uploads
Give clients a secure, branded space to send files directly to you. All transfers are encrypted both in transit and at rest, ensuring privacy from start to finish.
👁️
Access Oversight
Monitor activity across your team and clients, with detailed IP and file access logs for complete transparency.
🔑
Multi-Factor Login Security
Add another protective step at login with multi-factor authentication. This significantly reduces the likelihood of unauthorised account access.
🚫
No Open Access Links
Remove the risk of files being shared via unrestricted links. All sharing is handled through secure, authenticated sessions only.

FAQs

1
Technology, Security & Compliance
Why is MX suitable for small business file sharing?

MX is designed to make secure file sharing straightforward for small businesses that may not have dedicated IT staff. Unlike standard cloud drives that store files indefinitely, MX focuses on controlled, temporary exchanges, reducing complexity and exposure. This means you get enterprise-grade protection without the heavy overhead.

  • No Complex Setup: Cloud-based deployment lets you start exchanging files in minutes.
  • Affordable Entry: Pricing scales with usage, making it accessible to smaller firms.
  • Audit-Ready: Built-in logs demonstrate responsible handling without extra software.

For growing teams, MX balances usability with security, ensuring staff can share sensitive documents without introducing risky workarounds like personal email or consumer-grade tools. See how other firms have adopted MX in our Case Studies.

How does MX keep small business data safe?

MX protects files using its quantum secure patented methodology, which goes beyond standard encryption. Data is anonymised, split into shards, and reassembled only for authorised recipients. This makes interception effectively useless. For small businesses handling client information, this level of security builds immediate trust.

Key protections include:

  • End-to-End Encryption: AES 256-bit for uploads, downloads, and at-rest storage.
  • Access Control: Named-user permissions eliminate the risk of open links.
  • Automatic Expiry: Files are retired on schedule, reducing unnecessary risk.

According to Varonis, the average company shares files with over 800 external domains, many without adequate security. MX prevents this by locking transfers to only approved users. For more details, see our Features page.

Does MX help small businesses meet compliance obligations?

Yes. MX facilitates compliance with frameworks such as GDPR, ISO 27001, and the UK Data Protection Act. For small businesses, where a single misstep can be costly, MX offers practical tools that simplify governance without requiring a compliance team.

  • Audit Trails: Each transaction is logged and exportable for inspections.
  • Policy Controls: Administrators can enforce expiry dates and download limits.
  • Data Sovereignty: Businesses can choose regional storage options to align with regulations.

While MX does not certify compliance on its own, it provides the building blocks businesses need to demonstrate responsible data handling. For further reading, visit our GDPR and ISO Compliance pages.

Is MX more secure than free or consumer-grade cloud tools?

Absolutely. Free consumer services like Dropbox or Google Drive often rely on open link sharing, which can leave files exposed for longer than intended. MX removes this risk by requiring named-user access only, combined with automatic expiry and encryption.

  • Reduced Exposure: Files do not remain indefinitely accessible.
  • Client Confidence: Sharing through a professional, secure portal demonstrates care.
  • No Size Caps: Large files can be exchanged without restriction, unlike free tools.

With reports showing that 30%–80% of employees resort to personal platforms for work file transfers (SER Group), MX provides a safer alternative that avoids risky habits. Explore the difference in our Blog.

2
Efficiency & Business Value
How does MX save small businesses time compared to regular cloud drives?

Many small teams lose hours each week chasing missing files, resetting expired links, or cleaning cluttered shared drives. MX avoids this by focusing purely on secure file transfers rather than indefinite storage. Every exchange is logged, controlled, and temporary, which removes the confusion of version sprawl and forgotten folders.

  • Fast Access: Recipients know exactly where to retrieve the file, without sorting through archives.
  • Less Rework: Clear handoff avoids the duplication often seen in shared drives.
  • Simplified Oversight: Owners can confirm delivery without constant follow-ups.

According to 6sense, nearly 40% of business data uploaded to the cloud is for file sharing. MX streamlines this process, saving small businesses time and improving daily efficiency. Learn more about practical benefits on our Features page.

Can MX help reduce costs for small businesses?

Yes. Cloud storage bills can grow quickly as data accumulates, often forcing businesses into higher-priced tiers they don’t really need. MX is designed differently: files are exchanged securely and then retired, meaning you only pay for essential transfer activity instead of ongoing storage space.

  • No Growing Archives: Data doesn’t sit indefinitely on servers, keeping costs predictable.
  • Reduced Compliance Expenses: Simpler audits lower professional service fees.
  • Lower Risk of Breach: Avoiding data hoarding reduces potential exposure costs.

