Enterprise Document Management with Secure Access

Organise and control access to files with enterprise document management built for security-conscious organisations. My MX Data keeps sensitive materials under strict permissions, with comprehensive audit trails for accountability.

Store contracts, reports, and project files in a way that meets compliance obligations while giving authorised teams the tools to work efficiently. The result is structure, control, and less risk.

No Credit Card Required

As trusted by leading automotive brands

Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY
Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Dropbox and Google Drive may handle day-to-day jobs. My MX Data handles regulated, high-sensitivity file transfers with encryption as standard, alongside complete visibility of each step.

Its performance stands out in Security & Compliance, File Control, Collaboration and Large File Capacity.

✅Quantum-Resilient Safeguards – Using its ASR methodology, MX ensures enterprise documents remain secure against both current and next-generation cyber threats. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) transforms documents into anonymised shards, stores them separately in secure locations, and reconstructs only for authorised users, outperforming traditional AES-256 methods.

✅Comprehensive Access Logs – Captures each interaction with enterprise files for easy audit and control.

✅Compliant with GDPR, UK DPA & ISO 27001 – Maintains legal and operational standards through secure handling and controlled visibility.

❌WeTransfer’s lack of encryption at rest makes it a poor choice for enterprise document control.

❌Google Drive and Dropbox require configuration changes before they align with enterprise compliance policies.

Security & Compliance

✅Controlled Named User Access – Only authorised accounts with verified identities can receive shared files.

✅Data Hosting Choice – Select from available storage regions to satisfy regulatory and organisational standards.

🟡Core File Features – Enables uploading, downloading, and tracking without full-scale document management tools.

❌No Real-Time Sync – Designed for secure file transfers rather than continuous mirroring.

File & Access Management

✅Secure Document Transfers – Move large sets of sensitive files with encryption and thorough audit records to meet internal and regulatory needs.

✅In-System Communication – Keep comments and instructions tied directly to the files in question, reducing delays and misunderstandings.

✅Branded Access Points – Share via a portal that carries your own look and feel, creating a consistent professional impression.

🟡Editing Handled Externally – Finalise documents before sending them through MX’s secure channel.

Collaboration

✅Unlimited Transfer Capacity – Unlike Google Drive’s 750GB daily cap or WeTransfer’s free limit of 2GB, MX enables enterprises to send any file size without restrictions.

✅Custom Secure Portals – Gather critical documents via encrypted, branded upload points. That kind of professional intake process simply isn’t an option with typical consumer services.

❌No Permanent File Hosting – MX is designed for swift transfers, not indefinite online storage as with platforms like Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Business achieve Compliance

Document management works best when it meets two goals at once, keeping files safe and meeting formal rules. My MX Data does both with end-to-end encryption and transparent, auditable histories of every movement.

MX supports GDPR compliance frameworks within document management by applying quantum-level encryption, verified audit trails, and sovereignty protocols to help ensure information is protected across different jurisdictions.
My MX Data facilitates compliance with the DPA by applying quantum-secure encryption, tightly managed named-user access, and offering fully UK-resident data storage.
By encrypting files, setting named-user restrictions, and recording all activity in clear audit logs, My MX Data supports ISO 27001 compliance and enhanced data protection.
Enterprise document management with My MX Data benefits from AES-256 encryption and patented quantum-level protection, helping support compliance across document lifecycles.
On the enterprise document management page, My MX Data’s FSQS listing supports businesses in maintaining compliant document workflows through secure, auditable file handling.
In enterprise document management, My MX Data aligns with SOC-2 principles using access governance, integrity checks, and quantum-secured encryption that supports with compliance across regulated industries.
The service aligns with Cyber Essentials Plus by enforcing access controls, scanning for malware threats, and using quantum-level encryption that supports with compliance needs.
The platform aligns with ISO 27018 by combining strict access policies, verifiable audit history, and patented quantum encryption that facilitates compliance for personal data in the cloud.
The platform upholds UK Cyber Security Council standards by implementing quantum encryption, structured access control, and enduring resilience measures to support with compliance.
With FCA alignment, My MX Data integrates secure encryption, role-managed file access, and detailed audit logs that support with compliance while safeguarding operational efficiency.
🔒
Quantum-Safe Encryption
Protects documents with ASR plus AES-256, creating a resilient encryption layer. This helps enterprises manage records securely across their document management lifecycle.
👤
Named Recipient Control
Grants access only to authorised, named users. Every open, download, and transfer is captured for reliable oversight of document flows.
🛡️
GDPR and ISO Alignment
My MX Data’s security model supports compliance efforts for GDPR, ISO 27001, SOC-2 and FCA contexts by embedding encryption, access governance, and audit-friendly records into document management operations.
📊
Instant File Activity Logs
Provides real-time activity tracking so teams can review who accessed which document, when it happened, and from where, aiding swift investigations and tidy audits.
📤
Unlimited File Sizes
Handles extensive archives and high-resolution records without size caps, useful for policy packs, multimedia evidence, and complex project folders.
🔐
Secure Upload Portals
Collects sensitive documentation through branded intake portals. Submissions remain encrypted in transit and at rest, supporting careful information governance.
👁️
Access Tracking
Maintains complete access history, including IP logging and user identifiers, to help enterprises evidence control across document repositories and exchanges.
🔑
Multi-Factor Authentication
Adds an extra authentication step at sign-in. This reduces the likelihood of unauthorised entry and strengthens document access integrity.
🚫
No Public File Links
Disables open sharing links so documents are never exposed via unrestricted URLs. Only authenticated users can retrieve files, as intended.

