Enterprise Document Management with Secure Access

Organise and control access to files with enterprise document management built for security-conscious organisations. My MX Data keeps sensitive materials under strict permissions, with comprehensive audit trails for accountability.

Store contracts, reports, and project files in a way that meets compliance obligations while giving authorised teams the tools to work efficiently. The result is structure, control, and less risk.

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Aston Martin
Jaguar Land Rover
Lotus
Polestar
British Institute of Lasers
M0VE
WIWY

How MX Stacks Up Against the Competition

Dropbox and Google Drive may handle day-to-day jobs. My MX Data handles regulated, high-sensitivity file transfers with encryption as standard, alongside complete visibility of each step.

Its performance stands out in Security & Compliance, File Control, Collaboration and Large File Capacity.

✅Quantum-Resilient Safeguards – Using its ASR methodology, MX ensures enterprise documents remain secure against both current and next-generation cyber threats. ℹ️ What does this mean?ASR (Anonymise, Shard, Restore) transforms documents into anonymised shards, stores them separately in secure locations, and reconstructs only for authorised users, outperforming traditional AES-256 methods.

✅Comprehensive Access Logs – Captures each interaction with enterprise files for easy audit and control.

✅Compliant with GDPR, UK DPA & ISO 27001 – Maintains legal and operational standards through secure handling and controlled visibility.

❌WeTransfer’s lack of encryption at rest makes it a poor choice for enterprise document control.

❌Google Drive and Dropbox require configuration changes before they align with enterprise compliance policies.

Security & Compliance

✅Controlled Named User Access – Only authorised accounts with verified identities can receive shared files.

✅Data Hosting Choice – Select from available storage regions to satisfy regulatory and organisational standards.

🟡Core File Features – Enables uploading, downloading, and tracking without full-scale document management tools.

❌No Real-Time Sync – Designed for secure file transfers rather than continuous mirroring.

File & Access Management

✅Secure Document Transfers – Move large sets of sensitive files with encryption and thorough audit records to meet internal and regulatory needs.

✅In-System Communication – Keep comments and instructions tied directly to the files in question, reducing delays and misunderstandings.

✅Branded Access Points – Share via a portal that carries your own look and feel, creating a consistent professional impression.

🟡Editing Handled Externally – Finalise documents before sending them through MX’s secure channel.

Collaboration

✅Unlimited Transfer Capacity – Unlike Google Drive’s 750GB daily cap or WeTransfer’s free limit of 2GB, MX enables enterprises to send any file size without restrictions.

✅Custom Secure Portals – Gather critical documents via encrypted, branded upload points. That kind of professional intake process simply isn’t an option with typical consumer services.

❌No Permanent File Hosting – MX is designed for swift transfers, not indefinite online storage as with platforms like Dropbox or OneDrive.

File Transfer & Storage

How MX Helps Business achieve Compliance

Document management works best when it meets two goals at once, keeping files safe and meeting formal rules. My MX Data does both with end-to-end encryption and transparent, auditable histories of every movement.

MX supports GDPR compliance frameworks within document management by applying quantum-level encryption, verified audit trails, and sovereignty protocols to help ensure information is protected across different jurisdictions.
My MX Data facilitates compliance with the DPA by applying quantum-secure encryption, tightly managed named-user access, and offering fully UK-resident data storage.
By encrypting files, setting named-user restrictions, and recording all activity in clear audit logs, My MX Data supports ISO 27001 compliance and enhanced data protection.
Enterprise document management with My MX Data benefits from AES-256 encryption and patented quantum-level protection, helping support compliance across document lifecycles.
On the enterprise document management page, My MX Data’s FSQS listing supports businesses in maintaining compliant document workflows through secure, auditable file handling.
In enterprise document management, My MX Data aligns with SOC-2 principles using access governance, integrity checks, and quantum-secured encryption that supports with compliance across regulated industries.
The service aligns with Cyber Essentials Plus by enforcing access controls, scanning for malware threats, and using quantum-level encryption that supports with compliance needs.
The platform aligns with ISO 27018 by combining strict access policies, verifiable audit history, and patented quantum encryption that facilitates compliance for personal data in the cloud.
The platform upholds UK Cyber Security Council standards by implementing quantum encryption, structured access control, and enduring resilience measures to support with compliance.
With FCA alignment, My MX Data integrates secure encryption, role-managed file access, and detailed audit logs that support with compliance while safeguarding operational efficiency.
🔒
Quantum-Safe Encryption
Protects documents with ASR plus AES-256, creating a resilient encryption layer. This helps enterprises manage records securely across their document management lifecycle.
👤
Named Recipient Control
Grants access only to authorised, named users. Every open, download, and transfer is captured for reliable oversight of document flows.
🛡️
GDPR and ISO Alignment
My MX Data’s security model supports compliance efforts for GDPR, ISO 27001, SOC-2 and FCA contexts by embedding encryption, access governance, and audit-friendly records into document management operations.
📊
Instant File Activity Logs
Provides real-time activity tracking so teams can review who accessed which document, when it happened, and from where, aiding swift investigations and tidy audits.
📤
Unlimited File Sizes
Handles extensive archives and high-resolution records without size caps, useful for policy packs, multimedia evidence, and complex project folders.
🔐
Secure Upload Portals
Collects sensitive documentation through branded intake portals. Submissions remain encrypted in transit and at rest, supporting careful information governance.
👁️
Access Tracking
Maintains complete access history, including IP logging and user identifiers, to help enterprises evidence control across document repositories and exchanges.
🔑
Multi-Factor Authentication
Adds an extra authentication step at sign-in. This reduces the likelihood of unauthorised entry and strengthens document access integrity.
🚫
No Public File Links
Disables open sharing links so documents are never exposed via unrestricted URLs. Only authenticated users can retrieve files, as intended.
Our Blog

Recognised by enterprises seeking secure, compliant document management.

By encrypting documents at a quantum level and controlling access at every stage, My MX Data supports enterprise compliance requirements. It offers a private, fully auditable environment for managing sensitive records.

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Try All Of Our Features Free for 7 Days!

To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!

  • Document Control
    Access rules, audit trails, and encryption help manage document flow, approvals, and usage in compliance-heavy enterprise settings.
  • Audit Controls by User
    Every file interaction is tied to a verified user so you can trace version history and actions during document workflows and reviews.
  • Workflow Automation
    Automate document routing, approvals, and archival using permissions and tagging to reduce manual handling and ensure audit-readiness.
  • Staff-Based Document Rights
    Document visibility is restricted by user identity, supporting departmental confidentiality and document review workflows across enterprise operations.
  • Big File Workflow
    Handle large documents such as contracts or high-res assets with full encryption and logging, without splitting or compressing files.
  • Rapid Document Flow
    Route files through approval chains and review stages faster without sacrificing encryption, access control, or tracking precision.
  • Threaded Approvals
    Start document conversations inside MX and track comments for review and signoff - all in one secure audit-friendly space.
  • Whitelabelled Workflows
    Maintain full control over how document management is presented to clients, with custom file pages and notification templates.
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