IBM reports that the average cost of a data breach is now $4.45m globally (IBM). For small businesses, prevention is always more affordable than recovery. Explore tailored pricing on our Pricing page.

Does MX make small businesses look more professional to clients?

Yes. Instead of sending sensitive documents through consumer-grade services or email attachments, MX allows small businesses to share files via a secure, branded portal. This demonstrates care, professionalism, and compliance awareness—qualities that clients increasingly look for when choosing suppliers.

  • Branded Experience: White-labelling makes MX feel like part of your business.
  • Trust Factor: Clients are reassured by strong encryption and restricted access.
  • Reputation Advantage: Avoids the appearance of using risky “free tools” for business-critical files.

Research shows 74% of small businesses say customer trust directly impacts their growth (Salesforce). MX helps nurture that trust by ensuring every file handoff feels secure and professional. Discover more in our Case Studies.

3
Setup, Support & Integration
Is MX easy for small businesses to set up?

1. Quick Deployment: MX is cloud-native, so there’s no need for servers or complex technical preparation. Small businesses can start secure file transfers within hours of activation, with no heavy onboarding costs.

  • Simple Admin Tools: Add users, set permissions, and define file expiry with a few clicks.
  • No IT Burden: Designed for teams without specialist staff.
  • Step-by-Step Guides: Clear documentation supports fast adoption.

Because the platform focuses on file exchange rather than storage, deployment is quicker and leaner than typical cloud drives. For a hands-on experience, you can start a Free Trial.

Does MX work alongside existing business tools?

1. Complementary Approach: MX is not a replacement for productivity tools like Microsoft 365 or Google Workspace. Instead, it runs in parallel, providing the secure transfer layer those platforms don’t natively offer. Staff can draft documents in Word or Google Docs, then exchange final files through MX for compliance and traceability.

2. Flexible Connections: MX also supports metadata APIs that let businesses link file transfers into wider workflows—such as invoicing systems, CRMs, or regulated client portals—without forcing disruptive changes.

  • Parallel Use: Keep current tools, add MX only where security is required.
  • Workflow Fit: Integrates into everyday processes without new software for end users.

For more on workflow alignment, see our article Collaborate with Confidence.

What support options are available for small businesses?

1. Standard Support: All customers receive access to an online knowledge base, FAQs, and ticketing support. This is ideal for small businesses that may not have in-house technical expertise.

2. Optional Upgrades: Growing firms can access enhanced packages with dedicated account managers and guaranteed response times. This ensures continuity even as data volumes increase.

  • Knowledge Base: Quick answers to everyday user questions.
  • Email & Ticketing: Responsive help for technical or compliance queries.
  • Enterprise Options: Scalable support for businesses expanding their use of MX.

For assistance, visit our Contact page or explore support options through our Pricing tiers.

Can MX reflect my company’s brand identity?

1. White Labelling: MX offers branding options that allow small businesses to present a professional, consistent image. This means your clients see your logo, colours, and domain rather than a third-party service.

2. Trust & Differentiation: For small businesses, appearing as secure and professional as larger competitors is vital. A branded MX portal demonstrates that you take data handling seriously, helping to build confidence and stand out.

  • Logos & Colours: Apply your corporate style to client-facing portals.
  • Custom Domains: Host MX under your business URL for a seamless experience.
  • Client Assurance: Reinforces trust during sensitive file exchanges.

For more on branding benefits, explore our Features page or start a Free Trial.

Stay Updated With the Latest in the Industry​

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Try All Of Our Features Free for 7 Days!

To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

  • SME Cloud Exchange
    Enable fast, secure cloud-based handoffs with logging, compliance readiness, and no reliance on long-term storage practices.
  • Short-Term Cloud Control
    Store and share documents securely for active workflows while staying in control of expiry dates, access logs and user targeting.
  • Small Team Controls
    Assign access by team or user, monitor who handles files, and retire data when it's no longer required for active projects.
  • File Access by Role
    Manage file access by user, team, or role so data is only visible to those who need it during secure exchanges.
  • Big File Support
    Even small teams can send large documents, videos, or design files securely, without third-party compression or upload failures.
  • SME Speed Boost
    Small businesses benefit from fast file movement and reduced load times even without high-end bandwidth or infrastructure.
  • Simple File Discussions
    Leave comments on shared files so small teams can collaborate without needing third-party chat or project tools.
  • Small Business Branding
    Even small teams can present a professional brand by customising MX with their colours, domain, and file-sharing interface.
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