FAQs

1
Technology, Security & Compliance
How does MX differ from traditional enterprise document management systems?

Unlike conventional systems that emphasise long-term storage and collaboration, MX is focused on secure, auditable document exchange. This ensures enterprises can deliver sensitive files to the right recipients without creating large repositories that increase compliance exposure.

  • Exchange-First Design: Documents are shared securely, then retired.
  • Audit Trails: Every access and transfer is logged for compliance reporting.
  • Reduced Overhead: No large central storage silos that require constant management.

With enterprises often juggling multiple DMS tools, MX offers a streamlined alternative that removes clutter and reduces liability. Learn more on our Features page.

How does MX secure sensitive enterprise documents?

MX applies AES 256-bit encryption to all uploads and downloads, and then processes files using its patented ASR (Anonymise, Shard, Restore) methodology. This ensures that even if a single shard is intercepted, it is unusable without the others. Combined with expiry policies, this makes MX safer than storing documents permanently in enterprise drives.

  • End-to-End Encryption: Files are encrypted at every stage.
  • Quantum-Secure Protection: Forward-looking design resists future threats.
  • Expiry Controls: Documents automatically retire, reducing long-term exposure.

According to IBM, the average cost of a data breach is $4.45 million globally. MX reduces this risk by ensuring files don’t linger unnecessarily.

Does MX support compliance for enterprise-scale audits?

Yes. MX is built to facilitate compliance with frameworks like GDPR, ISO 27001, and the UK Data Protection Act. Every file exchange is logged with metadata that can be exported for audit purposes, giving enterprises a clear evidentiary trail.

  • GDPR Alignment: Supports data minimisation and access controls.
  • ISO 27001 Readiness: Provides documentation of security processes.
  • Data Sovereignty: Shards can be stored in specified jurisdictions.

With regulators increasing scrutiny of enterprise data practices, MX helps organisations reduce compliance burdens. Explore details on our GDPR and ISO Compliance pages.

Why is MX safer than keeping enterprise documents in permanent storage?

Permanent repositories increase exposure because documents often remain accessible long after they are needed. MX prevents this by ensuring files are temporary, controlled, and encrypted. This minimises liability while still enabling smooth business operations.

  • Reduced Attack Surface: No long-term archives vulnerable to breaches.
  • Controlled Access: Files available only to authorised, named users.
  • Automatic Retirement: Removes human error in forgetting to revoke access.

A study by Varonis found that 60% of files stored in the cloud are never shared but still remain exposed. MX eliminates this problem by retiring files after use. For examples, see our Case Studies.

2
Efficiency & Business Value
How does MX improve enterprise document workflows?

Enterprises often rely on multiple, overlapping platforms for document management, which creates inefficiencies. MX streamlines this by focusing on controlled, secure exchanges rather than maintaining vast archives. Teams move files faster, with less duplication and reduced admin overhead.

  • One Clear Method: Eliminates confusion from using multiple sharing platforms.
  • Time Savings: Removes wasted hours spent on access approvals and version checks.
  • Confidence in Exchange: No second-guessing whether files are safe to send.

For practical examples, explore our Case Studies or read about MX’s role in remote collaboration.

Does MX reduce costs for enterprises?

Yes. By avoiding large-scale document repositories, enterprises reduce storage and compliance overheads. MX supports a leaner cost model where companies pay for secure transfer, not ongoing storage. This is particularly valuable for industries with tight IT budgets or where documents must not linger in archives.

  • Lower Compliance Burden: Fewer files stored means reduced audit scope.
  • Less Infrastructure: No need for extensive on-premises servers.
  • Pay-for-Use Model: Focus on value from actual transfers.

According to The Business Research Company, the secure file transfer market is projected to exceed $3.6 billion by 2029, fuelled by demand for efficient, compliance-friendly tools.

Can MX scale to meet enterprise-wide adoption?

MX is designed for enterprise-level scalability. Whether a firm has 200 employees or 20,000, the system can handle high-volume exchanges without compromising speed or security. This scalability ensures that large enterprises do not outgrow the platform.

  • Unlimited File Sizes: From small PDFs to engineering blueprints.
  • Tiered Access Controls: Aligns permissions with enterprise hierarchies.
  • Global Coverage: Supports distributed teams and regional compliance.

For insights into scaling securely, see our blog on accelerating file transfers.

What business value does MX bring beyond compliance?

Compliance is essential, but MX also creates tangible business value. By streamlining workflows, reducing risk, and enabling faster delivery, enterprises experience improved partner trust and stronger client relationships. These benefits extend far beyond regulatory needs.

  • Stronger Reputation: Demonstrating control of sensitive data enhances credibility.
  • Operational Agility: Faster transfers mean projects move forward without delay.
  • Client Assurance: Secure exchanges reassure stakeholders and clients.

Explore how MX boosts business trust in our security features blog or start a free trial to test it in practice.

3
Collaboration & Integration
Does MX support collaboration without compromising security?

MX allows enterprises to collaborate on sensitive documents without introducing the risks often seen with cloud editing tools. Instead of uncontrolled link sharing, the platform ensures that only named users can access files. Conversations can also take place directly inside MX, keeping project discussions and document transfers tightly aligned.

  • MX Conversations: Built-in messaging tool for context-rich communication.
  • Controlled Access: Files are only handed off to authorised individuals.
  • Audit-Backed Sharing: Every exchange is logged for traceability.

Read our blog on secure collaboration or explore the Features page for a full breakdown of tools.

Can MX integrate with existing enterprise systems?

Yes. MX provides metadata-driven APIs that make it possible to connect with enterprise workflows. This means organisations can embed secure file exchange into existing finance, healthcare, or engineering systems, ensuring smoother adoption without replacing established tools.

  • Metadata APIs: Extend MX’s traceability into ERP, CRM, and sector-specific platforms.
  • Flexible Deployment: Works with both cloud-first and hybrid environments.
  • Audit Synchronisation: Compliance logs can be exported into governance tools.

For more on integration strategies, see our article on navigating MX’s advanced features.

Does MX support branding customisation for enterprises?

MX offers white labelling options that allow enterprises to reflect their own brand identity. This includes adding a corporate logo, colour palette, and domain so clients experience a trusted, branded environment when exchanging files.

  • Logo & Colour Control: Tailor the interface to your brand.
  • Domain Mapping: Host exchanges under a company-branded domain.
  • Client Confidence: Reinforces professionalism in every interaction.

Brand customisation is explained further on our Features page, or you can request details via our Contact form.

How does MX help distributed teams work effectively?

Enterprises with international teams require tools that combine security and usability. MX enables fast, compliant exchanges regardless of geography, ensuring global partners work from the same secure channel. The system’s speed and scalability mean teams avoid the bottlenecks often associated with large file transfers.

  • Global Access: Optimised transfer speeds across regions.
  • Regulatory Coverage: Supports GDPR, UK Data Protection Act, and ISO standards.
  • Cross-Sector Use: Adopted by finance, healthcare, legal, and technology firms.

According to Varonis, the average enterprise shares files with over 800 domains. MX helps reduce that sprawl by centralising sensitive exchanges into one controlled system. For more insights, visit our Blog.

Stay Updated With the Latest in the Industry​

1 of 8

Try All Of Our Features Free for 7 Days!

To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

  • Document Control
    Access rules, audit trails, and encryption help manage document flow, approvals, and usage in compliance-heavy enterprise settings.
  • Audit Controls by User
    Every file interaction is tied to a verified user so you can trace version history and actions during document workflows and reviews.
  • Workflow Automation
    Automate document routing, approvals, and archival using permissions and tagging to reduce manual handling and ensure audit-readiness.
  • Staff-Based Document Rights
    Document visibility is restricted by user identity, supporting departmental confidentiality and document review workflows across enterprise operations.
  • Big File Workflow
    Handle large documents such as contracts or high-res assets with full encryption and logging, without splitting or compressing files.
  • Rapid Document Flow
    Route files through approval chains and review stages faster without sacrificing encryption, access control, or tracking precision.
  • Threaded Approvals
    Start document conversations inside MX and track comments for review and signoff - all in one secure audit-friendly space.
  • Whitelabelled Workflows
    Maintain full control over how document management is presented to clients, with custom file pages and notification templates.
If you have been asked to create an account from a customer then click here.

Start Your Free Trial Now!

Name(Required)
This field is hidden when viewing the form
This field is hidden when viewing the form
Consent
This field is hidden when viewing the form

View In: View Page in GB English View Page in US English

Trusted by Thousands of Businesses for Secure Data Exchange

By Solution Type

Secure File Exchange

File Sharing Solutions

File Collaboration & Management

Data Storage

By Industry / Audience

By Regulation

Quick Links

Help Center FAQs Get In Touch Privacy Policy Terms & Conditions EULA Sitemap
© 2024 Majenta Solutions. All Rights Reserved.